Fox Valley Park District Board of Commissioners Open Session met June 14.
Here is the minutes provided by the board:
1.0 CALL MEETING TO ORDER
President Anderson called the meeting to order at 5:00pm.
2.0 PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
President Anderson led the recitation of the Pledge of Allegiance.
3.0 ROLL CALL
President Anderson directed the Board Secretary to take attendance by roll call. The following members of the Fox Valley Park District Board of Commissioners were present: Al Broholm, Jerry Butler, Marea Clement, Mary Anne Cummings, Joe Grisson, Matt Hicks, Jr., and President Chuck Anderson. A quorum was present. Also present: Executive Director Jim Pilmer, Attorney Gerald Hodge, Department Directors Ijams, Kramer, Michael, Palmquist, Paprocki, Santoria, Summer and Interim Director Halverson; Anthony Cervini of Sikich LLP, and guests.
4.0 ADDENDA TO THE AGENDA
None presented.
5.0 CONSENT AGENDA
5.1 Approve the Open Session meeting minutes of May 10, 2021.
5.2 Approve payables for the period ending May 31, 2021 in the amount of $1,487,720.45.
5.3 Approve payroll for the period ending May 31, 2021 in the amount of $1,025,859.
5.4 Approve the statement of estimated revenues and expenses for period ending April 30, 2021.
5.5 Approval of accounts receivable write-offs for June 2021 in the amount of $1,045.
5.6 Approve Department Directors and other reports.
5.7 Approve the capital projects permitting fees & charges, cost summaries, and project bid schedule reports.
5.8 Approve Fox Valley Park District Board of Commissioner Censure and Admonition Policy.
5.9 Approve Fox Valley Park District Mission Statement.
5.10 Approve Fox Fitness participation in the Renew Active Health Reimbursement Program.
5.11 Approve the list of rotational contractors as presented.
5.12 Approve the purchase of the SCADA system improvements at District aquatic facilities to Concentric Solutions in the amount $61,000 in FY 2021.
5.13 Approve the amendment to Resolution #21-024 to re-state the funding amount to be $554,571.25, or a portion as may be needed to match federal funds.
5.14 Approve the Updated Fox Valley Park District Policy # 6.06 - Use of Park District Facilities and Programs.
A motion and a second was made to approve the consent agenda as presented. Roll call voting Aye: Al Broholm, Jerry Butler, Marea Clement, Mary Anne Cummings, Joe Grisson, Matt Hicks, Jr., and President Chuck Anderson. Voting Nay: none, and the consent agenda was approved.
6.0 PRESENTATIONS AND SPECIAL RECOGNITION
None presented.
7.0 PUBLIC COMMENT
Patrick Weber, Ravindranath Sagaram, and Sarat Sagaram, all of Aurora, spoke about Jon Stott, tennis coach.
8.0 ATTORNEY BUSINESS
None presented.
9.0 EXECUTIVE DIRECTOR BUSINESS
9.1 Executive Director’s Report
Director Pilmer reported on the following:
• Introduced commissioned author, Jo Fredell Higgins who is writing a FVPD history book to commemorate the District’s 75th anniversary in 2022.
• A staff meeting was held on June 8. Employees participated in some training sessions, and lunch was served. The PowerPoint presentation given that day was shared with the Commissioners.
• FVPD received the Triple Crown Medallion from the Government Finance Officers Association (GFOA). The Triple Crown Medallion is awarded to the District for excellence in reporting and encompasses the Certificate of Achievement in Financial Reporting, Distinguished Budget
Presentation Award, and the Popular Annual Financial Report for fiscal year 2019.
• The IDNR Youth Fishing Derby will be held July 10, 2021 at Jericho Lake.
• Trail Connectivity in District 3 is completed and provides connectivity from Gilman Trail to Philips Park to Hometown to Waubonsie Lake.
• Golf for Kids will be held on June 28. Commissioners are invited to join for lunch or dinner.
• Live and Uncorked begins this week at Blackberry Farm. Commissioners wishing to attend should contact Kim Nooncaster to arrange for ticketing.
• John Kramer reported that Weston Avenue Park will open this week. This park includes a splash pad. Additionally, Simmons Park pickleball court is now open, the splash pad will open soon.
• The pedestrian bridge is open. The District has no responsibility for maintenance of the bridge. The District would like to start a conversation with the City of Aurora to extend a running trail connecting downtown Aurora to the bridge.
10.0 CONTINUED BUSINESS
None presented.
11.0 NEW BUSINESS
11.1 Approve the 2020 Comprehensive Annual Financial Report for the Fox Valley Park District. Jennifer Paprocki reported that the audit was completed entirely through virtual and electronic means. She thanked the Finance Department for their work that resulted in a smooth audit process, and recognized John Goll, Senior Financial Analyst for taking over the responsibility of the audit. She also thanked Director Pilmer and the Board of Commissioners for recognizing the importance of the audit. Jennifer then introduced Anthony Cervini of Sikich LLP who presented an overview of the Comprehensive Annual Financial Report for fiscal year ending December 31, 2020.
Highlights include:
• Recognition of excellence in reporting via the Comprehensive Annual Financial Report, the Popular Annual Financial Report Award, and the Distinguished Budget Presentation Award. The District is to be commended for the high-quality reporting of financial information to its constituents.
• The Audit was conducted entirely through a virtual process, although the review was no less thorough than an in-person audit.
https://www.foxvalleyparkdistrict.org/wp-content/uploads/2021/07/6-June-2021-Minutes.pdf
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