Kane County Transportation Committee met April 16.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Frasz called the meeting to order at 9:00 a.m.
| Attendee Name | Title | Status | Arrived |
| Drew Frasz | Chairman | Present | |
| Michael Kenyon | Vice Chair | Present | |
| Matt Hanson | Board Member | Present | |
| Mo Iqbal | Board Member | Present | |
| Chris Kious | Board Member | Present | |
| John Martin | Ex Officio | Present | |
| Jarett Sanchez | Board Member | Late | 9:02 AM |
| Steve Weber | Board Member | Present |
2. Approval of Minutes: March 19, 2019
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Michael Kenyon, Vice Chair
SECONDER: Matt Hanson, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Steve Weber
ABSENT: Jarett Sanchez
3. Public Comment (Agenda Items)
None (Sanchez arrives @ 9:02 a.m.)
4. Finance
Finance staff Waggoner reported there were no expenditures concerns at this time. Staff Rickert presented the following resolutions:
A. Resolution: Approving of Personnel Hiring and Replacement, Kane County Division of Transportation - Maintenance (2)
This resolution authorizes the County Division of Transportation to hire and fill two existing vacant Highway Maintenance positions in its Maintenance Department.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 4/24/2019 9:00 AM
TO: Finance and Budget Committee
MOVER: Mo Iqbal, Board Member
SECONDER: Michael Kenyon, Vice Chair
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
5. Maintenance
A. Maintenance Report
Staff Rickert provided a brief update noting the planned summer activities are on track.
B. Resolution: Approving Adopt-A-Highway Program Applicants
This approves the County Engineer of Kane County to notify all applicant(s) of the approval of their application and to execute, on behalf of the Kane County Adopt-A-Highway Program Agreement with said applicant(s).
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Vice Chair
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
C. Resolution: Approving Purchase of Eight Front Mount Reversible Snow Plows, Kane County Division of Transportation
This approves the low bid of Bonnell Industries for eight new front mount reversible snowplows in the amount of $88,440.00, and the Chairman is authorized to enter into an agreement for the purchase and trade-in of said equipment at the above stated price.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Vice Chair
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
D. Resolution: Approving 2019 Purchase of Ice Control Salt, Kane County Division of Transportation Maintenance Department
This authorizes the purchase of rock salt from Cargill Incorporated Salt Division of North Olmsted, OH in the amount of $67.94 per ton plus $25.05 per ton for the chemical application of deicing agent to the rock salt to create ice control salt for a total price of $92.99 per ton.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Mo Iqbal, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
E. Resolution: Approving Tuck Pointing and Brick Replacement, Kane County Division of Transportation - Building B Maintenance Department
This authorizes an agreement with Burroak Masonry Inc. for the total amount of $52,560.00. Appropriation includes a 10% contingency amount of the bid, $5,256.00. This is needed to cover the cost of any unforeseen conditions once the project is underway.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Matt Hanson, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
6. Planning & Programming
A. Planning & Programming Report
Staff Rickert provided a brief update and promoted Distracted Driver Awareness Week from
April 21 through April 27, 2019. Transportation’s Finance Department is currently coordinating the budget and programming for the year, more information will be provided in the next Committee meeting.
B. Resolution: Approving an Agreement for Regional Planning Liaison Services
This authorizes an agreement with the Chicago Metropolitan Agency for Planning (CMAP) for
FY2020 Regional Planning Liaison Services.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Mo Iqbal, Board Member
SECONDER: Matt Hanson, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
7. Traffic Operations & Permitting
A. Traffic & Operations Report
Staff Rickert provided a brief overview.
B. Resolution: Approving Temporary Construction Access, Randall Road
This authorizes a temporary construction access on the east side of Randall Road during the duration
of the project subject to any applicable County policies and permitting requirements.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Mo Iqbal, Board Member
SECONDER: Matt Hanson, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
8. Project Implementation
A. Project Implementation Report
Staff Coffinbargar noted there will be a number of construction projects this season and presented the following resolutions:
B. Resolution: Approving Contract for Construction with H & H Electric Co. of Franklin Park, Illinois for the Stage 2 Highway Safety Improvement Project (HSIP) for Fabyan Parkway, Hughes Road, Randall Road and Orchard Road, Kane County Section No. 12-00424-00-SP
This approves a contract by IDOT for the construction of the Project is hereby appropriated $1,793,074.16 from the Transportation Sales Tax Fund (Road Construction) and $1,538,526.00 from the Transportation Capital Fund (Road Construction), for a total of $3,331,600.16 to pay for the Project.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Vice Chair
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
C. Resolution: Approving a Phase III Construction Engineering Services Agreement with ESI Consultants, Ltd. of Naperville, Illinois for Randall Road over Mill Creek Improvement, Kane County Section No. 18-00504-00-BR
This approves a Phase III Engineering services agreement with ESI Consultant, Ltd. for the Project, along with an appropriation amount not to exceed $99,467.40 to pay for these services.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Vice Chair
SECONDER: Jarett Sanchez, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
D. Resolution: Approving Contract for Construction with Maintenance Coatings Co. of South Elgin, Illinois for 2019 Urethane Paint Pavement Marking Program, Kane County Section No. 19-00000-06-GM
This approves a contract awarded to the lowest qualified bid of Maintenance Coatings Co. in the amount of $423,213.00 and was 9.63% under the engineer’s estimate of $468,329.75. This project has a completion date of October 21, 2019 and is funded entirely with local funds.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Mo Iqbal, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
E. Resolution: Approving Contract for Construction with Preform Traffic Control Systems Inc. of Elk Grove, Illinois for 2019 Paint Pavement Marking Program, Kane County Section No. 19-00000-05-GM
This approves a contract for construction with Preform Traffic Control Systems Inc. for the 2019 Paint Pavement Marking Program and was the lowest qualified bid of $714,019.70, which was 2.25% under the engineer’s estimate of $730,451.32. This project has a completion date of October 21, 2019 and is funded entirely with local funds.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Mo Iqbal, Board Member
SECONDER: Matt Hanson, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
F. Resolution: Approving Contract for Construction with Martam Construction Inc. of Elgin, Illinois for Fabyan Parkway over Fox River Project, Kane County Section No. 17-00479-00-BR
This approves a contract for the Project described hereinabove shall be awarded to the lowest responsible bidder in the amount as indicated and is hereby appropriated $2,577,159.70 from Transportation Sales Tax Fund #305, Line Item #52040 (Repairs and Maint - Bridges) to pay for the Project.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Matt Hanson, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
G. Resolution: Approving a Consulting Services Agreement with Stantec Consulting Services Inc. of Chicago, Illinois for Toll Bridge Operations Support Services, Kane County Section No. 19-00215-23-MS
This approves a Toll Bridge Operations Support Services agreement with Stantec Consulting Services Inc. for the Project and is hereby appropriated $725,000.00 from Transportation Sales Tax Fund #305, Line Item #50140 (Engineering Services) to pay for said Toll Bridge Operations Support Services for the Project.
RESULT: MOVED FORWARD WITH VOICE VOTE [7 TO 1] Next: 5/1/2019 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Vice Chair
SECONDER: Mo Iqbal, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, John Martin, Jarett Sanchez, Steve Weber
NAYS: Chris Kious
9. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Matt Hanson, Board Member
SECONDER: Mo Iqbal, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
10. Executive Session
The Committee moved into Executive Session at 9:30 a.m. to Review the Release of Closed Session Minutes.
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Steve Weber, Board Member
SECONDER: Mo Iqbal, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
The Committee returned to Open Session at 9:34 a.m.
11. Release of Closed Session Minutes
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Steve Weber, Board Member
SECONDER: Mo Iqbal, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
12. Public Comment (Non-Agenda Items)
None
13. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Michael Kenyon, Vice Chair
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, Matt Hanson, Mo Iqbal, Chris Kious, John Martin, Jarett Sanchez, Steve Weber
This meeting adjourned at 9:35 a.m.
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