At a recent meeting, the Barrington Hills Village Board discussed possible uses for the Villages Route 25 property.
Below are the minutes from this meeting, as provided by the board.
This is a draft of the minutes of the Public Session. It has not been reviewed by the Board of Trustees, has not been approved by the
Board as an official document, may be revised in whole or in part and hence should be viewed only as a tentative and possibly inaccurate
recitation of Board action. It is not an official document of the Village of Barrington Hills and should not be relied upon as such.
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VILLAGE OF BARRINGTON HILLS
Board of Trustees Meeting Minutes
Monday, August 29, 2016 ~ 6:30 pm
MacArthur Room
President McLaughlin called the meeting to order at 6:30 pm
Present
? President Martin J. McLaughlin
? Trustee Colleen Konicek Hannigan
? Trustee Michael Harrington
? Trustee Bryan Croll
? Trustee Michelle Nagy Maison
? Trustee Brian Cecola
? Chief Richard Semelsberger
? Village Attorney Patrick Bond
? Village Treasurer Margaret Hirsch
? Village Clerk Anna Paul
? Village Engineer Dan Strahan
Absent
? Trustee Fritz Gohl
Audience
? A. Robert Abboud
? Lou Flannery
? Linda H. Cools
? D. A. Wamberg
? Donato Cantalupo
? Sonne DeVries
? Das Sheldon
? Carol McLuckie
Public Comments
? A. Robert Abboud
? Carol McLuckie
? Sana Debrees
Pledge of Allegiance
Presentation of Award
Alice Runvik 25 Years of Service
Alice began her career at BHPD in 1985 as a part time Dispatcher and began working full time for BHPD
on February 1, 1991.
In her early years she worked in the Records Division and assisted in Dispatch. Alice’s dedication and
strong work ethic lead to a 1995 promotion to the Chief’s Administrative Assistant. She served in that
position for 4 separate Chiefs.
During the dispatch consolidation project, Alice was again called upon to assist with Dispatch and
Records. She stepped up without hesitation and was truly a ‘life safer’ for the Department. Earlier this
year Alice was moved into the newly created Human Resource Coordinator position to better utilize her
knowledge of all aspects of BHPD.
She is an extremely valuable member of the Department.
Thank you Alice for your 25 years of service to the citizens of Barrington Hills.
Point of Order
Harrington stated that he submitted a written request that an item be placed on the agenda, and is also
aware that Gohl made the same request. The item was a request to have a discussion and vote on
whether the Board should have a public hearing to consider removing Jan Goss from the ZBA. He stated
Village of Barrington Hills
Board of Trustees Meeting
August 29, 2016
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that he was making the request in response to a petition that the Board received, signed by over 100
residents. He would like an explanation as to why it was not planed on the agenda.
Konicek stated that she believes as it is the Presidents right to nominate, it is his role to bring forward
this issue. The board discussed what they believe the proper course of action is in this matter.
Harrington asked under what authority he was excluded from placing this item on the agenda.
Attorney Bond stated that under Village code 1-5-15
The village president shall decide all questions of order and shall be governed in his decisions by
parliamentary law as prescribed by "Robert's Rules Of Order" as revised from time to time. (Ord. 57-
1, 5-24-1957)
He stated that many Villages have included provisions in their codes that 2 trustees are able to bring
forward an agenda item, but Barrington Hills has not. Robert's Rules of Order states that it is the Chairs
prerogative to set the agenda. He also stated that at this time Harrington could make a motion for it to
be placed on the agenda, and if he received a second and an affirmative vote, that the item would be
placed on next month's agenda.
Trustee Harrington asked for a written opinion from the Village Attorney, on whether a sitting Trustee
has the right to place an item on the agenda.
Harrington brought forward the reasons he thinks that this is an issue. He stated that the Village code
should be changed to allow that 2 people can place an agenda item.
Harrington restated that he is exercising his right under 1-6-6 (c) and requesting a written opinion.
The village attorney shall give his legal opinion in writing to the board of trustees or any member
thereof, on legal questions arising under any ordinance of the village, and on legal questions and
subjects in which the village shall be legally interested.
The Board continued discussing the matter. Specifically, Maison echoed others statements that it was
not appropriate to request the item prior to speaking with the Chair of the Zoning Board.
Maison stated that the Chairman is another resident, all residents running the same Village as a team.
Harrington stated that he would like to have the written opinion, and time to study it before moving
forward with making a motion.
Approve Minutes May 23, 2016
Motion Konicek 2nd Cecola
McLaughlin distributed a copy of the minutes presented at the last meeting. Konicek stated that she does
not believe the version currently in the minutes, as submitted by Harrington, is accurate.
McLaughlin stated that he believes the Board should go back to previous minutes as submitted by the
clerk at the July meeting.
Bond reminded the Board that the minutes are merely a summary of the actions at a meeting and should
not include all comments.
Croll brought forward that Harrington's main objection last month was in the statement that the Board
was doing this and that in fact it was McLaughlin bringing it forward. He stated that change can be
Village of Barrington Hills
Board of Trustees Meeting
August 29, 2016
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made, but that he sees issues in other parts. Maison did not believe that it should state that no vote was
taken, as it wasn't up for a vote. Board continued to discuss the matter.
Approve Minutes May 23, 2016 as Amended Including Clerks Original Text
Motion Konicek 2nd Cecola
Harrington stated that he did not believe they adequately summarized what happened at the meeting.
Roll Call: Ayes 5 (Cecola, Maison, Croll, Konicek, McLaughlin)
Nays 1 (Harrington)
Absent 1 (Gohl)
MOTION APPROVED
Approve Minutes July 21, 2016 including bios
Motion Konicek 2nd Maison
Clerk Paul asked that the names and short bios of the award recipients be included.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
Accept Village Treasurer’s Report for July 2016
Motion Croll 2nd Konicek
Treasurer reviewed various items. McLaughlin asks about FOIA budget and attorney fees.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
Accept Police Pension Board’s Report for July 2016
Motion Croll 2nd Konicek
Up 4.83% lagging behind benchmark. Croll thanked Treasurer for re-adding statements.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
Approve Overtime Report for July 2016 $8539.61
Motion Croll 2nd Cecola
A portion of the OT is reimbursable from a private detail. Next year's information will be adjusted to
account for reimbursements.
Village of Barrington Hills
Board of Trustees Meeting
August 29, 2016
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Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
Approve Bills for August 2016 Totaling $22,8674.13
Motion Croll 2nd Konicek
Bills were higher this meeting as last month’s meeting was early. Some vendors have 2 invoices in this
month's bills.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
Resolution Accepting a Proposal to Provide Professional Accounting Services from
Lauterbach and Amen, LLP
Motion Croll 2nd Konicek
Lauterbach and Amen came before the Finance Committee last month with a proposal to provide
accounting services. The service would include journal entries, bank reconciliations and financial
reporting. This dual entry process will be more efficient and directly addresses the management letter
comment form Klein Hall regarding journal entry review. The conversion charge is $3,200.
This provides the resources of a large firm as backup for the Treasurer with less risk to the Village in the
event of turnover or unavailability.
Change in Treasurer position to part time yields an approximate $70,000/yr savings.
Backup great for the Village and recommended by the auditor.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED Resolution 16 - 20
Resolution Authorizing the Termination of a Purchase and Maintenance Contract with
AT&T Global Services and Payment of Related Termination Penalties
Motion Croll 2nd Maison
Chief shared background information, several years prior to consolidation the AT&T equipment was
purchased for the dispatch center. Chief pursued trying to sell the system but hit many roadblocks.
Selling it for parts is an option.
Terminating the maintenance agreement is what saves the Village money, at least $16,000 paying it off
early.
Village of Barrington Hills
Board of Trustees Meeting
August 29, 2016
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Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED Resolution 16 - 21
Roads & Bridges Reports
The 100 Club of Chicago passed through the Village on Saturday celebrating their 50th year of existence.
Barrington Hills residents are active in the organization that provides support to the families of fallen
first responders.
Veterans’ Crossing Open
Cecola reported that a group of Veterans’ came out to cross the Bridge for the first time. He expressed
the Village's gratitude that they came out for the ribbon cutting and first crossing.
Strahan reported that the project is not closed, but should be in the next week. He also reported that the
contractor was 3 days late and will be assessed a penalty.
Longmeadow Parkway Environmental Assessment Re-evaluation
This is a notice encouraging residents to go speak. The Village has submitted the resolution that was
passed against it. It is anticipated that the project portion within Barrington Hills will be open bid in
January. Construction is likely to begin in spring based on how the land acquisition process goes.
Resolution Authorization of a Commemorative Naming Application with the US Board of
Geographical Names for the Cuba Road Bridge Over Flint Creek to be Known as Veteran's
Crossing
Motion Cecola 2nd Konicek
This process will allow the bridge to officially be recorded as Veteran's Crossing at a national level.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED Resolution 16 - 22
Accept Public Safety Monthly Report
Konicek thanked the officers who helped out with the Honor Ride and Run, they were very appreciated
by the organizers and the participants. Chief responded that the officers in attendance enjoyed
participating.
Approve Ordinance Authorizing Disposal of Personal Property Owned by the Village of
Barrington Hills
Motion Cecola 2nd Maison
Outdate and obsolete items.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
Village of Barrington Hills
Board of Trustees Meeting
August 29, 2016
Page 6 of 8
MOTION APPROVED Ordinance 16 - 16
Permit Report
As submitted.
Enforcement Report
Klouris matter went to trial, most part a win. Klouris has to complete demolition permit prior to
recouping a costs. We are currently unable to issue the demo permit as the Village has still not received
all the necessary documents from the applicant.
The Gopin matter is set for trial September 19th.
ZBA Monthly Report
ZBA is meeting tomorrow (8/30/2016) at 6:30pm at Countryside Elementary School.
Konicek explained the process that they are going through regarding consideration of the “Drury Text
Amendment.” The ZBA has been receiving testimony for the last 3 meetings. After the completion of the
hearings the ZBA will deliberate regarding proposal, then either accept as submitted, reject as submitted,
or modify it. It will then the text amendment and the ZBA's recommendation will be submitted to the
BOT for a vote.
Planning Monthly Report
The Plan Commission discussed possible uses for the Villages Route 25 property. They could not
determine a use that would not be cost prohibitive to initiate and recommend that the Village consider
selling the property.
Ordinance Amending and Restating Title 4, Chapter 6 Tree Preservation of the Village
Code in its Entirety
Motion Maison 2nd Cecola
Maison presented background information on the work the Plan Commission has done on the revision of
the Heritage Tree Ordinance. The Commission has been very engaged throughout the process, spending
a lot of time and speaking to a lot of experts. Maison stated that she is really impressed with how quickly
it was put together.
The board discussed various components of the ordinance. They collectively thank the Plan Commission
for the work and expertise they put into this project.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED Ordinance 16 - 17
Insurance Monthly Report
Nothing for public session.
Health, Environment, Building & Grounds Monthly Report
Nothing to report.
Board of Health Report
Board of Health did not meet.
Village of Barrington Hills
Board of Trustees Meeting
August 29, 2016
Page 7 of 8
Pending Litigation Report
Items for executive sessions.
Personnel Report
Nothing to report.
Approve Personnel Manual Update
Motion Konicek 2nd Maison
It was suggested that some necessary changes to the manual needed to made to bring it in line with the
union employees. Committee met with a variety of parties to prepare changes and was reviewed by
council. The included memo clarify the changes.
One item needed further discussion as to what reimbursement method Village employees would have for
per diem expenses. Konicek presents three options, the board and police chief discussed each. It was
ultimately determined that the best option would be a per diem paid based on location.
Approve Personnel Manual Update Including the IRS Guidelines for Reimbursement
Motion Konicek 2nd Maison
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
Approve Budget Not to Exceed $68,000 for Village Hall Maintenance Updates Does not
include tile.
Motion Croll 2nd Maison
Board again discussed the need for refreshing the Village Hall.
Painting $20,000
Flooring $35,000
Tile Floors $19,500
Bathroom $11,500
The grand total comes out to roughly $68,000 for all work. It is stated that this work is necessary to
maintain a Village asset. The Board thanked the Committee for the time put in to the project.
Harrington stated that he believes it is time to make these improvements. The Board and Treasurer
discussed that the Village has the necessary finances for this project. Board consensus was that it needs
to be done.
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
Kenneth "Ken" Santowski Statement of Appreciation
Unfortunately the extremely popular Styrofoam recycling program has been discontinued. The Village
thanks Ken for all the time and effort he put into the project.
Village of Barrington Hills
Board of Trustees Meeting
August 29, 2016
Page 8 of 8
Recess to Executive Session at 8:46 pm
Pursuant to Open Meetings Act;
5 ILCS 120/2(C)11 for Pending Litigation Issues
5 ILCS 120/2 (c) (21) for Minutes of Closed Meetings
Motion Konicek 2nd Cecola
Voice Vote: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
EXECUTIVE SESSION
Public session reopened at 9:06 pm
Roll Call
Present: Cecola, Croll, Harrington, Maison, Konicek, McLaughlin
Absent: Gohl
Approve Executive Session Minutes July 21, 2016
Motion Harrington 2nd Croll
Roll Call: Ayes 6 (Cecola, Maison, Croll, Harrington, Konicek, McLaughlin)
Nays 0
Absent 1 (Gohl)
MOTION APPROVED
Motion to adjourn meeting made by Cecola, Seconded by Croll. Upon all present Trustees voting
Aye. The Motion to adjourn carried and the meeting adjourned at 9:07 pm.
MEETING ADJOURNED
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