Kane County Administration Committee met May 9.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Allan called the meeting to order at 10:03 am.
Attendee Name Title Status Arrived
Ron Ford Board Member Late 10:09 am
Drew Frasz Board Member Late 10:03 am
Rebecca Gillam Board Member Present
Bill Lenert Vice Chairman Present
Douglas Scheflow Board Member Late 10:04 am
Thomas Smith Board Member Present
Deborah Allan Chairman Present
Also present: Co. Bd. Chairman Lauzen; Co. Bd. members Davoust, Barreiro staff Duffy & Nagel; Finance staff Gaber, Dobersztyn; Exec. Dir. Bldg. Mgmt. Biggs; ITD Exec. Dir. Fahnestock & staff Tedder, Peters, Garza; Dir Chief GIS Nicoski; HR Exec. Dir. Wetzel; Audit staff Oscarson; and members of the press and public.
2. Approval of Minutes: April 11, 2018
Result: Approved With Voice Vote [Unanimous]
Mover: Bill Lenert, Vice Chairman
Seconder: Rebecca Gillam, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
3. Finance Report
A. Monthly Reports
Monthly financial reports were included in the agenda packet. Finance staff Gaber reported the FY18 budget expenditures have been reviewed and the overage are due to encumbrances. They will continue to monitor as needed.
4. Public Comment
None
5. Facilities Management
A. Capital Project Updates
Referencing a handout, Bldg. Mgmt. Exec. Dir. Biggs provided an update on the Capital Projects noting a review of the final bids for the JJC security project has been set for May 14. The Third St. window a/c replacements have started, KBC HVAC has been scheduled for September-October, Government Center Bldg. B HVAC is finished, the JC sidewalk repairs are moving forward, and the carpet replacement has been completed. Due to the strike, the parking lot grinding was put on hold, if forced to reschedule for next year, they will have to pay additional contractor fees. (Ford arrived @ 10:09am)
ITD Exec. Dir. Fahnestock provided an update on the computer equipment projects noting 91 computers were purchased. That will cover about 1/3 of the computers needed for the year.
B. Informational Update on Kane County Elevators
Exec Dir. Biggs provided an update on the elevators that need to be replaced. He estimated they would take about four weeks. They will need to investigate alternatives for staff and constituents to have access. Scheflow suggested removing trees in the front of the building for signage visibility. Biggs responded they proposed different locations; tree removal would involve city permits. Brief discussion occurred with Biggs responding to questions.
C. Resolution: Authorizing a Contract Extension for Kane County Generator Preventative Maintenance Services
This authorizes a contract with LionHeart to provide third-party professional generator preventive maintenance services at an annual rate of $19,112.00.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/30/2018 9:00 am
To: Finance And Budget Committee
Mover: Bill Lenert, Vice Chairman
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
D. Approval of Facilities Usage Request
None
6. Information Technology
Exec. Dir. Fahnestock presented the following resolutions:
A. Resolution: Authorizing GIS Technologies to Hire a Replacement CAD Specialist
This authorizes GIS Technologies to hire one CAD Specialist replacement at $38,000 for The Purpose Of Daily Editing And Updating Of The Gis Data Base Layers.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/30/2018 9:00 am
To: Finance And Budget Committee
Mover: Douglas Scheflow, Board Member
Seconder: Drew Frasz, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
B. Resolution: Authorizing Purchase of PC Replacement Equipment
This authorizes a one-year contract renewal with System Solutions Inc. for the purchase of PCs and monitors not to exceed $333,000.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/30/2018 9:00 am
To: Finance And Budget Committee
Mover: Bill Lenert, Vice Chairman
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
C. Resolution: Authorizing Expenditure of Funds with Tyler Technologies - API and Case Event Workflow
This authorizes a contact with Tyler Technologies to create of an application interface to bring charges from Odyssey Case Manager to Attorney Manager and case event workflow. Total funding for both projects are not to exceed $32,800.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/30/2018 9:00 am
To: Finance And Budget Committee
Mover: Bill Lenert, Vice Chairman
Seconder: Douglas Scheflow, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
D. Resolution: Authorizing Expenditure of Funds for NovaTime Phase 2 Time and Attendance Software
This authorizes a contract with NovaTime for Phase 2 of the Time and Attendance Software. Funding for the project will be through 500.800.801 for Computer Software Capital and 001.800.801.50340 for Software Licensing.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/30/2018 9:00 am
To: Finance And Budget Committee
Mover: Rebecca Gillam, Board Member
Seconder: Bill Lenert, Vice Chairman
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
E. Resolution: Authorizing Fiber Optic Support Services Contractors
This authorizes a contract with Adesta LLC and Nat Tech LLC for the construction, maintenance and repair of the County’s fiber optic infrastructure at a cost not to exceed $500,000 per year for a one-year term that includes three option years.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/30/2018 9:00 Am
To: Finance And Budget Committee
Mover: Bill Lenert, Vice Chairman
Seconder: Thomas Smith, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
F. Resolution: Authorizing Expenditure of Funds for Software Configuration with Tyler Technologies
This authorizes a contract with Tyler Technologies Inc. for Court Case System Management enhancements with costs to be allocated as needed from 500.800.801.70020 Computer Software Capital and 127.800.812.70020 Computer Software Capital. Costs are not to exceed $36,000.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/30/2018 9:00 Am
To: Finance And Budget Committee
Mover: Drew Frasz, Board Member
Seconder: Bill Lenert, Vice Chairman
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
7. Mill Creek SSA
None
8. New Business
A. County website Presentation
ITD Exec. Dir. Fahnestock provided an update on the county’s website development by demonstrating the visual components that have been upgraded and re-organized. Fahnestock explained how costly it would be if they had hired an outside source for the design. He commended his team for the work they have done. Fahnestock addressed common issues when using mobile devices and tablets. Fahnestock responded to questions.
9. Vehicles (If Needed)
None
10. Old Business
None
11. Reports Placed On File
Result: Place Written Reports On File [Unanimous]
Mover: Drew Frasz, Board Member
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
12. Executive Session (If Needed)
None
13. Adjournment
Result: Adjourned By Voice Vote [Unanimous]
Mover: Thomas Smith, Board Member
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith, Deborah Allan
This meeting was adjourned at 11:12 am.
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2098&Inline=True
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