Kane County Administration Committee met July 12.
Here are the minutes provided by the committee:
1. Call To Order
Chairman Kious called the meeting to order at 10:00 AM.
PRESENT: Board Member Chris Kious, Board Member Leslie Juby, Dale Berman, Mark Davoust, Ron Ford, Corinne M. Pierog and Vern Tepe
REMOTE: Michelle Gumz
ABSENT: David Young
Also present: Co. Bd. members Allan*, Bates, Roth, Tarver, Lewis, Linder, Strathmann*, Silva; ITD/BLD Exec. Dir. Fahnestock & staff Lasky, Thompson, Files, Braski, Peters; ASA Frank, Ford, Tabor; Auditor Wegman; KDOT staff Rickert*, Zakosek; PIO Intern Kertesz; and members of the press and public including Jason Dwyer from Wight & Co.
2. Roll Call
3. Remote Attendance Requests
Chairman Kious read aloud the name of the Committee Member, Michelle Gumz, who requested to attend remotely for today's meeting. He asked the in-person Committee members if there were any objections to Gumz attending the meeting remotely. No objections were given.
4. Approval of Minutes: June 14, 2023
RESULT: APPROVED BY ROLL CALL VOTE
MOVER: Leslie Juby
SECONDER: Dale Berman
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust and Board Member Gumz
ABSENT: Board Member Ford and Board Member Young
5. Finance Report
A. Monthly Finance Reports
Chairman Kious stated the monthly financial reports were on file. No additional report was made.
6. Public Comment (Agenda Items)
None.
7. Facilities Master Plan Update (Jason Dwyer, Wight & Co.)
Wight & Company's President of Design and Construction, Jason Dwyer, provided an update on the Facilities Master Plan. He spoke on the feedback provided at a previous Committee of Whole (COW) meeting. He stated that they are looking into satellite facilities and health department locations. He asked to hold a Special COW on August 9, 2023. This would be an interactive session to help answer more questions and speak about funding opportunities. Dwyer mentioned working on the Government Campus and the Judiciary Campuses in two separate sessions in order to hear all input from Board Members and the community. The objective is to complete this work by September 2023 and adopt a Kane County Facilities Master Plan by October 2023. Discussion ensued on the potential date for the Special COW meeting. (Committee Member Ford arrived in-person at 10:07 a.m.)
8. Executive Director's Report (R. Fahnestock)
ITD/BLD Exec. Dir. Fahnestock stated that at next month's Administration Committee meeting, he will be providing an update on the Information Technologies (ITD) and Building Management Departments (BLD). He brought the Committee's attention to the cooling issues happening at the Kane County Sheriff's Office and jail. Staff has been diligently working to fix this issue with the current systems. However, with industry backorders, the equipment needed to fix the issue will not be available until early next week. Fahnestock explained that four compressors will need to be replaced in the near future. He spoke on constructing a plan to be proactive with fixing, managing, and/or replacing County equipment. This maintenance plan and having adequate staff would alleviate these issues in the future. Fahnestock spoke on the preparation of updating equipment in the jail and the processes involved with operating in the meantime.
9. Building Management (H. Thompson)
A. Authorizing a Contract for Kane County Wall Finishing and Painting Services BLD Dir. Thompson addressed questions and comments from the Committee.
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Dale Berman
SECONDER: Mark Davoust
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust, Board Member Ford and Board Member Gumz
ABSENT: Board Member Young
B. Authorizing a Contract Extension for Kane County Carpet Replacement KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE TO: KC Finance and Budget Committee
MOVER: Ron Ford
SECONDER: Dale Berman
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust, Board Member Ford and Board Member Gumz
ABSENT: Board Member Young
C. Authorizing to Receive Grant Funding from Grant #21-203121 Construction of a Multi-Use Facility at the Kane County Judicial Center Campus
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Dale Berman
SECONDER: Mark Davoust
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust, Board Member Ford and Board Member Gumz
ABSENT: Board Member Young
D. Authorizing Funding for the State’s Attorney Collaborative Diversion Buildout at the Kane County Branch Court Facility
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Ron Ford
SECONDER: Michelle Gumz
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust, Board Member Ford and Board Member Gumz
ABSENT: Board Member Young
10. Information Technology (C. Lasky)
A. Authorizing a Continuation of Contract with Paymentus Corporation ITD CIO Lasky provided additional information on this resolution.
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE TO: KC Finance and Budget Committee
MOVER: Mark Davoust
SECONDER: Michelle Gumz
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust, Board Member Ford and Board Member Gumz
ABSENT: Board Member Young
11. Mill Creek SSA (R. Fahnestock) None.
12. Vehicles
None.
13. New Business
A. Amending Chapter 2, Article VI, Division 3 of the Kane County Code to Establish Responsible Bidder Requirements on Public Works Projects
Chairman Kious stated that this ordinance was a collective effort between multiple departments. Madam Chairman Pierog spoke on the numerous meetings held to review drafts, make amendments, and write the ordinance. Committee Members provided their questions and comments. Much discussion ensued on the contents and requirements of this ordinance.
County Board Member Bates suggested to changing Section E, Item 2 to state, "In the event that there are no bidders pursuant to the Responsible Bidder Ordinance, Kane County may pursue bidders pursuant to the standard
provisions otherwise set out by the Kane County Purchasing Ordinance, or work with local bidders to help them achieve Responsible Bidder status." ASA Frank provided the legal forum of this section. He recommended not changing the section, but suggested adding to the ordinance. He spoke on his concerns of helping bidders bid on County jobs. Further discussion ensued.
Committee Member Ford motioned to postpone this ordinance for discussion to next month's Administration Committee meeting, Davoust seconded. Motion failed with a 2-4 vote.
KC Finance and Budget Committee
RESULT: MOVED FORWARD BY ROLL CALL VOTE
TO: KC Finance and Budget Committee
MOVER: Michelle Gumz
SECONDER: Dale Berman
AYE: Chris Kious, Board Member Juby, Board Member Berman and Board Member Gumz
NAY: Board Member Davoust and Board Member Ford ABSENT: Board Member Young
14. Old Business
None.
15. Reports Placed On File
RESULT: APPROVED BY UNANIMOUS CONSENT
MOVER: Ron Ford
16. Executive Session
The Administration Committee entered into an Executive Session at 10:45 a.m. to discuss the release of Closed Session minutes on a motion by Berman, seconded by Davoust. Motion carried unanimously by roll call vote.
RESULT: APPROVED BY ROLL CALL VOTE
MOVER: Dale Berman
SECONDER: Mark Davoust
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust, Board Member Ford and Board Member Gumz
ABSENT: Board Member Young
17. Open Session
The Committee returned to Open Session at 10:50 a.m. on a motion made by Berman, seconded by Davoust. Motion carried unanimously by roll call vote.
RESULT: APPROVED BY ROLL CALL VOTE
MOVER: Dale Berman
SECONDER: Mark Davoust
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust and Board Member Gumz
ABSENT: Board Member Young
AWAY: Board Member Ford
A. Vote on Release of Closed Session Minutes
Committee Member Davoust motioned to release Closed Session Minutes as reflected in Exhibit A, Juby seconded. Motion carried unanimously by roll call vote.
RESULT: APPROVED BY ROLL CALL VOTE
MOVER: Mark Davoust
SECONDER: Leslie Juby
AYE: Chris Kious, Board Member Juby, Board Member Berman, Board Member Davoust, Board Member Ford and Board Member Gumz
ABSENT: Board Member Young
18. Public Comment (Non-Agenda Items)
None.
19. Adjournment
RESULT: APPROVED BY VOICE VOTE
MOVER: Ron Ford
SECONDER: Mark Davoust
This meeting was adjourned at 10:52 AM.
https://www.countyofkane.org/MeetingMinutes/6662/23-07-12.pdf
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