Kane County Transportation Committee met Aug. 21.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Frasz called the meeting to order at 9:00 AM.
| Attendee Name | Title | Status | Arrived |
| Margaret Auger | Board Member | Present | |
| Ron Ford | Board Member | Late | 9:02 AM |
| Rebecca Gillam | Vice Chair | Present | |
| Kurt R. Kojzarek | Ex-Officio (County Development Chairman) | Present | |
| Bill Lenert | Board Member | Present | |
| Jarett Sanchez | Board Member | Present | |
| Thomas Smith | Board Member | Present | |
| Drew Frasz | Chairman | Present |
T. Rickert, Hopkinson, Coffinbargar, Zakosek; Asst. State’s Atty. Jaeger; Finance staff Waggoner; ITD staff Peters; Audit staff Oscarson; members of the press & public.
2. Approval of Minutes: July 17, 2018
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Margaret Auger, Board Member
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
3. Public Comment (Agenda Items)
None
4. Finance
Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported there were no FY18 budget concerns to report at this time. (Ford arrives @ 9:02 a.m.)
A. July Transportation Committee Finance Reports
Referencing a document not included in the agenda packet, staff Rickert reviewed a calendar of upcoming events for the Longmeadow toll bond and bridge letting. The traffic projections will be uploaded to KDOT's website. He discussed a draft of the toll bridge fees. Rickert shared estimates on the revenue and tolling operating and maintenance costs. The annual debt service estimate at this time is about $2.2M. The net revenue will cover the cost of the debt and future maintenance. Rickert responded to questions. He presented the following resolution:
B. Resolution: Approving Supplemental Appropriation for FY 2018 County Maintenance MFT Kane County Section No. 18-00000-00-GM
This authorizes the appropriation of $96,068.00 from the Motor Fuel Tax Allotment Fund #302 for Section #18-00000-00-GM; said sum being comprised of $41,645.00 from Line Item #53000; $51,110.00 from Line Item #53010; and $3,313.00 from Line Item #53020 for the County highway maintenance program referred to as Section #18-00000-00-GM in conformance with the provisions of the Illinois Highway Code during FY 2018, ending November 30, 2018.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
5. Maintenance
Staff Rickert noted the monthly report has been included in the agenda packet.
6. Planning & Programming
Rickert reviewed the monthly report that was included in the agenda packet. They continue to move forward with the Surface Transportation Program (STP). They have received an additional $80,000 from I.D.O.T. to enhance the Long Range Transportation Plan. He presented the following Road Improvement Impact Fee Discount Agreement for approval:
A. Approving a Road Improvement Impact Fee Discount Agreement Between the County of Kane and Panton Mill Station
This authorizes a discount on roadway impact fees for the Panton Mill Station apartment complex at 355 North LaFox Street in South Elgin based on Section 18 of the Impact Fee Ordinance. Staff has reviewed the request and recommends approval for the discount agreement with SCG TMG Fox View South Elgin LLC on behalf of the County.
RESULT: APPROVED BY VOICE VOTE [7 TO 1]
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Rebecca Gillam, Vice Chair
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Thomas Smith, Drew Frasz
NAYS: Jarett Sanchez
7. Traffic Operations & Permitting
The monthly report has been included in the agenda packet. Staff Rickert presented the following resolution:
A. Resolution: Approving an Agreement with J.U.L.I.E. Inc. for Underground Utility Location Services
This authorizes a Membership Agreement with J.U.L.I.E. to provide joint utility locating information for excavators, through J.U.L.I.E.’s one-call messaging service intended to protect all underground utility facilities and to provide for the safety of people working or living near the facilities. The anticipated annual costs for the services would be less than $5,000 per year.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Bill Lenert, Board Member
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
8. Project Implementation
The monthly report has been included in the agenda packet. Staff Coffinbargar reviewed updated project photos. He presented the following 9 resolutions:
A. Resolution: Approving Contract for Construction with Areatha Construction Company Inc. of Streamwood, Illinois for Kirk Road over UPRR Bridge Deck Repairs, Kane County Section No. 18- 00192-06-BR
This authorizes a contract with Areatha Construction Company to patch portions of the concrete pavement on Kirk Road over Reed Road & the UPRR located approximately 0.2 miles south of Illinois Route 38 in Kane County. The lowest qualified corrected bid of $199,795.40 was 42.95% under the engineer’s estimate of $350,100.00. This project is funded entirely with local funds. Staff recommends award of this contract.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Bill Lenert, Board Member
AYES: Margaret Auger, Ron Ford, Re
B. Resolution: Approving Appropriation for Right of Way Acquisition for Main Street Road at Deerpath Road Intersection Improvement, Kane County Section No. 14-00448-00-CH
This authorizes an Intergovernmental Agreement to establish responsibilities and cost associated with Phase II Engineering and Right of Way acquisition as part of the Main Street Road at Deerpath Road intersection improvement. Since that time, the City has acquired the right of way required to complete the project for a total amount of $127,600. As per the agreement, the City and the County are splitting the cost of right of way 50/50, resulting in a County cost share of $63,800.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Margaret Auger, Board Member
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
C. Resolution: Approving a Phase I/II Engineering Services Agreement with Peralte-Clark, LLC. of Inverness, Illinois for Fabyan Parkway and IL Route 31, Orchard Road South Safety Improvements, Kane County Section No. 18-00493-00-SP
This authorizes a contract with Peralte-Clark, LLC for Phase I/Phase II Design Engineering services for safety improvements to the intersection of Fabyan Parkway and Route 31, as well as Orchard Road, from just south of Jericho Road to just north of US 30.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Jarett Sanchez, Board Member
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
D. Resolution: Approving an Amended Intergovernmental Agreement with the State of Illinois for Phase III Construction for Kirk Road at Pine Street, Kane County Section No. 15-00342-01-CH
This authorizes the amendment of an Intergovernmental Agreement with the State of Illinois through its Department of Transportation for the Phase III Construction for Improvements on a portion of the Kirk Road at the Pine Street intersection. The amendment reflects the new cost estimate and subsequent local participation amount.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
E. Resolution: Approving an Intergovernmental Agreement with the State of Illinois for Phase III Construction, Kirk Road Highway Safety Improvement Project, Kane County Section No. 16-00477- 00-SP
This authorizes an Intergovernmental Agreement with the State of Illinois for Phase III Construction, Kirk Road Highway Safety Improvement Project; Kane County Section No. 16- 00477-00-SP. Federal Highway Safety Improvement Program (HSIP) funds will provide an estimated $923,400 (90%) of the total $1,026,151 project cost. The total local (County) contribution is estimated to be $102,751 (10%). Staff recommends that a 25% contingency ($25,688) be added for a total estimated local share of $128,439.
RESULT: TABLED [UNANIMOUS]
TO: Executive Committee
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
F. Resolution: Approving a Phase III Engineering Services Agreement with Ciorba Group Inc. of Chicago, Illinois for Fabyan Parkway at Kirk Road Intersection Improvement, Kane County Section No. 11-00201-04-CH
This authorizes a Phase III Engineering Services Agreement with Ciorba Group Inc. of Chicago, Illinois for Fabyan Parkway at Kirk Road Intersection Improvement, Kane County Section No. 11- 00201-04-CH. Staff utilized the qualifications-based consultant selection process to review 18 Statements of Interest and interviewed 3 firms before selecting Ciorba Group Inc. for the Phase III Construction Engineering Services. The negotiated contract is for an amount not to exceed $710,681.62. Information regarding the QBS process and selection details may be found on the KDOT website.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
G. Resolution: Approving an Agreement with Commonwealth Edison Company for Relocation of Facilities, Longmeadow Parkway Bridge Corridor, Section C-1, Kane County Section No. 13-00215- 20-BR
This authorizes an agreement with Commonwealth Edison Company for Relocation of Facilities, Longmeadow Parkway Bridge Corridor, Section C-1, Kane County Section No. 13-00215-20-BR.
RESULT: MOVED FORWARD WITH VOICE VOTE [7 TO 1] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Margaret Auger, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Thomas Smith, Drew Frasz
NAYS: Jarett Sanchez
H. Resolution: Approving Memorandum of Understanding Between the Illinois State Toll Highway Authority and the County of Kane for Longmeadow Parkway Toll Bridge Tolling Coordination, Kane County Section No. 94-00215-01-BR
This approves a Memorandum of Understanding Between the Illinois State Toll Highway Authority and the County of Kane for Longmeadow Parkway Toll Bridge Tolling Coordination, Kane County Section No. 94-00215-01-BR. The MOU will lay the groundwork to provide various services related to the collection of tolls as part of the new Longmeadow Parkway toll bridge. A formal Intergovernmental Agreement will follow in the future in advance of the opening of the new toll bridge.
RESULT: MOVED FORWARD WITH VOICE VOTE [7 TO 1] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Margaret Auger, Board Member
SECONDER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Thomas Smith, Drew Frasz
NAYS: Jarett Sanchez
I. Resolution: Approving a Professional Services Agreement with Jensen Right of Way Associates Inc. of Oak Brook, Illinois for On-Call Land Acquisition Negotiator Services, Kane County Section No. 18- 00486-00-LA
This authorizes Professional Services Agreement with Jensen Right of Way Associates Inc. for On-Call Land Acquisition Negotiator Services, Kane County Section No. 18-00486-00-LA. Staff has completed the qualifications-based consultant selection process and has negotiated an on-call agreement with Jensen Right of Way Associates Inc. for an amount not to exceed $150,000. The agreement will be for two years of services with an optional third year at the discretion of the County Engineer. Details of the selection process can be found on our website.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Rebecca Gillam, Vice Chair
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
9. Reports Placed On File
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Bill Lenert, Board Member
SECONDER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith,
Drew Frasz
10. Executive Session (If Needed)
None
11. Public Comment (Non-Agenda Items)
None
12. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Thomas Smith, Board Member
SECONDER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
AYES: Margaret Auger, Ron Ford, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
This meeting was adjourned at 9:53 AM.
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