Kane County Transportation Committee met Dec. 18.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Frasz called the meeting to order at 9:00 a.m.
| Attendee Name | Title | Status |
| Drew Frasz | Chairman | Present |
| Michael Kenyon | Vice Chair | Present |
| Matt Hanson | Board Member | Present |
| Mo Iqbal | Board Member | Present |
| Chris Kious | Board Member | Present |
| John Martin | Ex-Officio (County Development Chairman) | Present |
| Jarett Sanchez | Board Member | Present |
| Steve Weber | Board Member | Present |
2. Approval of Minutes: November 20, 2018
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Jarett Sanchez, Board Member
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
3. Public Comment (Agenda Items)
None
4. Finance
Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported November reports are in draft format, they will continue to process FY18 transactions back as needed. An overview of FY18 will be shared once the year is closed and the outside audit has been completed. Finance had no concerns to report, any overages were due to encumbrances and the fact that Transportation has multiyear projects.
A. November Transportation Committee Finance Reports
A monthly report was included in the agenda packet. Staff Rickert introduced Kathy Hopkinson, Chief of Finance and Budget, and discussed her qualifications. He shared an overview of KDOT's Finance Department along with its responsibilities. KDOT typically works with a yearly budget of over $100M. The largest aspect of their budget has been Longmeadow Parkway. The Property Tax Levy portion of their budget has been frozen for the past eight years and the Motor Fuel Tax (MFT) has been decreasing on an annual basis. KDOT operates out of 6 Special Revenue Funds and 13 Capital Project Funds, no General Funds are used. Rickert provided an overview of each fund by explaining the funding source and its primary use. Their annual recurring revenues total approximately $37M. County funds have been primarily used for maintenance while state and federal funds are used for capital projects. Detailed budget information can be found on their website. Rickert presented the following resolutions:
B. Resolution: Approving Appropriation of the County Engineer's Salary and Authorizing the Transfer of Funds Therefor - Section No. 19-CS089-00-AC
This authorizes the appropriation of the County Engineer's Salary and is required annually by the Illinois Department of Transportation.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Vice Chair
SECONDER: Steve Weber, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
C. Resolution: Approving FY 2019 County Maintenance MFT Appropriation Kane County Section No. 19-00000-00-GM
This approves FY19 County Maintenance MFT Appropriation and is required annually by the Illinois Department of Transportation.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Chris Kious, Board Member
SECONDER: Mo Iqbal, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
5. Maintenance
The monthly report was included in the agenda packet. Staff Rickert introduced Maintenance Supervisor, Bill Edwards, then shared an overview of the department and its responsibilities. He presented the following resolutions:
A. Resolution: Approving Adopt-A-Highway Program Applicants
This approves Adopt-A-Highway Program applicant: Fox Valley Young Marines - Silver Glen Road from Randall Road to IL Route 31.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Steve Weber, Board Member
SECONDER: Michael Kenyon, Vice Chair
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
B. Resolution: Approving a Contract with Jensen's Plumbing & Heating Inc. of Woodstock, Illinois for AC System Replacement and Improvements Project for the Division of Transportation (Bid 51-018)
This authorizes a contract with Jensen's Plumbing & Heating Inc. for AC System Replacement and Improvements Project for the Division of Transportation (Bid 51-018). KDOT evaluated all bids per specifications and contract requirements and determined that Jensen’s Plumbing and Heating of Woodstock, IL was the lowest responsive, responsible bidder for the amount of $43,788.00. This is a prevailing wage project.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Jarett Sanchez, Board Member
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
6. Planning & Programming
Monthly reports were included in the agenda packet. Staff Rickert provided an overview of KDOT's Planning and Programming Department and introduced Jackie Forbes, Chief of Planning and Programming. Kane County's 2040 Transportation Plan is in the process of being updated. The Long Range Transportation Plan and the Transportation Improvement Plan (TIP) are documents required by the state law. The TIP is a 5-year financial plan that includes every project they will be working on over the next five years. KDOT will be discussing potential projects to add to the plan over the next few months. Rickert noted Forbes is the Director over the Kane Kendall Council of Mayors (KKCOM), which provides a forum for about 38 municipalities. They are responsible for about $10M in surface transportation program funding on an annual basis. KDOT works closely with the Chicago Metropolitan Agency for Planning (CMAP). All federal funds flows through CMAP. KDOT’s Planning and Programming Division also oversees the Impact Fee and Ride-in-Kane programs.
7. Traffic Operations & Permitting
A monthly report was included in the agenda packet. Rickert reported Kurt Nika is the Chief of the Traffic and Permitting Division. This area oversees the Arterial Operations Center, which monitors about 70% of the County's 118 traffic signals. They also handle permitting, speed studies, and signage. Rickert explained that KDOT is a deputy department of IDOT, as such, KDOT follows accepted warrants and rules for speed limits as well as for signage. They also assist with township road projects by conducting engineering reviews and helping with construction, permits, and the Adopt-a-Highway program.
8. Project Implementation
Monthly reports were included in the agenda packet, staff Coffinbargar presented their annual Consultant of the Year awards to BLA Inc. for their work as a prime consultant for Longmeadow Parkway, Section B- 2, and to Wight & Company for Phase III Engineering services for the West County Line Road over Union Ditch #3 bridge replacement project.
Coffinbargar shared an overview of the Project Implementation Division. They oversee guard rails, bridge inspections, surveying, pavement maintenance, engineering assistance for townships, etc. He outlined the Qualification Based Selection (QBS) process for selecting consultants. Referencing a handout called It Takes Time, Coffinbargar noted the document outlines the requirements for federally funded projects. Roadway projects include crack sealing, resurfacing, pavement marking, striping, bridge construction, and pavement preservation. Coffinbargar shared an overview of the Longmeadow Parkway project. He presented the following resolutions:
A. Resolution: Approving an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Illinois Route 47 at Main Street Road over Blackberry Creek Intersection Improvement, Kane County Section No. 08-00385-00-BR
Chair Frasz tabled this item for 30 days.
RESULT: TABLED [UNANIMOUS] Next: 1/15/2019 9:00 AM
MOVER: Michael Kenyon, Vice Chair
SECONDER: Jarett Sanchez, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
B. Resolution: Approving a Phase III Construction Engineering Services Agreement with Stanley Consultants Inc. of Chicago, Illinois for Randall Road at Stearns/McDonald Road Intersection Improvement, Kane County Section No. 14-00214-28-CH
This authorizes Phase III Construction Engineering Services Agreement with Stanley Consultants Inc. for Randall Road at Stearns/McDonald Road Intersection Improvement, Kane County Section No. 14-00214-28-CH. Staff utilized the qualifications-based consultant selection process to review 12 Statements of Interest and interviewed 3 firms before selecting Stanley Consultants Inc. The negotiated contract is for an amount not to exceed $471,251.17. Information regarding the QBS process and selection details may be found on the KDOT website.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Jarett Sanchez, Board Member
SECONDER: Matt Hanson, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
C. Resolution: Approving an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Silver Glen Road over Otter Creek Bridge Replacement, Kane County Section No. 16-00115-02-BR
This authorizes an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Silver Glen Road over Otter Creek Bridge Replacement, Kane County Section No. 16-00115-02-BR. Federal Surface Transportation Program Bridge (STP-BR) funds will provide an estimated $2,097,000 (80%) of the total $2,621,250 project cost. The total local (County) contribution is estimated to be $524,250 (20%). Staff recommends that a 25% contingency ($131,063) be added for a total estimated local share of $655,313.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Mo Iqbal, Board Member
SECONDER: Steve Weber, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
D. Resolution: Approving a Phase III Construction Engineering Services Agreement with WBK Engineering, LLC of St. Charles, Illinois for Silver Glen over Otter Creek, Kane County Section No. 16-00115-02-BR
This authorizes Phase III Construction Engineering Services Agreement with WBK Engineering, LLC for Silver Glen over Otter Creek, Kane County Section No. 16-00115-02-BR. Staff utilized the qualifications-based consultant selection process to review 12 Statements of Interest and interviewed 3 firms before selecting WBK Engineering, LLC for the Phase III Construction Engineering Services.
The negotiated contract is for an amount not to exceed $357,309.96. Information regarding the QBS process and selection details may be found on the KDOT website.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Mo Iqbal, Board Member
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
E. Resolution: Approving an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Randall Road at Weld Road/U.S. 20 Intersection Improvement, Kane County Section No. 14-00446-00-CH
This authorizes an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Randall Road at Weld Road/U.S. 20 Intersection Improvement, Kane County Section No. 14-00446-00-CH. Federal Congestion Mitigation Air Quality (CMAQ) funds will provide an estimated $7,795,176 (80%) of the total $9,743,971 project cost. The total local (County) contribution is estimated to be $1,948,795 (20%). Staff recommends that a 25% contingency ($487,199) be added for a total estimated local share of $2,435,994.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Chris Kious, Board Member
SECONDER: Steve Weber, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
F. Resolution: Approving a Phase III Construction Engineering Services Agreement with BLA Inc. of Itasca, Illinois for Randall Road at Weld Road/U.S. Route 20 Intersection Improvement, Kane County Section No. 14-00446-00-CH
Approving a Phase III Construction Engineering Services Agreement with BLA Inc. for Randall Road at Weld Road/U.S. Route 20 Intersection Improvement, Kane County Section No. 14- 00446-00-CH. Staff utilized the qualifications-based consultant selection process to review 12 Statements of Interest and interviewed 3 firms before selecting BLA Inc. for the Phase III Construction Engineering Services. The negotiated contract is for an amount not to exceed $696,923.52. Information regarding the QBS process and selection details may be found on the KDOT website.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 1/2/2019 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Vice Chair
SECONDER: Jarett Sanchez, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
9. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Jarett Sanchez, Board Member
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
10. Executive Session (If Needed)
None
11. Public Comment (Non-Agenda Items)
None
12. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Steve Weber, Board Member
SECONDER: Chris Kious, Board Member
AYES: Drew Frasz, Michael Kenyon, John Martin, Matt Hanson, Mo Iqbal, Chris Kious, Jarett Sanchez, Steve Weber
This meeting was adjourned at 9:55 a.m.
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