Fox Valley Park District Board of Commissioners met March 9.
Here is the minutes provided by the board:
1.0 CALL MEETING TO ORDER
President Anderson called the meeting to order at 6:00 PM.
2.0 PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
President Anderson led the recitation of the Pledge of Allegiance.
3.0 ROLL CALL
President Anderson directed the Board Secretary to take attendance by roll call. The following members of the Fox Valley Board of Commissioners were present: Mavis Bates, Al Broholm, Jerry Butler, Mary Anne Cummings, Matt Hicks, Jr., and President Chuck Anderson. A quorum was present. Holly Scholz joined the meeting at 6:01pm, after roll call was taken. Also present, Attorney Gerald Hodge, Executive Director Jim Pilmer, Directors Erickson, Ijams, Kramer, Leahy, Michael, Palmquist, Santoria, and Summer, Administrative staff, and guests.
4.0 ADDENDA TO THE AGENDA
None presented.
5.0 CONSENT AGENDA
5.1 Approve the Open Session meeting minutes of February 10, 2020.
5.2 Approve payables for the period ending February 29, 2020 in the amount of $1,113,032.08.
5.3 Approve the statement of estimated revenues and expenses for period ending January 31, 2020.
5.4 Approve Department Directors and other reports.
5.5 Approve the capital projects permitting fees & charges, cost summaries, and project bid schedule reports.
5.6 Approve the Environmental Policy and Environmental Scorecard as presented.
5.7 Approve of the purchase of one John Deere tractor for Blackberry Farm from Buck Bros. Inc. in the not-to-exceed amount of $34,636.
5.8 Approve the purchase of two mowers from Reinders Inc. in the not-to-exceed amount of $66,008.
5.9 Approve the Stuart Sports Complex per acre price for non-traditional rentals as presented.
5.10 Approve the purchase of one pool boiler for the Phillips Park Aquatic Facility from Porter Pipe and Supply Company in the not-to-exceed amount of $21,339.
5.11 Approve the bid submitted by True Fitness for (19) bikes in the amount of $53,530 for Eola Community Center and the Vaughan Athletic Center.
Al Broholm made a motion to approve the consent agenda as presented, seconded by Mavis Bates. Roll call voting Aye: Mavis Bates, Al Broholm, Jerry Butler, Mary Anne Cummings, Matt Hicks, Jr., and President Chuck Anderson. Voting Nay: none and the consent agenda was approved.
6.0 PRESENTATIONS AND SPECIAL RECOGNITION
None presented.
7.0 PUBLIC COMMENT - For matters not on the agenda. None presented.
8.0 ATTORNEY BUSINESS
None presented.
9.0 EXECUTIVE DIRECTOR BUSINESS
9.1 Executive Director’s Report
Director Pilmer reported on the following:
• Red Oak Nature Center was included in the Top 10 Best Nature Centers in Chicagoland as voted by The Kidlist, a website for activities for children. Director Pilmer congratulated RONC Facility Manager Renèe Oakley on a job well done.
• Regarding COVID-19, FVPD has created internal and external messaging regarding and has taken steps to protect employees and patrons including the installation of signage to encourage proper hygiene, and offering additional hand sanitizers and wipes in all facilities. Risk Manager, Chief Summer continues to monitor the public safety issue.
• At each Commissioner’s place is RSVP forms for the Conservation Foundation’s Earth Day Benefit Dinner and the IAPD Legislative Reception and Conference. Commissioners are asked to return the forms to Kim Nooncaster.
• Aurora University will begin using the baseball field at Stuart Sports Complex on March 11, 2020. The field looks wonderful and Director Pilmer thanked Aaron Reinhart for the many hours of work put into the field to have it ready and in perfect condition.
• Garden plots have been moved from Stuart Sports Complex to the West Maintenance area which is more secure and has water readily available.
10.0 CONTINUED BUSINESS
None presented.
11.0 NEW BUSINESS
11.1 Award the Annual Park Mowing Contract in the 2020 bid amount of $115,583 to Twin Oaks Landscaping.
John Kramer recommended approval of the mowing contract, and recognized Jerad Campbell for his work to put it all together. Mavis Bates made a motion to approve, seconded by Holly Scholz. Roll call voting Aye: Mavis Bates, Al Broholm, Jerry Butler, Mary Anne Cummings, Matt Hicks, Jr., Holly Scholz and President Chuck Anderson. Voting Nay: none and the contract was approved.
11.2 Approve the Intergovernmental License Agreement between the Fox Valley Park District and the Village of North Aurora for Fireworks on Fox Valley Park District property.
Jeff Palmquist recommended approval of the agreement with North Aurora for fireworks on District property. Mary Anne Cummings made a motion to approve, seconded by Matt Hicks, Jr. Roll call voting Aye: Mavis Bates, Al Broholm, Jerry Butler, Mary Anne Cummings, Matt Hicks, Jr., Holly Scholz and President Chuck Anderson. Voting Nay: none and the agreement was approved.
11.3 Approve the proposal from WBK Engineering for Phase 2 engineering Services for the Prairie Path widening and resurfacing project in the amount not to exceed $79,907.
Jeff Palmquist recommended approval of the proposal for the Prairie Path engineering services. Holly Scholz, made a motion to approve, seconded by Jerry Butler. Roll call voting Aye: Mavis Bates, Al Broholm, Jerry Butler, Mary Anne Cummings, Matt Hicks, Jr., Holly Scholz and President Chuck Anderson. Voting Nay: none and the proposal was approved.
12.0 CLOSED SESSION
President Anderson directed the Board Secretary to read into the record the reasons for convening into closed session, including one or more of the following: approval to convene into closed session of the Fox Valley Park District Board of Commissioners to consider one or more of the following subjects under the Open Meetings Act: Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or its legal counsel; collective negotiation matters between the District and its employees or representatives or deliberations regarding salary schedules for one or more classes of employees; the purchase or lease of real estate or whether to acquire real estate, or the setting of a price for sale or lease of property of the District; pending, probable or imminent litigation (for which a specific finding shall be stated and recorded in the minutes); review of the minutes of lawfully closed sessions.
Mary Anne Cummings made a motion to move into closed session, seconded by Holly Scholz. Roll call voting Aye: Mavis Bates, Al Broholm, Jerry Butler, Mary Anne Cummings, Matt Hicks, Jr., Holly Scholz and President Chuck Anderson. Voting Nay: none and the Board of Commissioners adjourned open session at 6:15pm.
13.0 RETURN TO OPEN SESSION
The Board of Commissioners returned to open session at 6:50pm.
13.1 Approval of Resolution 20-015 to Release Closed Session Minutes and Destroy Audio Recordings of Closed Session Minutes.
Attorney Hodge recommended approval of the resolution to release any approved closed session minutes and destroy any approved audio recordings of closed sessions. Mary Anne Cummings made a motion to approve, seconded by Holly Scholz. Roll call voting Aye: Mavis Bates, Al Broholm, Jerry Butler, Mary Anne Cummings, Matt Hicks, Jr., Holly Scholz and President Chuck Anderson. Voting Nay: none and the resolution was approved.
13.2 President's Comments. None presented.
14.0 ADJOURNMENT
Mavis Bates made a motion to adjourn, seconded by Matt Hicks, Jr., Voice voting Aye: Mavis Bates, Al Broholm, Jerry Butler, Mary Anne Cummings, Matt Hicks, Jr., Holly Scholz and President Chuck Anderson. Voting Nay: none and the Board of Commissioners adjourned at 6:52pm.
https://www.foxvalleyparkdistrict.org/wp-content/uploads/2020/04/3-March-2020-Minutes-2.pdf
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