Kane County Reporter

At a recent meeting, the Batavia City Council discussed the status of ongoing water-infrastructure upgrade projects.

Below is the agenda for this meeting, as provided by the council.

CITY OF BATAVIA

MINUTES OF THE BATAVIA CITY COUNCIL

August 1, 2016 at 7:30 p.m. - City Council Chambers

100 N. Island Ave. Batavia, Illinois

PLEASE NOTE: These minutes are not a word-for-word transcription of the statements made at

the meeting, nor intended to be a comprehensive review of all discussions. Minutes are intended

to make an official record of the actions taken by the Committee/City Council, and to include

some description of discussion points as understood by the minute-taker. Any references to discussion

and /or statements are only to provide greater clarity to the public and they may not reference

all, some, or any of an individual speaker’s comments.

1. CC MEETING CALLED TO ORDER by Mayor Pro Tem Dave Brown 7:32 p.m.

2. PLEDGE OF ALLEGIANCE led by Ald. McFadden

3. ROLL CALL: 10 of 14 aldermen were present.

Aldermen (by ward): Michael O’Brien (1), Carl Fischer (1), Alan Wolff (2), Dan Chanzit (3),

Paula Mueller (4), Susan Stark (4), Kevin Botterman(5), Nicholas Cerone (6), David Brown (7)

and Drew McFadden (7) were present. Lucy Thelin Atac (5), Martin Callahan (2), Kyle

Hohmann (3), and Michael Russotto(6) were absent.

Also present were BATV and members of the press, public and the following:

City Administrator Laura Newman

City Attorney Roman Seckel

Deputy City Clerk Christine Simkins

Finance Director Peggy Colby

Fire Chief Randy Deicke

Public Works Director Gary Holm

Comm. Development Director Scott Buening

Economic Development Chris Aiston

Human Resources Director Wendy Bednarek

4. ITEMS REMOVED/ADDED/CHANGED

None

5. APPOINTMENT: CITY ADMINISTRATOR (JDS 7/29/16) Appoint Laura Newman as

City Administrator.

Motion by Ald. Botterman, seconded by Ald. McFadden, Voice Vote Motion Carried

10 yea/ 0 nay/4 absent

6. CONSENT AGENDA

Approvals:

August 1, 2016 Minutes of the Batavia City Council, Batavia, Illinois, Page 1 of 7

A. July 29, 2016 Payroll $788,581.78

B. Accounts Payable Check Register $880,972.25

C. City Council Minutes for June 20, and July 5, 2016

D. RESOLUTION 16-64-R: Authorizing Execution of a Master Service Agreement with

EX2 Technology, LLC (Bob Rogde 7/6/16 COW 7/19/16 11/0)PU

E. RESOLUTION 16-62-R: Accepting a Plat of Easement and Abrogation for Batavia

Business Park Lots 87/88 (DMR 7/11/16 COW 7/27/16 10/0) CD

F. ORDINANCE 16-42: Annexing Rear Parcels of 1321-1361 Chautauqua Street (SCB 7/19/16

COW 7/27/16 10/0) CD

G. ORDINANCE 16-45: Annexing Rear Parcel of 958 Millview Drive (SCB 7/19/16

COW 7/27/16 10/0)CD

H. ORDINANCE 16-44: Surplus Police Vehicles (GJS 7/15/16 COW 7/27/16 10/0)CS

I. RESOLUTION 16-67-R: Approving contract with SAK Construction LLC for Tri-City

Sanitary Sewer Lining Program in an amount not-to-exceed $192,683.40 (John Dillon

7/19/16 COW 7/27/16 10/0)PU

J. RESOLUTION 16-68-R: Bank Agency Resolution (LP 7/20/16 COW 7/27/16 10/0)GS

K. RESOLUTION 16-69-R: Appointment of FOIA Officers

(LMN 7/21/16 COW 7/27/16 10/0)

Motion by Ald. McFadden, seconded by Ald. Fisher, to approve the Consent Agenda as

presented. Motion Carried 10 yea/ 0 nay/ 4 absent

7. MATTERS FROM THE PUBLIC: (For Items NOT on the Agenda)

Scott Hagemann spoke regarding his home at 441 Stewart St. Scott’s basement has flooded five

times in the last 25 years he has lived at this home, with costs between $10,000 – 25,000 to repair.

Scott stated he worked for our Fire Dept for 25 years and can verify this flooding is happening

not only just during big rains. Scott mentioned he has spoken with his the Mayor, Rahat

and Andrea with no solution and the same story every time. Scott is coming to City Council for

help in this matter before legal matters are taken.

Gary Holm stated there are several projects in line worth 8 million dollars repair costs,

with only $400,000 funding to work with. We need to prioritize the projects that will affect

the largest number of home owners.

Scott Hagemann responded so you are saying a single homeowner is not important in the

city of Batavia.

Gary Holm answered that is not what he is saying they have to prioritize and manage the

City’s funding the most cost effective way they can.

Scott stated he would like to know how his house not a priority. If it is not considered one,

then the city should reimburse him every time he floods then. He feels Batavia should take

a little priority looking at individual people.

August 1, 2016 Minutes of the Batavia City Council, Batavia, Illinois, Page 2 of 7

Ald. Brown stated he spoke with Scott before the meeting and suggest he talk to his Alderman

so they can stop by his property to get a better idea what is going on there. They have

tried to prioritize as good as Gary had mentioned, but that does not mean that we cannot

take another look at the property and see if there is something they have missed.

Brown asked if there were any other matters from the public

Megan McCarthy who lives at 622 Waubonsee Trl, spoke and has also had flooding issues

with every rain, large or small since they built a property built next door to hers. The

foundation was approved by the City which is higher than the national building codes.

Megan is looking for some help from the City. She has been talking to the Engineering

Dept. since July 2015 with emails and photos to detail the problem.

Brown asked if flooding is just in the yard.

Megan stated it comes into the house. She stated she has lived in the house 7 years and

never had an issue until the house was built.

Brown mentioned we can take a look at this property again. And also suggested talking to

her Alderman and have them take a look as well.

Megan stated she did talk with her Alderman before the meeting. Ald. Botterman had

went out to meet with the new home owners because they did not want to put in a sidewalk

in the past.

Botterman mentioned he was in touch with the owners of the property in question regarding

putting sidewalks in. At that time it was mentioned there were foundation challenges

going on for some time and that needed to be addressed. Laura Newman and Ald.

Botterman mentioned they will try to schedule a meeting with staff.

Brown stated we do take all flooding for all residents seriously. Because there are limited

funds and everybody’s property is a priority, they have to figure the best way to use the

funds available.

Megan stated as a tax payor she does want to see the money spent wisely. But she feels the

problem should have been addressed already and not continued on this long.

Brown thanked Megan and mentioned we will be in touch.

8. CHAMBER OF COMMERCE

Holly Deitchman, Executive Director of the Chamber of Commerce thanked the Council for an

opportunity to speak.

On Aug 8th the Chamber is sponsoring a Legislative Forum with Kane Co Dept. of Trans to talk

about upcoming transportation improvement projects. This is open to the public. It is from 3-

4pm in the Batavia City Council Chambers.

August 1, 2016 Minutes of the Batavia City Council, Batavia, Illinois, Page 3 of 7

On Aug 9th from 11:30-1pm The Women in Business Luncheon is being held at the Orchard

Valley Golf Course. Aurora, Geneva, Oswego & St Charles Chambers of Commerce Organizations

have all partnered to plan this event.

Aug 17th Networking Event at Pal Joeys from 4-6pm.

Aug 19th 11:30 -1 pm Legislative Luncheon with the Naperville Chamber of Commerce to present

Senator Mark Kirk at the Hilton Lisle-Naperville.

August 25th Legislative Luncheon Director for the IL Department of Labor, Hugo Chaviano will

discuss minimum wage, overtime rules and workplace safety.

Aug 30th the Chamber’s Eggs Benefit where the talk will be about the great things members of

chamber will receive.

Holly thanked the community for a great turnout to the Chili Cook-off. There were two local

winners: Bill Pierson who won this year after years of running the event. The Peoples’ Choice

winner went to the chef at the Range.

9. PROCLAMATION: Recognizing Sonoco Alloyd Emergency Response Team

(Deputy Fire Chief Ed Jancauskas 7/25/16)

Chief Jancauskas spoke: On Tuesday, June 21, around 5:40 am Batavia Fire Department responded to 1500 Paramount Pkwy, Sonoco

Alloyed, for a person who was unresponsive. Tri-Com dispatch began emergency medical instructions and advised

the Fire Department that CPR had been initiated. Chief Jancauskas wanted to acknowledge Tri-Com professionals

and Mark from Tri-Com in particular who spoke with Sergio during resuscitation. Sonoco had established

an Emergency Response Team. This Response Team acted quickly to save the life of a co-worker therefore

Batavia Fire Department wants to extent congratulations on a job well done to Sonoco Co. The city is prepared

with a proclamation to acknowledge this.

Ald. Brown read the Proclamation:

A PROCLAMATION RECOGNIZING:

Sal Chavez, Sergio Cabral, Bob Doss, Luis Martinez, Nick Sotelo, Gerry Chavez, and Deb

Koester

FOR ACTIONS TAKEN TO SAVE THE LIFE OF A COWORKER

WHEREAS, on June 21 2016, a life was saved at Sonoco Alloyd in Batavia, Ill. due to phenomenal

efforts of the on-site EMRT ( Emergency Response Team).

WHEREAS, at 5:40 a.m., after a bike ride to work, a senior associate suffered a heart attack in the

locker room and went into cardiac arrest. Two EMRT team members in the locker room

at the time called other EMRT team members and immediately began life-saving efforts.

WHEREAS, Sal Chavez (Die Cutting Helper) began guidance to direct the life saving

measures.

Sergio Cabral (Pressman) called 911 and stayed on the phone with the operator.

August 1, 2016 Minutes of the Batavia City Council, Batavia, Illinois, Page 4 of 7

Bob Doss (Pressman) and Luis Martinez (Maintenance Lead) immediately

opened the associate’s airway and began chest compressions.

Nick Sotelo (Pressman) went to get the AED device.

Gerry Chavez (2nd Pressman) stayed at the associate’s head while chest compressions

were administered.

Deb Koester (Safety and HR Coordinator), calmed the rest of the plant and provided

vital information.

WHEREAS, after initiating CPR and administering a shock with the AED, the associate regained his

heartbeat and moments later the ambulance arrived, transporting the associate to the Hospital

where he made a full recovery.

WHEREAS, the caring attitude and acting without hesitation, saved the life of a coworker, giving the

senior associate a new lease on life.

WHEREAS, the Sonoco Alloyd Company under the leadership of President and CEO Jack Sanders is

commended for the establishment and continued support of a well trained Emergency Response

Team.

NOW, THEREFORE, IT IS PROCLAIMED, this 1st day of August, 2016, by Jeffery D. Schielke,

Mayor of the City of Batavia, Illinois, that the citizens of Batavia express their sincere gratitude and

warm appreciation to the Sonoco Alloyd Emergency Response Team for your efforts to assist a coworker

in need.

Ald Brown noted that the Mayor certainly wanted to be here for this. Ald Brown mentioned

he wanted to thank all on behalf of the Mayor and City Council. Sonoco has done a

wonderful job to create the response team, and for training a great Response Team that is

so important to any company, and helped save this mans life.

10. RESOLUTION 16-61-R: A Resolution Expressing Official Intent Regarding Certain Expenditures

to be Reimbursed from Proposed Washington-Wilson TIF District Funds (a.k.a Inducement

Resolution)(Chris Aiston 7/27/16 COW 7/19/16 11/0)CD

Ald. O’Brien mentioned that the developers put $250,000 of their own funds to start this process. He

wanted to tell developers we support them and we are making a commitment to them. And also to say

thank you.

Motion by Ald. McFadden , seconded by Ald. Wolff , to approve Resolution 16-61-R Motion

Carried 10 yea/ 0 nay/ 4 absent

11. RESOLUTION 16-66-R: Authorizing Task Order #21 with RJN Group for Sanitary

Sewer Infiltration and Inflow work for the amount not-to-exceed $58,450.00 (John Dillon

7/19/16 COW 7/27/16 10/0)PU

O’Brien mentioned this is one of those priorities Gary Holm spoke of earlier regarding the

flood on June 15,

2015. The first ward sanitary sewer backup where there is water seeping

into ground which is then getting into storm sewers. This is a study to find out where the

water is coming from and how to minimize it.

August 1, 2016 Minutes of the Batavia City Council, Batavia, Illinois, Page 5 of 7

Motion by Ald. O’Brien , seconded by Ald. Fischer, to approve the RESOLUTION 16-66-

R. Motion Carried 10 yea/ 0 nay/ 0 absent

12. APPROVAL: Waive Formal Bidding for Cleaning and Televising of Main St.

Sanitary Sewer

Motion by Ald. O’Brien, seconded by Ald. McFadden , to approve the presented. Motion

Carried 10 yea/ 0 nay/ 4 absent

Brown mentioned this is part of work to be done on the south west side of town in combination

with rebuilding Main St in 2017 or 2018.

13. RESOLUTION 16-65-R: Approving Contract with National Power Rodding Corp.

for Cleaning and Televising of Main Street Sanitary Sewer in an amount not-to-exceed

$39,519.90 (John Dillon 7/19/16 COW 7/27/16 10/0)PU

O’Brien stated as Ald. Brown said we are doing our due diligence before the construction

on Main st.

Checking for weakness in pipes or damages to make sure everything is up to code. Repair

and get in working order before road and sidewalks are put in so do not have to dig back

up in future.

Motion by Ald.O’Brien , seconded by Ald.Wolff, to approve.Motion Carried 10 yea/ 0 nay/

4 absent

14. ADMINISTRATOR’S REPORT – City Administrator Laura Newman

Laura informed Council that Global Aerial Video will be creating a video for the City at

the price of $2,750. The company creates a 5-7 min video showing a beautiful overview of

our city to present to prospective businesses & investors. Staff was impressed by the quality

as well as clientele who have used Global Aerial Video.

Laura wanted to mention with the recent storms we have had, what an exceptional job our

Public Works employees have done with power outages and water main breakage repairs.

Residents had power restored within two hours. Laura noted staff is now looking at finding

a better means to communicate information concerning this type of information to the

residents. The Police Department is flooded with calls. They hope to find a system that will

get back to residents with a recorded message on how long an outage may last. Laura noted

she will report back to council on this.

Laura wanted to share that she was invited by Chief Schira to a police training called

“Shoot Don’t Shoot”. Our Police Department has a program that they can borrow these

trainings at significant cost savings to hone their skills.

Brush pick up on the east side is week of Aug 8th and the west side is the week of Aug 15th –

In Sept. the east side is week of the 12th and west side is week of 19th. Brush should be on

curb by 7am of the Monday the that week.

August 1, 2016 Minutes of the Batavia City Council, Batavia, Illinois, Page 6 of 7

15. COMMITTEE REPORTS

Community Development Committee- Ald. Stark

No items on Agenda for tomorrow night’s COW 8/2/16.

Government Services Committee- Ald. McFadden

COW meeting 8/2/16 will be on changes in Health insurance.

City Services Committee – Ald. Wolff

The City Services Committee has nothing on agenda at this time.

Public Utilities – Ald. O’Brien

The Public Utilities Committee has nothing on agenda at this time.

16. OTHER BUSINESS:

Dan Chanzit asked Gary Holm would it be appropriate now to revisit prioritization on water

issues? Can we do better?

Gary stated we have gotten to about 90% of the West-side projects complete. The Eastside

draining problem they have been investigating and found that there are 2.5 million in

projects they will be investigating those soon. It will take approximately six years to pay

for one project.

17. EXECUTIVE SESSION: Land Acquisition and Real Estate Purchase

Motion by Ald. O’Brien, seconded by Ald. Wolff , to approve the Consent Agenda as presented.

Motion Carried 10 yea/ 0 nay/ 4 absent

All those in Executive Session returned to regular session.

18. ADJOURNMENT 8:40 p.m.

Motion to adjourn by Ald.O’Brien, seconded by Ald. Wolff , motion passed by voice vote.

Minutes prepared and submitted by,

Christine Simkins

Deputy City Clerk

August 1, 2016 Minutes of the Batavia City Council, Batavia, Illinois, Page 7 of 7