At a recent meeting, the Aurora Public Library Board received an update on the 2016 Strategic Plan.
Below are the minutes from this meeting, as provided by the board.
REGULAR MEETING
BOARD OF LIBRARY DIRECTORS
AURORA (ILLINOIS) PUBLIC LIBRARY
May 25, 2016
CALL TO ORDER: at 6:00 p.m.
Present: Trustees Stewart Beach, Jeffry Butler, Norma Gobert, Richard Hawks, Maria
Lozano, Walt Meinert, Archie Needam, John Savage, Andrew Smith
Also present were Executive Director Daisy Porter-Reynolds, Deputy Director Michaela
Haberkern, Director of Neighborhood Services Heather Sturm, Manager of
Administration Kathleen Fennell, Director of Operations Linda Whitmill,
Communications Manager Amy Roth, Foundation Manager Laura Stoney and
Administrative Assistant Nicoletta Palmeri
ADDITIONS TO AGENDA: John Savage stated the need for an executive session.
MINUTES OF THE PREVIOUS MEETING:
Andrew Smith moved, seconded by Archie Needam, to approve the minutes of the April
27, 2016, meeting as written.
All in favor.
Abstained: Stewart Beach
Motion carried.
MINUTES APPROVED
PUBLIC COMMENTS: None
COMMUNICATIONS:
The May 2016 publicity “news clippings” binder collected by Amy Roth was passed
around.
COMMITTEE REPORTS
Finance
Stewart Beach moved, seconded by Jeffry Butler, to approve the Aurora Public Library
monthly expenditures as listed on the Authorization Sheet for the period April 28, 2016
through May 25, 2016 in the amount of $ 810,327.63
Roll call on motion:
Yes: Beach, Butler, Gobert, Hawks, Lozano, Meinert, Needam, Savage, Smith
No: None
Absent:
Abstained: None
Motion carried.
PAYMENT OF BILLS
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Jeffry Butler asked: Why is Daisy Porter-Reynolds’ American Library Association
membership fee more than Heather Sturm’s? Kathy Fennell responded: Daisy PorterReynolds
membership fee includes an additional sub-membership that Heather Sturm’s
does not.
Jeffry Butler asked: Why is the library making two $6,000 payments to Cengage
Learning at this time? Kathy Fennell responded: These are three online subscription
products spanning a 12 month period from 7/1/16 to 6/30/17; total invoice is $12,000.
The subscription period spans two fiscal years so it must be prorated for each year. The
first $6,000 entry is for FY2016 and the second $6,000 entry is encumbering the FY2017
on-line subscription budget through the deferred charges/prepaid budget line.
Jeffry Butler asked: What is the Mid-West Awards Board of Directors Plaque? Kathy
Fennell responded: This is a new wood/brass plaque with updated names of the Board
President’s and years in this position, including blank plaques for future Board
President’s names.
Jeffry Butler asked: What vehicle had lettering done and why? Kathy Fennell responded:
The Ford van’s old logo and website was removed and replaced with the new logo and
website.
Technology
No report
Building & Grounds
No report
Policy & Personnel
Executive Director Daisy Porter Reynolds:
Christopher Burkhart will replace Wayne Dixon as Information Technology Services
Tech Lead effective May 28, 2016.
Starting Monday, May 23rd, Polaris will automatically renew any item that is renewable
in the Polaris database:
Customers will be notified of the renewal by email only
The renewals will have the same parameters as regular renewals, fines over $10, long
overdues, holds etc. will not allow renewals
The auto renewal will be one (1) day prior to the due date
The reminder email will still go out three (3) days before the due date
The current limits for renewals will apply for each type of material
Amy Roth will begin drafting communications to promote this new service and post it on
our website starting June 1, 2016.
Communications Manager Amy Roth:
May 21-30, 2016 is Vets Week – Sweet Reminders is performing on Friday afternoon,
May 27th
.
The Santori Library presents paintings by Peter Hagerty at the City of Aurora’s June First
Fridays event.
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Foundation Manager Laura Stoney:
The Aurora Public Library Foundation’s (APLF) 2016 Case for Support: Transforming
Lives…. Together was submitted to the board.
The APLF board approved a grant for $1,350 for Light of Learning Scholarships and a
$5,000 grant for Hotspots.
Deputy Director Michaela Haberkern:
The 2016 Strategic Planning is moving slowly; however, we have identified 5 focus
groups: community influencers, families w/children who do not use the library, Aurora
residents who use other libraries, Spanish speakers in GED/ESL classes and computer
use only card holders who are not eligible for full library card privileges.
A strategic planning committee meeting is scheduled for June 8th with Northern Illinois
University and the strategic planning management team to draft the community wide
survey questionnaire.
FORMER BUSINESS: None
NEW BUSINESS:
The continuation of the 2016 - 2017 statewide nonresident card participation program and
the non-resident card fee was presented to the board by Michela Haberkern.
Stewart Beach moved, seconded by Richard Hawks, to continue to participate in the
nonresident card program for 2016- 2017.
All in favor.
Motion carried.
APPROVED NONRESIDENT LIBRARY CARD PROGRAM PARTICIPATION
State law provides for libraries to set their own nonresident card fees according to
formula and consideration of the residents’ property values and tax. Michaela Haberkern
recommended the 2016-2017 nonresident fee remain set at $160.00.
Stewart Beach moved, seconded by Richard Hawks, to set its annual nonresident
cardholder fee to $160.00 for July 1, 2016 through June 30, 2017.
All in favor.
Motion carried.
APPROVED NONRESIDENT LIBRARY CARD FEE $160.00
EXECUTIVE SESSION:
Andrew Smith moved, seconded by Walt Meinert, to go into Executive Session at
6:22p.m. Board reconvened from Executive Session at 7:01p.m. During Executive
Session the board discussed personnel issues.
ADJOURNMENT:
Stewart Beach moved, seconded by Andrew Smith, to adjourn at 7:01p.m.
All in favor.
Motion carried.
ADJOURNMENT
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CERTIFIED TO BE A TRUE COPY
______________________________
Secretary, Board of Directors
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