Kane County Executive Committee met December 5

By Angelica Saylo Pilo

Feb 6, 2019

Kane County Executive Committee met Dec. 5.

Here is the minutes provided by the committee:

1. Call to Order

Chairman Lauzen called the meeting to order at 9:01 AM.

2. Roll Call

Attendee Name

Title

Status

Deborah Allan

Board Member

Present

Drew Frasz

Board Member

Present

Matt Hanson

Board Member

Present

John Hoscheit

Board Member

Present

Mo Iqbal

Board Member

Present

Mike Kenyon

Board Member

Present

Bill Lenert

Board Member

Present

Anita Lewis

Board Member

Present

John Martin

Board Member

Present

Jarett Sanchez

Board Member

Present

Douglas Scheflow

Board Member

Present

Clifford Surges

Board Member

Present

Steve Weber

Board Member

Present

Barbara Wojnicki

Board Member

Present

Christopher J Lauzen

Chairman

Present

Also present: Co. Bd. members Barreiro, Hernandez, Kious & staff Nagel; Exec. Dir. Bldg. Mgmt. Sparks; Finance Exec. Dir. Onzick & staff Dobersztyn; KDOT Exec. Dir. Schoedel & staff T. Rickert; ITD staff Garza, Lasky, Grahovec; Auditor Hunt & staff Oscarson, Jenkins; Health Dept. Exec. Dir. Jeffers & staff Snowden; Development Dir. VanKerkhoff; Environmental/Water Resources Dir. Wollnik; Asst. State's Atty. Niermann; Animal Control Admin. Youngsteadt; and members of the press and public.

3. Pledge of Allegiance

Chairman Lauzen asked Auditor Hunt to the lead the pledge.

4. Approval of Minutes: November 7, 2018

RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]

MOVER: Drew Frasz, Board Member

SECONDER: Deborah Allan, Board Member

AYES: Deborah Allan, Drew Frasz, Matt Hanson, John Hoscheit, Mo Iqbal, Mike Kenyon, Bill Lenert, Anita Lewis, John Martin, Jarett Sanchez, Douglas Scheflow, Clifford Surges, Steve Weber, Barbara Wojnicki

5. Public Comment

None

A change in the agenda order followed.

6. Monthly Community Outreach Report (R. Nagel)

Community Outreach Coordinator Nagel shared Kane County Connect (KCC) readership statistics, noting they continue to go up. November had the highest number of page views at 111,956. The weekly newsletter and blog continue to show the largest areas of growth. The monthly numbers are much higher when including multimedia platforms and articles that have been reposted through various partnerships. Nagel encouraged Board members to subscribe to the daily newsletter and submit information. Chair Lauzen recognized Nagel for his editorial accomplishments over the past 30 years.

7. Monthly Financials (J. Onzick)

Monthly financial reports were included in the agenda packet. Dir. Onzick reported the preliminary audit will begin January 7, with the final audit beginning the final week of February. The financial statements will then be available towards the end of May. The County's 2017 Comprehensive Financial Annual Financial Report (CAFR) has earned a Certificate of Achievement for Excellence in Financial Reporting for the 21 consecutive year from the Government Finance Officers Association. Onzick provided an update on the toll bridge revenue bond issue noting it was sold on November 14, 2018, for an average interest rate of 4.33%. If the bonds had been sold without the backing of the RTA sales tax revenue the interest rate was estimated to have been 6.49%. The lower rate will save the County $21.36M over the life of the 30 year bond debt service. The bonds closed on December 4, 2018. The County can now move forward with the construction of the bridge. Onzick discussed a post issuance compliance policy which outlines the County’s responsibilities on areas to monitor, records to keep, and reports that will need to be prepared for the bond. The policy will be brought before the Board for a vote at the next County Board meeting.

For the benefit of the new Board members, Lauzen shared an overview of his accounting background. He recognized Finance Exec. Dir. Onzick as one of the finest people to work with. The Finance Committee is comprised of professionals including CPA’s and lawyers. Lauzen acknowledged Onzick, KDOT Dir. Schoedel, and their staffs work on the toll bridge revenue bond, noting it resulted in savings for the County of about $21M.

8. Preliminary County Board Agenda – December 11, 2018

------------------------- CONSENT AGENDA ------------------------

Administration

The following item was moved forward to the County Board Consent Agenda.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/11/2018 9:45 AM

TO: County Board

MOVER: Deborah Allan, Board Member

SECONDER: Mike Kenyon, Board Member

1. Resolution: Approving Purchase of Two (2) 2019 Tandem Axle Truck Cab and Chassis for Kane County Division of Transportation

County Development

The following 3 items were moved forward together to the County Board Consent Agenda.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/11/2018 9:45 AM

TO: County Board

MOVER: John Martin, Board Member

SECONDER: Jarett Sanchez, Board Member

1. Resolution: Authorizing Renewal of a Contract for Continuum of Care Support Services for 2019

2. Ordinance: Amendment to the Kane County Code Appendix B, Zoning Ordinance

3. Ordinance: Establishing the Kane Energy Efficiency Program (KEEP) as a Property Assessed Clean Energy Program in the County of Kane Illinois, Designating a Pace Area, Providing for Property Assessments, and Approving Related Matters

Energy/Environmental

The following 2 items were moved forward together to the County Board Consent Agenda.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/11/2018 9:45 AM

TO: County Board

MOVER: Barbara Wojnicki, Board Member

SECONDER: Deborah Allan, Board Member

1. Resolution: Authorizing an Electronics Recycling Memorandum of Understanding with the Reverse Logistics Group of America and eWorks Electronics Services to Meet Requirements of Law

2. Resolution: Approving a Rider on the Contract for Electronics Recycling Services with eWorks Electronics Services

Executive

The following item was moved forward to the County Board Consent Agenda.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/11/2018 9:45 AM

TO: County Board

MOVER: John Hoscheit, Board Member

SECONDER: Mike Kenyon, Board Member

1. Resolution: Authorizing Certain Actions Relative to the Tax Agent

A change in the agenda order followed.

Finance/Budget

The following 20 items were moved forward together to the County Board Consent Agenda.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/11/2018 9:45 AM

TO: County Board

MOVER: John Hoscheit, Board Member

SECONDER: Bill Lenert, Board Member

1. Resolution: Authorizing Budget Adjustment for the Health Department

2. Resolution: Authorizing Adult Drug Court Discretionary Grant Program Match Funds

Budget Adjustment

3. Resolution: Amending the 2019 Fiscal Budget for Softcode Project

4. Resolution: Authorizing an Emergency Purchase Affidavit for Kane County Government Center Gas Line Repair

5. Resolution: Authorization for Intergovernmental Agreement with the Supreme Court of Illinois for the Lease Extension of Space in the 3rd Street Courthouse for the Sixteenth Circuit Arbitration Center

6. Resolution: Authorizing the Intergovernmental Agreement among the County of Kane, the Village of West Dundee and eWorks Electronics Services for the Recycling of Electronics Equipment - 2019

7. Resolution: Authorizing Annual Renewal of CityView License and Maintenance

8. Resolution: Authorizing Contract Extension for Kane County Janitorial Supplies

Providers

9. Resolution: Authorizing a Contract for Spanish Interpreter Services

10. Resolution: Authorizing a Contract for Conflict Counsel

11. Resolution: Authorizing Participation in the Appellate Prosecutor Program

12. Resolution: Authorizing Insurance Broker Service Fee Agreement and Privacy Practices Disclosure Notice

13. Resolution: Approving the Kane County Per Diem Rates Effective January 1, 2019 14. Resolution: Approving of Personnel Hiring and Replacement, Kane County Division of

Transportation - Maintenance (2)

15. Resolution: Authorizing Exception to the County Financial Policies Regarding Personnel Hiring and Replacement

16. Resolution: Authorizing Approval of Personnel Hiring for Information Technologies Department

17. Ordinance: Abating the Taxes Heretofore Levied for the Year 2018 to Pay the Debt Service on $26,875,000 General Obligation Refunding Bonds (MFT Alternate Revenue Source), Series 2004

MOVER: John Hoscheit, Board Member

SECONDER: Bill Lenert, Board Member

18. Ordinance: Abating the Taxes Heretofore Levied for the Year 2018 to Pay Debt Service on $7,670,000 General Obligation Alternate Bonds (Riverboat Revenue Alternate Revenue Source) Series 2010 of the County of Kane, Illinois

19. Ordinance: Abating the Taxes Heretofore Levied for the Year 2018 to Pay the Debt Service on $27,225,000 General Obligation Alternate Bonds (State Income Tax Alternate Revenue Source), Series 2013 of the County of Kane, Illinois

20. Resolution: Approving October 2018 Payment of Claims

Transportation

The following 5 items were moved forward together to the County Board Consent Agenda.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 12/11/2018 9:45 AM

TO: County Board

MOVER: Drew Frasz, Board Member

SECONDER: Bill Lenert, Board Member

1. Resolution: Approving Contract for Construction with A. Lamp Concrete Contractors, Inc. of Schaumburg, Illinois for Kirk Road at Pine Street, Kane County Section No. 15- 00342-01-CH

2. Resolution: Approving Contract for Construction with R.W. Dunteman Company of Addison, Illinois for Main Street Road at Deerpath Road Intersection Improvement, Kane County Section No. 14-00448-00-CH

3. Resolution: Approving Contract for Construction with Thorne Electric, Inc. of Carol Stream, Illinois for Randall Road Highway Safety Improvement Project (HSIP) - Stage 3, Kane County Section No. 14-00441-00-TL

4. Resolution: Approving a Contract for Construction with Plote Construction, Inc. of Hoffman Estates, Illinois for Longmeadow Parkway Section C-3, Kane County Section No. 18-00215-22-CH

5. Resolution: Approving an Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. of Elgin, Illinois for 2019 Structure Safety Inspections, Kane County Section No. 18-00501-00-EG

9. Executive Session

The Committee entered into Executive Session at 9:41 to discuss Personnel, Settlement of Claims, and Pending Litigation.

RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]

MOVER: Jarett Sanchez, Board Member

SECONDER: Mike Kenyon, Board Member

The following item was discussed during Executive Session.

1. Resolution: Approving Collective Bargaining Agreements for Health Department, County Clerk's Office, Office of Community Reinvestment, Kane County Department of Transportation, and the Coroner's Office

The Committee returned to Open Session at 10:20 a.m.

10. Committee Reports

Chair Lauzen shared correspondence from ITD Exec. Dir. Fahnestock regarding the last election. The IT Department designated 35 employees for election support. The election included an additional 63 precincts from Aurora, a 27.6% increase. The 2018 General Election turnout rate for Kane County was 54.5%, in 2014 it was at 47.45%. There was an increase of over 100 electronic pole books and over 300 additional voting machines. The election had very few issues throughout the voting process. On Election Day, 97% of the votes were counted by 10:30 p.m. The overall election was deemed a great success. Lauzen acknowledged each group for their role in running the elections.

11. Adjournment

RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]

MOVER: Mike Kenyon, Board Member

SECONDER: Jarett Sanchez, Board Member

http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2264&Inline=True

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