City of Geneva City Council Committee of the Whole met June 15.
Here is the agenda provided by the committee:
Agenda Item 8. Reports
a) Tax Reports
Q: Page 17 motel tax. Has the Geneva Chamber of Commerce been given a heads up regarding the significant decrease in this line item?
A: The Chamber receives payment from the City based on calendar year receipts (as opposed to fiscal year receipts). The Chamber just received payment in the amount of $156,933.37 in March. We have previously advised the Executive Director and Chamber Board that it may be a good practice to budget for the hotel/motel tax money on a two-year basis, much like the City has done. It should also be noted that chamber expenses should also be down this year due to the cancelation of several festivals. As with all revenue, professional staff will continue to monitor the receivable and make notification and recommendations where necessary.
b) April Financials
Q: Page 46 Revenue Analysis first paragraph states that $20.026 million of revenue represents 65% of total revenue. Is this correct, or a typo? If correct, what was the 35% shortfall?
A: This was a typographical error. The revenue received represents 102% of total revenue. Q: Page 52 seems to show that General Fund revenue exceeded budgeted levels.
A: These draft statements are cash basis and are not fully adjusted financial statements, as stated in the first paragraph of the memo. However, the statements show that revenues exceeded expenditures. 102% of budgeted revenue was received, whereas only 95% of budgeted expenditures were expended.
Agenda Item 10. Other Items and Correspondence
a) Recommend Acceptance of FY 2019-2020 4th Quarter Goals Status Report as Presented
Q: Page 131 HR goal No. 2. Shouldn't this goal be ongoing all the time? What % of employees participated?
A: This is an ongoing activity that staff purposefully worked to solicit employee input and improve the tracking and reporting of data. Goal included improving the coordination of offerings and taking inventory of existing and requested wellness related initiatives and benefits. According to Administrative Service Department records, 66% of full and part-time staff participated in at least one wellness related event or training.
Q: Page 140 Police goal No. 4 cameras were supposed to be delivered on April 30. Is there a more current update?
A: The vendor has indicated they have experienced significant production and shipping issues due to COVID-19. They are hopeful that they will be able to ship all camera systems that are on back order by the end of June. The camera vendor is going to follow up this week with a specific delivery date.
Q: Page 147 water phosphorous goal of 1.0mg/l discharge. What discharge levels is the City achieving?
A: The current 12 month reporting average (June 2019 to May 2020) is 0.42 mg/L.
Agenda Item 11. Municipal Bills for Payment
1) Rempe Sharpe, Dodson Water Tower Painting
Q: What is the status of this project, and when will it be completed?
A: The cleaning, inspections and identified repairs have been completed. On June 12, the interior painting began with the prime coat application. The project is roughly 25% complete with a target completion for mid-August, weather permitting.
2) Citywide Building Maintenance, $6,940.28
Q: Were there any reductions in cleaning services required, and cost savings, as a result of the reduced usage of City facilities during the shelter in place order?
A: No, while City facilities may have been closed to the public, a number of employees still reported to the worksite on a daily basis throughout the shelter in place order. For the safety of our employees, it was imperative that cleaning services remained constant if not, increased during this time.
3) Darley, $38,720 & $38,720
Q: Page 176 and page 219 are there two invoices from Darley for turnout gear for $38,720? The same invoice number seems to be listed on 2 different A/P runs. The February approved request was for $47,000.
A: A check of the payable system shows only one invoice entered for payment. The reason the reports show two instances is because the original payment request was pulled from the system after the first report run. The total requested was correct, but three pairs of turnout gear were delayed due to COVID- 19 shutdowns and were not received until June.
Agenda Item 13. Presentation of Ordinances, Resolutions, Petitions, Bids
b) Consider Resolution No. 2020-34 Authorizing Submittal to the State of Illinois Rebuild Illinois Program Grant Application.
Q: Are we voting to authorize the application for $5 million in grant money, or, are we voting to authorize the issuance of approximately $8 million in general obligation bonds.
A: In passing the resolution, the City Council is agreeing to provide a local match, through a future issuance of general obligation bonds, should the grant be awarded.
No public comments were received
https://www.geneva.il.us/AgendaCenter/ViewFile/Minutes/_06152020-1601
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