At a recent meeting, during the public-comment period, the Aurora Public Library Board was asked about an alleged violation of the Open Meetings Act.
Below is the agenda for this meeting, as provided by the board.
RESCHEDULED BOARD MEETING
BOARD OF LIBRARY DIRECTORS
AURORA (ILLINOIS) PUBLIC LIBRARY
AUGUST 3, 2016
CALL TO ORDER: at 6:00 p.m.
Present: Trustees Jeffry Butler, Richard Hawks, Maria Lozano, Archie Needam, John
Savage
Absent: Trustees Stewart Beach, Norma Gobert, Walt Meinert, Andrew Smith
Also present were Executive Director Daisy Porter-Reynolds, Deputy Director Michaela
Haberkern, Director of Neighborhood Services Heather Sturm, Manager of
Administration Kathleen Fennell, Director of Operations Linda Whitmill,
Communications Manager Amy Roth, Foundation Manager Laura Stoney and
Administrative Assistant Nicoletta Palmeri
ADDITIONS TO AGENDA: None
MINUTES OF THE PREVIOUS MEETING:
Jeffry Butler moved, seconded by Maria Lozano, to approve the minutes of the June 22,
2016, meeting as written.
All in favor.
Motion carried.
MINUTES APPROVED
PUBLIC COMMENTS:
Public comments were heard regarding the reduction of staff, hours and services at the
Aurora Public Library, and regarding an alleged violation of the Open Meetings Act.”
COMMUNICATIONS:
The July 2016 publicity “news clippings” binder collected by Amy Roth was passed
around.
COMMITTEE REPORTS:
Finance
Richard Hawks moved, seconded by Jeffry Butler, to approve the Aurora Public Library
monthly expenditures as listed on the Authorization Sheet for the period June 23, 2016
through July 27, 2016 in the amount of $1,149,446.81.
Roll call on motion:
Yes: Butler, Hawks, Lozano, Needam, Savage
No: None
Absent: Beach, Gobert, Meinert, Smith
Abstained: None
Motion carried.
PAYMENT OF BILLS
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Jeffry Butler asked about the T-Mobile expenditure for $2,352.00 for hotspots.
1) Can patrons borrow these internet hotspots? Yes.
2) What is the number of hot spots and the length of service that we are paying for these
hotspots? The library currently has 20 hotspots. The monthly fee is $588.00
3) Are the hot spots successful so far? Yes, 25 hotspots circulated in May, 21 circulated
in June and 10 circulated in July 2016.
Jeffry Butler asked about the Donnell Collins Photography expenditure for $125.00.
1) What is this for? This expense was for a photo of the Aurora Kiwanis members for
their 100th celebration. Bonnie Sebby suggested we take a photo of the group to show
different exhibits and room set-ups for a marketing brochure. Amy Roth contacted
Donnell Collins to photograph the group
Jeffry Butler asked about two charges referring to Bookmobile towing and brake repair.
1) What happened? The air brakes went out on the bookmobile on 7/6/16. The
bookmobile had to be towed by Dick’s Towing Service from the corner of Benton and
River St and serviced at Diesel Service Center in Bolingbrook. Both rear axle brake
chambers were replaced and all hoses inspected.
As of 6/30/16, the library’s budget reports reflect that 50% of the year has lapsed. The
library’s expenditures are 44% and the library has received 48% of their expected
revenue noted John Savage.
Technology
No report
Building & Grounds
No report
Policy & Personnel
No report
Four out of the five strategic planning focus groups have met. We’ve received good
responses from the participants, but the data collections have yet to be documented.
Approximately 125 out of 500 community members have been contacted via the
community wide telephone survey. The strategic planning committee completed their
SWAT analysis as well. The planning committee will consolidate the different aspects of
the results and prepare a presentation to the board in September or October.
STAFF REPORTS
Executive Director Daisy Porter-Reynolds - Total circulation is up 32% compared to last
year. Eola Road had a 23% increase compared to June 2015. Digital circulation is up
31%.
Trustees please turn in your iPads for updates.
Communications Manager Amy Roth - Asked the board to stop by the exhibit in the
Dunham Atrium featuring Ashanday Hayles’ work, titled ‘Caught Red- handed’ August 1
through August 22. The fall newsletter is expected to be out in mid-August. Check out
the library’s Facebook page which highlights amazing programs.
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Foundation Manager Laura Stoney - Kiwanis will be kicking off their Shining Bright
Literacy Program next month. We have 30 sponsors; for a $33.33 donation, you can help
prepare a child for kindergarten.
Sweet 16 gala will be held on Saturday, October 15th, at the Santori Library.
FORMER BUSINESS: None
NEW BUSINESS:
Daisy Porter-Reynolds noted that the approval of resolution authorizing conveyance of
property 2015 IGA will be tabled until next month
Michaela Haberkern asked the board to accept Tyler Technologies, licenses and
service agreement for ExecuTime Software/Time & Attendance system.
Jeffry Butler moved, seconded by Richard Hawks, to approve Tyler Technologies –
ExecuTime Software/Time & Attendance contract in the amount of $20,725.00.
Roll call on motion:
Yes: Butler, Hawks, Lozano, Needam, Savage
No: None
Absent: Beach, Gobert, Meinert, Smith
Abstained: None
Motion carried.
APPROVED TYLER TECHNOLOGIES EXECUTIME SOFTWARE/TIME &
ATTENDANCE CONTRACT
The FY15 audit reports from the City of Aurora, Illinois, were provided to the board for
their review: Aurora Public Library Annual Financial Report for the Year Ended
December 31, 2015; City of Aurora, Illinois, Aurora Public Library Auditor's
Communication to the Board of Directors for the Year Ended December 31, 2015; City
of Aurora Library Other Postemployment Benefits Program Actuarial Valuation as of
December 31, 2015
EXECUTIVE SESSION: None
ADJOURNMENT:
Dick Hawks moved, seconded by Maria Lozano, to adjourn at 6:32 p.m.
All in favor.
Motion carried.
ADJOURNMENT
CERTIFIED TO BE A TRUE COPY
______________________________
Secretary, Board of Directors
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