Kane County Development Committee met Aug. 21.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Kojzarek called the meeting to order at 10:00 AM.
| Attendee Name | Title | Status | Arrived |
| Margaret Auger | Board Member | Present | |
| Theresa Barreiro | Board Member | Present | |
| Ron Ford | Board Member | Present | |
| Drew Frasz | Ex-Officio (Transportation Chairman) | Present | |
| Michael Kenyon | Ex-Officio (Forest Preserve President) | Present | |
| Bill Lenert | Board Member | Present | |
| John Martin | Vice Chair | Absent | |
| Thomas Smith | Board Member | Present | |
| Kurt R. Kojzarek | Chairman | Present |
2. Approval of Minutes: July 17, 2018 & August 8, 2018
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Bill Lenert, Board Member
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Theresa Barreiro, Ron Ford, Drew Frasz, Michael Kenyon, Bill Lenert, Thomas Smith, Kurt R. Kojzarek
ABSENT: John Martin
A change in the agenda order followed.
3. Public Comment
None
4. Building & Zoning Division
Dir. VanKerkhoff provided a verbal report noting they have continued to work on the building permit study and improvements to the CityView permitting software. They have been very busy with permits.
4A. Zoning Petitions
None
3. Monthly Financials
Monthly reports were included in the agenda packet. Finance staff Waggoner reported in the General Fund the Development Department has been trending a little high. Finance has been working with them to make some corrections, it should be resolved shortly. In the Special Revenue Funds, the overages have been reviewed and are mainly due to transfers from the beginning of the year.
4B. Minor Adjustment to PUD Zoning: IntraSoccer, LLC, 37W950 Mason Road This item was tabled at the request of the petitioner.
RESULT: TABLED NVR
4C. Building Permit Fee Study
Referencing a presentation included in the agenda packet, Bruce Cowans from Fiscal Choice Consulting discussed how user fees differ from taxes. He provided an overview of the process used to determine whether the current costs are in line with the surrounding counties. Their
study revealed that the county's charges fall about $1M short of covering the cost of the work. Cowans reviewed a summary of their findings noting the county should consider increasing their plan review fee as well as the minimum fees. He provided his recommendations for implementing fee increases. In the future, the county should consider an annual increase based on the Consumer Price Index. Cowans responded to questions. Considerable deliberation followed. There was a consensus amongst the committee members to direct staff to come back with a comparison showing increases of 50% and 75%. After the committee approves a fee increase, Kojzarek suggested they add in a turner mechanism that would increase the fees yearly based on the cost of living. He felt they should also be diligent in reviewing the fees every 2-5 years.
5. Planning & Special Projects
Dir. VanKerkhoff noted the monthly reports have been included in the agenda packet.
6. Subdivision
None
7. Environmental Resources
Referencing a presentation included in the agenda packet, staff Mino provided an overview of the U.S. Geological Survey (USGS) Water Resources investigation on five locations. She explained how the data on the discharge from the river and the river height is used. Mino presented the following resolution:
A. Resolution: Approving FY19 Operations and Maintenance Agreement for USGS Stream and Rainfall Gages
This authorizes a contract with the USGS to jointly fund the operation, maintenance, and monitoring of rain and stream gages in Kane County in an amount not to exceed $60,960 to be paid from Fund 420.670.680.50150. A copy of the Joint Funding Agreement shall be kept on file with the Kane County Auditor.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Theresa Barreiro, Board Member
SECONDER: Margaret Auger, Board Member
AYES: Margaret Auger, Theresa Barreiro, Ron Ford, Drew Frasz, Michael Kenyon, Bill Lenert, Thomas Smith, Kurt R. Kojzarek
ABSENT: John Martin
8. Water Resources
Dir. Wollnik presented the following cost-share approval and resolutions:
Approval Cost-Share Drainage Improvement Projects FY-2018
This approves Phase 3 of the Lake Charlotte Subdivision drainage improvements, which includes
the construction of a low flow pipe to replace the failed drain tile system that is causing drainage and maintenance issues in the overland flood route for the neighborhood. The Township Road District will be completing the pavement restoration and ditch regrading and restoration in spring of 2019. The project cost totals $132,332. Kane County and St. Charles Township will each be responsible for 50% of the project costs.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Michael Kenyon, Ex-Officio (Forest Preserve President)
SECONDER: Bill Lenert, Board Member
AYES: Margaret Auger, Theresa Barreiro, Ron Ford, Drew Frasz, Michael Kenyon, Bill Lenert, Thomas Smith, Kurt R. Kojzarek
ABSENT: John Martin
A. Resolution: Authorizing Contract with J&L Excavating Inc. for Lake Charlotte Phase 3 Drainage Improvements
This authorizes a contract with J & L Excavating, Inc for the Lake Charlotte Drainage Improvement Project in the amount of $66,166.00, pending receipt of the Disclosure Statement and Certificate of Insurance. Cost-Share for the project is as follows: $66,166.00 from the Water Resources Division Cost-Share Drainage Project line item 405.690.715-73500; and $66,166.00 of in kind work by St. Charles Township Highway Department.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Ex-Officio (Forest Preserve President)
SECONDER: Drew Frasz, Ex-Officio (Transportation Chairman)
AYES: Margaret Auger, Theresa Barreiro, Ron Ford, Drew Frasz, Michael Kenyon, Bill Lenert, Thomas Smith, Kurt R. Kojzarek
ABSENT: John Martin
B. Resolution: Authorizing an Extended Contract with Huddleston-McBride Land Drainage Services for FY-2019
This authorizes a contract extension for the Drainage Consultant Services Contract with Huddleston-McBride Land Drainage Services for one year to be billed on a time and materials basis not to exceed $80,000.00 for the 2019 budget year contingent upon approval of the FY- 2019 Riverboat funds for the Cost-Share program. (Frasz leaves after vote @ 10:39 a.m.)
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Michael Kenyon, Ex-Officio (Forest Preserve President)
SECONDER: Drew Frasz, Ex-Officio (Transportation Chairman)
AYES: Margaret Auger, Theresa Barreiro, Ron Ford, Drew Frasz, Michael Kenyon, Bill Lenert, Thomas Smith, Kurt R. Kojzarek
ABSENT: John Martin
C. SSA Pre-Ordinance Subdivisions
Referencing a presentation included in the agenda packet, Asst. Dir. Wollnik reported the county's new Stormwater Ordinance requires every subdivision to establish a Special Service Agreement (SSA) with the intent to serve as a backup mechanism if the Home Owner's Association (HOA) fails to perform its duties. (Lenert leaves @ 10:44 a.m.) Each SSA will provide a maintenance plan for the subdivision. Since 2009, the county has established twelve SSA's
for pre-ordinance subdivisions. Wollnik discussed the need to implement SSA's for subdivisions created in the late 1980's to early 1990's. Those subdivisions have a lot of infrastructure but no HOA with the ability to levy taxes to maintain the infrastructure. (Smith away @ 10:46 a.m.) She outlined the next steps along with their goals.
Treasurer Rickert shared his perspective on the tax extension. He explained the difference between ad-valorem and non ad-valorem SSA's. He pointed out the nominal cost associated with performing this function. If the committee decides to do an SSA, he recommended an ad- valorem. There was a general consensus amongst the committee members for Water Resources to move forward by having a discussion with the residents.
9. Office of Community Reinvestment
None
10. Settlers Hill End Use Update
None
11. New Business
None
12. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Ron Ford, Board Member
SECONDER: Thomas Smith, Board Member
AYES: Margaret Auger, Theresa Barreiro, Ron Ford, Drew Frasz, Michael Kenyon, Thomas Smith, Kurt R. Kojzarek
ABSENT: Bill Lenert, John Martin
13. Executive Session (If Needed)
None
14. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Thomas Smith, Board Member
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Theresa Barreiro, Ron Ford, Michael Kenyon, Thomas Smith, Kurt R. Kojzarek
ABSENT: Drew Frasz, Bill Lenert, John Martin
This meeting was adjourned at 10:53 AM.
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