Kane County Administration Committee Met March 10.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Kious called the meeting to order at 10:14 a.m.
| Attendee Name | Organization | Title | Status | Arrived |
| Chris Kious | Kane County | Chairman | Present | |
| John Martin | Kane County | Vice Chair | Present | |
| Dale Berman | Kane County | Board Member | Present | |
| Mark Davoust | Kane County | Board Member | Present | |
| Ron Ford | Kane County | Board Member | Present | |
| Drew Frasz | Kane County | Board Member | Present | |
| Michelle Gumz | Kane County | Board Member | Present | |
| Corinne M. Pierog | Kane County | Ex-Officio County Board Chair | Present | |
| Kenneth C. Shepro | Kane County | Ex-Officio County Board Vice Chair | Present |
2. Approval of Minutes: February 10, 2021
The minutes were deferred till next month.
3. Finance Report
The finance reports were attached to the agenda for review. No oral report.
4. Public Comment
None
5. Facilities Management
A. Capital Projects Update
1. Multi-Use Facility Update
Dir. Allen used a visual presentation to review the progress at the multi use facility (MUF). Allen shared photos of the coroner’s area, sheriff’s office with associated sites and our water division’s (recycling) spaces. He had comparisons for viewing of all these division’s current occupied spaces. The visual presentation also highlighted other completed areas and progress. Allen reported the MUF is progressing well and moving along on schedule. Committee members commended Allen's efforts displaying all the upgrades and requested these images be displayed at the grand opening celebration being planned for the MUF.
2. Building "A" Elevator Renovation
Dir. Allen reported the pre bid meeting for this renovation took place on March 9th and the bid opening will be March 16, 2021.
3. Building "B" Lower Roof Replacement
Dir. Allen reported this replacement is awaiting the award and confirmation of a new A&E at risk firm.
4. Building "C" Roof Top Units
Dir. Allen reported the balancing review for these RTU’s is ongoing and the units appear to be functioning properly.
5. Coroner's Office Demolition
Dir. Allen reported items 5 and 6 are awaiting the confirmation of the new A&E at risk firm and being reviewed for proper environmentally safe demolition.
6. Fabyan Rd Building Management Office Demolition
7. Parking Lot Repairs, Seal Coating, Crack Filling
Dir. Allen reported items 7 and 8 are being assessed and prioritized for funding as these projects await the assigning of a new A&E firm.
8. Sidewalk Repairs and Replacement
9. CARES Act
Dir. Allen reported these lights would be installed and are awaiting delivery.
10. Building C/IAQ
Dir. Allen reported the completed installation of filters and PRU 195 lights.
B. Resolution: Authorizing an Agreement for Architect, Engineer and Construction Manager at Risk Services Contract(s)
Chair Kious acknowledged the considerable discussion about this resolution that occurred last month. Member Davoust requested the approach used when establishing which firms would be assigned for specific projects. Dir. Allen responded it would be a decision made by himself and other department heads depending on the firm’s experience and specific expertise.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/31/2021 9:00 AM TO: Finance and Budget Committee
MOVER: John Martin, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz, |
Dir. Allen briefly reviewed the resolution as an emergency temporary solution to replace non-working boilers and assure heat. He reported the estimated cost to do a full replacement for the Judicial Center system was $990K.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/31/2021 9:00 AM TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Dir. Fahnestock briefly discussed resolutions A-C and requested authorization for the non - budget effected transfers of capital from FY20 to FY21 to finish projects.
A. Resolution: Amending the 2021 Fiscal Year Budget Rollover of Fiber Funds
B. Resolution: Amending the 2021 Fiscal Year Budget Rollover of Computer Capital Project Funds C. Resolution: Amending the 2021 Fiscal Year Budget Rollover of Software Capital Project Funds
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/31/2021 9:00 AM Items A, B & C
TO: Finance and Budget Committee MOVER: Ron Ford, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Dir. Allen updated the committee on Mill Creek SSA current projects.
A. Mill Creek SSA - Native Landscape Maintenance RFP
Dir. Allen reported the RFP for Native Landscape Maintenance was reviewed by a Mill Creek subcommittee on 2/26/21 and is currently with the purchasing department.
B. Mill Creek SSA - ADA Sidewalk Project RFP
Dir. Allen reported the RFP for the ADA Sidewalk Project is currently in design and collaboration with the Blackberry Hwy Department and our current A&E team is being prepared to go out for bidding.
C. Mill Creek SSA - Street Sweeping Services BID
Dir. Allen acknowledged RFP 106021 MC and reported the firm selected was Lakeside Disposal (LRC) contracted for 2 years at $14932K.
D. Resolution: Authorizing a Contract for Street Sweeping Services for the Mill Creek SSA
Member Frasz noted that items A-D are funded through Mill Creek SSA tax funds that are strictly internal to that community.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 3/31/2021 9:00 AM TO: Finance and Budget Committee
MOVER: Drew Frasz, Board Member SECONDER: Ron Ford, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
A. Vehicle Acquisition Approval - Ford (Information Technologies)
Dir. Fahnestock requested the committee's approval for A and B both are a budgeted vehicle replacement. He noted that these do not have to move forward to County Board because the replacements are under $30K.
B. Vehicle Acquisition Approval - Dodge (Information Technologies)
| RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
ITEMS A and B MOVER: Drew Frasz, Board Member SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
Sheriff Hain reported prior to his administration the fleet had not been updated and was below standards. He discussed the resolution needed to support an improved and updated fleet. He briefly discussed funding and reported the longevity of patrol cars as approximately 3-5 years.
| RESULT: MOVED FORWARD BY ROLLCALL VOTE [UNANIMOUS] Next: 03/31/2021 TO: Finance and Budget Committee
MOVER: Dale Berman, Board Member SECONDER: Michelle Gumz, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz, |
The resolution supported a budgeted replacement truck for the KC transportation department. Frasz reported this was the replacement of a standard maintenance truck that had aged and had high mileage.
| RESULT: MOVED FORWARD WITH ROLLCALL VOTE [UNANIMOUS] Next: 4/7/2021 9:00 AM TO: Executive Committee
MOVER: Drew Frasz, Board Member SECONDER: Mark Davoust, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
1. Construction - Bldg. A COVID Access Control Project
Dir. Allen reviewed the potential recommendations to enhance the covid security in Building A for the future which would include adding a vestibule and updating security measures. He estimated the project cost at $62K and requested authorization from the committee to move forward obtaining a RFP and estimates. Further discussion occurred by the committee. Committee consensus received for Dir. Allen to begin.
2. Construction - Judicial Center Boilers Emergency Purchase Affidavit
Dir. Allen stated this was discussed earlier in the agenda.
10. New Business
Dir. Allen reported the expiration of Mechanical Inc.’s contact our heating and air conditioner contractor at the end of this month and proposed a 90 day extension. Consensus received from the committee to move forward..
Frasz requested the committee begin discussion for updating the Master Plan at the Peck and 38 judicial campus. He suggested it be placed as a discussion item on next month’s agenda. He briefly discussed the county’s relationship with White contractors for historical purposes to new board members.
11. Old Business
None
12. Reports Placed On File
| RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: John Martin, Vice Chair SECONDER: Dale Berman, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
None
14. Adjournment
| RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Michelle Gumz, Board Member SECONDER: Mark Davoust, Board Member AYES: Chris Kious, John Martin, Dale Berman, Mark Davoust, Ron Ford, Drew Frasz, Michelle Gumz |
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