Kane County Finance and Budget Committee met Oct. 31.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Hoscheit called the meeting to order at 9:00 a.m.
| Attendee Name | Title | Status | Arrived |
| Deborah Allan | Board Member | Present | |
| Kurt R. Kojzarek | Board Member | Present | |
| Bill Lenert | Board Member | Present | |
| Douglas Scheflow | Board Member | Present | |
| Susan Starrett | Vice Chair | Late | 9:02 AM |
| Penny Wegman | Board Member | Present | |
| John Hoscheit | Chairman | Present |
2. Minutes Approval: September 12 & September 26, 2018
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Penny Wegman, John Hoscheit
ABSENT: Susan Starrett
3. Public Comment
None
4. Treasurer's Report (D. Rickert)
Treasurer staff Brady noted the monthly reports were included in the agenda packet.
5. Finance Director's Report (J. Onzick)
Referencing the monthly financial reports included in the agenda packet, Finance Dir. Onzick discussed each variance requiring a budget adjustment. (Starrett arrives @ 9:02 a.m.) He shared an overview of the Sheriff's Custom YTD Budget Performance report noting the unfavorable variance is now up to $302,000. Direct tax revenue through October shows sales tax at 4.9% over the prior year, use tax is 11.4% over prior year, and RTA sales tax is at 3.6% over the prior year. Shared tax revenue through October indicates an increase in state income tax of 3.1% over last year and personal property replacement tax at 6.6% below the prior year. Court Security fees for August are trending 5.7% below budget. The Contingency Fund balance has remained the same as last month and 15% of the Capital Fund has been expended.
The 2019 Draft Budget was placed on public display October 23 before the deadline. The $3.1M in budget cuts for the various elected officials are still not allocated. They will be incorporated into the 2019 budget under their current line items. Onzick explained the calculations for the FY19 tax levies.
Representatives from the County met with Standard & Poor's (S&P) Financial Services to discuss the proposed toll bond revenue. One of their questions was whether the County had any plans to draw down from the General Fund balance. That question emphasizes how critically important it is to protect the General Fund balance when it comes to ratings for a bond issue. The County should receive S&P's decision by Friday.
Referencing the monthly report included in the agenda packet, Purchasing Dir. Dobersztyn noted there are currently 17 bids and request for proposals (RFP’s) in the procurement process. September had a total quote savings of $8,247 and $138,613 in bid savings. The 2018 FYTD cost savings was $1.38M. There were no vehicle auctions in September. Brief discussion followed.
Referencing Onzick's report on the FY19 draft budget, Chair Hoscheit noted the term budget cut is not referring to actual budget cuts for a preexisting budget rather adjustments to remove requests for additional funding from proposed budgets. Onzick suggested they rename the line item “budget adjustment” for future reports.
Chairman Lauzen shared an overview of the S&P meeting. He felt the County's representatives from KDOT, Speer Financial, Citigroup, Chapman Cutler, and the KC Finance Department all represented the County well. S&P's questions were provided in advance. The County's team, led by Finance Exec. Dir. Onzick, was prepared with written responses. The evaluators recognized the County’s fiscal discipline on the pensions and the reserves. Lauzen foresaw potential issues in the timing of the election with the bond pricing and a negative forecast for Municipal Bonds.
A. FY19 Budget
The following 22 items were moved forward to Executive Committee as a group:
1. Ordinance:Adopting the Fiscal Year 2019 Annual Appropriations
2. Resolution:Adopting a Tax Levy for the General Fund
3. Resolution:Adopting a Tax Levy for the Insurance Liability Fund
4. Resolution:Adopting a Tax Levy for the Illinois Municipal Retirement Fund
5. Resolution:Adopting a Tax Levy for the Social Security Fund
6. Resolution:Adopting a Tax Levy for the County Highway Fund
7. Resolution:Adopting a Tax Levy for the County Bridge Fund
8. Resolution:Adopting a Tax Levy for the County Highway Matching Fund
9. Resolution:Adopting a Tax Levy for the Kane County Health Fund
10. Resolution:Adopting a Tax Levy for the Veteran's Commission Fund
11. Resolution:Adopting a Tax Levy for Mill Creek Special Service Area
12. Resolution:Adopting a Tax Levy for the Sunvale Special Billing Area
13. Resolution:Adopting a Tax Levy for the Shirewood Farm Special Service Area
14. Resolution:Adopting a Tax Levy for the Middle Creek Special Billing Area
15. Resolution:Adopting a Tax Levy for the Ogden Gardens Special Billing Area
16. Resolution:Adopting a Tax Levy for the Wildwood West Special Billing Area
17. Resolution:Adopting a Tax Levy for the Cheval DeSelle Special Billing Area
18. Resolution:Adopting a Tax Levy for the Plank Road Estates Special Billing Area 19. Resolution:Adopting a Tax Levy for the Exposition View Special Billing Area
20. Resolution:Adopting a Tax Levy for the Pasadena Drive Special Billing Area
21. Resolution:Adopting a Tax Levy for the Tamara Dittman Special Billing Area
22. Resolution:Adopting a Tax Levy for the Crane Road Estates Special Billing Area
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Penny Wegman, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
6. New Business
A. Resolution: Approving a Budget Adjustment E Citation
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Penny Wegman, Board Member
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
B. Resolution: Authorizing the FY18 Budget Adjustment for the Local Emergency Planning Committee Fund 248 Kane County Emergency Planning
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Deborah Allan, Board Member
SECONDER: Susan Starrett, Vice Chair
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
C. Resolution: Authorizing Budget Adjustment to Balance the Human Resources FY2018 Budget
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Deborah Allan, Board Member
SECONDER: Penny Wegman, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
D. Resolution: Authorizing Creation of Election Equipment Fund and Related FY18 and FY19 Budget Adjustments
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
E. Resolution: Authorizing the Purchase of Naloxone Nasal Spray
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Penny Wegman, Board Member
SECONDER: Susan Starrett, Vice Chair
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
F. Resolution: Authorizing a Contract with Flexible Benefits Service Corporation to Administer Flexible Spending Accounts
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Douglas Scheflow, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
G. Resolution: Approving FY2019 and FY2020 Third Party Claims Administration Services Agreement with Cannon Cochran Management Services Inc. (CCMSI)
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Penny Wegman, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
H. Resolution: Approving Payment of all Lines of Commercial Insurance FY2019 Including Auto, Property, Casualty, General Liability and Workers Compensation and a Service Agreement with
Acrisure LLC, dba Wine Sergi Insurance.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
The next two items were moved forward together.
I. Resolution: Authorizing Contract Amendment with Tyler Technologies Inc. Court Case Management System for Quarterly Payments
J. Resolution: Authorizing Software License Agreement with Tyler Technologies for Public Safety Software - Softcode
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
K. Resolution: Authorizing Specialized Probation and High Risk Intervention Services Contract
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
L. Resolution: Authorizing Contract Extension for Drug Testing Services
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
M. Resolution: Authorizing Contract Renewal for Food Provider for the Juvenile Justice Center
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Douglas Scheflow, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
N. Resolution: Authorizing an Intergovernmental Agreement with Ogle County for Juvenile Detention
Services
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
O. Resolution: Approving Change Order for Additional Construction Services for Settlers Hill Cross
Country Course With Curran Contracting Company, Crystal Lake, IL
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
The next two items were moved forward together.
P. Resolution: Approving Personnel Replacement Hiring - Development Technician
Q. Resolution: Authorizing Replacement of Workforce Development Staff Accountant / ITA Specialist
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
The next three items were moved forward together.
R. Resolution: Approving County Board Personal Expense Voucher Reimbursement Request Retroactively - Allan
S. Resolution: Approving County Board Personal Expense Voucher Reimbursement Request
Retroactively - Sanchez
T. Resolution: Approving County Board Personal Expense Voucher Reimbursement Request Retroactively - Thomas
RESULT: MOVED FORWARD WITH VOICE VOTE [6 TO 0] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Douglas Scheflow, Board Member
SECONDER: Penny Wegman, Board Member
AYES: Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
ABSTAIN: Deborah Allan
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
7. Old Business
None
8. Auditor's Report (T. Hunt)
Referencing the monthly report included in the agenda packet, Auditor Hunt reviewed the fieldwork from the countywide fleet vehicle audit. IT has been working with his office, HR, and the Clerk on a new tracking program for inventory maintenance. The Auditor's Office has four transition audits in various stages. They will be complete within the next six months. A comparison of the accounts payable claims has been included in the monthly report.
9. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Susan Starrett, Vice Chair
SECONDER: Penny Wegman, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
10. Executive Session
None
11. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Penny Wegman, Board Member
SECONDER: Susan Starrett, Vice Chair
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
This meeting was adjourned at 9:46 a.m.
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2231&Inline=True
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