Kane County Human Services Committee met April 13.
Here are the minutes provided by the committee:
1. Call to Order
Chairman Surges called the meeting to order at 9:02 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Clifford Surges | Kane County | Chairman | Present | |
| Anita Lewis | Kane County | Vice Chair | Present | |
| Deborah Allan | Kane County | Board Member | Remote | |
| Mavis Bates | Kane County | Board Member | Present | |
| Mark Davoust | Kane County | Board Member | Present | |
| Mo Iqbal | Kane County | Board Member | Remote | |
| Michael Kenyon | Kane County | Board Member | Present | |
| Corinne M. Pierog | Kane County | Ex-Officio County Board Chair | Absent | |
| Kenneth C. Shepro | Kane County | Ex-Officio County Board Vice Chair | Absent |
2. Approval of Minutes: March 9, 2022
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Mavis Bates, Board Member SECONDER: Deborah Allan, Board Member AYES: Clifford Surges, Anita Lewis, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon |
None.
4. Monthly Financial Reports
A. March Monthly Reports
Chair Surges stated that the monthly were attached to the agenda packet.
5. Department of Human Resource Management
A. Monthly Blue Cross/Blue Shield Invoice
HRM Exec. Dir. Lobrillo stated the BCBS invoice was on file for review. She explained that the invoice was within tolerance, noting the change in format. She discussed fluctuations, which would be normal throughout the year. Lobrillo answered questions from the committee regarding dental insurance.
B. Monthly BCBS/MERP Graph
HRM Exec. Dir. Lobrillo reported an increase from 57 to 61 people taking part in the MERP Plan. She answered questions from the committee regarding the cost effectiveness of this plan. Lobrillo noted that the MERP Plan costs Kane County less than the full cost of insurance.
C. Monthly Assured Partners Report
HRM Exec. Dir. Lobrillo provided the Assured Partners Report. She spoke on the 2022 Global Financial Tracker, which was on target. Chair Surges requested a comparison of the last two years in order to show the year-over-year trend. Lobrillo indicated that the pandemic of 2020 would affect those numbers. She stated that comparison would be provided.
D. Monthly Applicants and Staff Changes
HRM Exec. Dir. Lobrillo reported an increase in applicants and new hires. She explained there had been some turnover in employment early in this year.
E. Monthly Workers Comp Reports
Chair Surges explained that a reserve amount had been set on three existing Employment Practice cases, which needed to be updated. HRM Exec. Dir. Lobrillo noted the reserve was within the Liability Insurance, not the Workers’ Comp Insurance. Surges stated that each case had an original set reserve amount of $50K, which had increased to $500K per incident. He indicated that the reports would reflect the adjustments in the reserve.
6. Compliance
A. Monthly Training Report
HRM Exec. Dir. Lobrillo reported satisfactory completion of the monthly training. Human Resources has requested that all training be completed by the end of July. She stated that there would be follow up with employees until it is finished.
7. Old Business
Chair Surges spoke on the Ethics Ordinance at the end of this section. HRM Exec. Dir. Lobrillo explained that portions of the Ethics Ordinance had been updated. She requested consensus from the committee on the next area of review. Surges requested that any section of the Ethics Ordinance the committee would like reviewed be submitted in writing at the next meeting. Much discussion on the Ethics Ordinance revision ensued.
A. County Code 2-48 Updates
HRM Exec. Dir. Lobrillo indicated that she had sent a request to all Committee Chairs asking them to review the County Code 2-48 and provide feedback. She detailed Code 2-48 as the part of the County Code, which defines committees and specifies the departments that report to each committee. Lobrillo stated that the County Board has requested that each committee provide feedback to Human Services to compile data, which would be presented at the Executive Committee meeting. Member Kious spoke on the importance to clarify the roles for disciplinary action. Surges explained that after review of Code 2-48 the Veteran’s Assistance Commission was reassigned to report to the Public Service Committee, as specified. Lobrillo requested committee feedback by April. Kious referred to a redline version, which was submitted by Iqbal. Member Iqbal discussed several modifications that he had made noting that he would be reviewing the code further. Chair Surges spoke on the role of Committee Chairs, County Board Chair, and the necessity that all employees know where to get help. Much discussion on the purpose of the changes and committee needs ensued. Lobrillo stated the goal was to have all feedback compiled in order to provide one document with all changes for review prior to the next committee. Chair Surges thanked Member Iqbal for the work he has done reviewing.
B. Discipline Policy
HRM Exec. Dir. Lobrillo stated that this policy would accompany the updates to Code 2-48 in order to clarify the discipline actions for department heads. She stated that the primary change would be an addition to address disciplinary action for department heads. She noted the changes to guidelines five and six. Chair Surges discussed the goals of the policy updates is to respond to situations that have occurred in the past and to prevent them from reoccurring.
C. Retirement Incentives
Chair Surges stated that this item would need more time to collect data. He noted that the Sheriff’s Department was trying to institute retirement incentives. Surges discussed age brackets and the potential to offer retirement incentives. He explained that the topic had caused questions that need to be addressed. Lobrillo provided several pros and cons of the idea. She detailed the steps that Sheriff Hain had taken to benefit his office. Lobrillo requested direction from the committee on whether they would like more information. She noted that IMRF could provide a cost assessment, if recommended by the committee. Much discussion ensued.
8. New Business
A. Temporary Employee Policy
B. Family Relationships Policy
Chair Surges introduced two specific employee policies, the Temporary Employee Policy and the Family Relationships Policy. HRM Exec. Dir. Lobrillo explained that policies have been drafted to address these two items. The drafts will be reviewed by the State’s Attorney and be presented to this committee in May. Auditor Wegman stated that she had been working with HR on the updates.
Lobrillo indicated that an RFP would be needed for the Insurance Broker. Surges showed much support to Rich Ryan from Presidio for the work he has done for Kane County. Clarification was made that this RFP would be for all non-health related insurance products.
9. Reports Placed On File
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Mavis Bates, Board Member SECONDER: Anita Lewis, Vice Chair AYES: Clifford Surges, Anita Lewis, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon |
The committee moved into Executive Session at 10 a.m. for the purpose to discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee. Motion made by Lewis. Davoust seconded.
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Anita Lewis, Vice Chair SECONDER: Mark Davoust, Board Member AYES: Clifford Surges, Anita Lewis, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon ABSENT: Corinne M. Pierog, Kenneth C. Shepro |
11. Adjournment
| RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Michael Kenyon, Board Member SECONDER: Mark Davoust, Board Member AYES: Clifford Surges, Anita Lewis, Deborah Allan, Mavis Bates, Mark Davoust, Mo Iqbal, Michael Kenyon |
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=3250&Inline=True
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