Kane County Administration Committee met April 11.
Here is the minutes provided by the Committee:
1. Call to Order
Vice Chairman Lenert called the meeting to order at 10:00 am.
Attendee Name; Title; Status; Arrived:
Ron Ford Board Member Present
Drew Frasz Board Member Late 10:03 am
Rebecca Gillam Board Member Present
Bill Lenert Vice Chairman Present
Douglas Scheflow Board Member Present
Thomas Smith Board Member Present
Deborah Allan Chairman Absent
Also present: Co. Bd. Chairman Lauzen; Co. Bd. members Barreiro, Sanchez & staff Duffy, Nagel; Finance staff Waggoner; Exec. Dir. Bldg. Mgmt. Biggs; Development Dir. VanKerkhoff; ITD Exec. Dir. Fahnestock & staff Lasky, Peters, Garza, Nicoski; and members of the press and public.
2. Approval of Minutes: March 14, 2018
Result: Approved With Voice Vote [Unanimous]
Mover: Ron Ford, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Ron Ford, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Drew Frasz, Deborah Allan
3. Finance Report
Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported the FY18 budget expenditures have been reviewed. She noted the overages on the report were due to encumbrances, but that is not an area of concern at this time.
4. Public Comment
None
5. Facilities Management
A. Approval of Facilities Usage Request
1. Authorizing Lobster Fly In
Exec. Dir. Biggs presented facility usage requests for use of the Third Street Court House, James Street parking lot for the annual TriCity Family Services' 2018 Lobster Fly-In on Saturday, June 16, 2018 between 7:00 a.m. and 1:00 p.m.
Result: Approved By Voice Vote [Unanimous]
Mover: Thomas Smith, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Ron Ford, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Drew Frasz, Deborah Allan
2. Authorizing Concours D'Elegance
Annual Geneva Concours d’Elegance on August 26, 2018 for use of the Third Street Court House parking lot and front lawn. (Frasz arrives @ 10:03 a.m.)
Result: Approved By Voice Vote [Unanimous]
Mover: Rebecca Gillam, Board Member
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
B. Resolution: Authorizing a Contract Extension for Mill Creek SSA Landscaping Maintenance Services
This authorizes a contract with Cornerstone Partners Horticultural Services Company for a total combined cost of $82,284.00. Funding shall be paid from Special Service Area Fund 520.690.730.52120.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/27/2018 11:00 am
To: Finance AND Budget Committee
Mover: Drew Frasz, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
C. Capital Project Updates
Referencing a handout, Bldg. Mgmt. Exec. Dir. Biggs provided an update on Capital Projects including the Third St. window air conditioner replacement, KBC HVAC rooftop installation, the Government Center Bldg. B HVAC replacements and control upgrades, JC parking lot grinding and the carpet replacements for the JJC and the JC areas. The OEM vehicle is almost ready and the Building Mgmt. has purchased the bobcat.
ITD Exec. Dir. Fahnestock noted there will be projects in May and June replacing computer equipment and adding software for the Human Resources Dept. GIS has been preparing a map with information for a more visual presentation for future meetings. Brief discussion occurred.
Biggs shared concerns from State's Attorney McMahon over the door locking systems at the JJC and JC. A complete review by a third-party will cost $5,000-$10,000. To ensure public and employee safety, McMahon felt each county building should be on complete lockdown every day. Biggs stated he agreed with him on those items. Fahnestock pointed out that there is no separate entrance for employees and the public, which makes it easy for anyone to follow an employee into a building. Considerable discussion followed.
6. Information Technology
Exec. Dir. Fahnestock presented the following resolutions:
A. Resolution: Authorizing the Sharing of Kane GIS Data Sets with Fermi Lab
This authorizes the release of the Kane GIS datasets and ongoing updates to the FRA at no cost after signing a Memorandum of Understanding.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/2/2018 9:00 am
To: Executive Committee
Mover: Drew Frasz, Board Member
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
B. Resolution: Approving the Hiring of a GIS Intern for GIS Technologies
This authorizes GIS Technologies to hire one intern at $12 per hour for the purpose of editing and updating GIS Data Base layers.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/27/2018 11:00 am
To: Finance AND Budget Committee
Mover: Ron Ford, Board Member
Seconder: Drew Frasz, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
C. Resolution: Authorizing Expenditure of Funds with Insight Public Sector Inc.
This authorizes the purchase of various software, hardware and services through Insight Public Sector Inc. not to exceed $200,000 per year from various County funds and line items.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/27/2018 11:00 am
To: Finance AND Budget Committee
Mover: Drew Frasz, Board Member
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
D. Resolution: Approving Contract Amendments with Tyler Technologies New World
This authorizes an amendment for additional software modules plus travel expenses with Tyler Technologies ERP New World from Computer Software-Capital starting in fiscal year 2018 not to exceed $37,695.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/27/2018 11:00 am
To: Finance AND Administration Committee
Mover: Douglas Scheflow, Board Member
Seconder: Thomas Smith, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
7. Mill Creek SSA
None
8. New Business
None
9. Vehicles (If Needed)
A. Resolution: Authorizing Approval for the Health Department Vehicle Replacement
This authorizes the Kane County Health Dept. to purchase a 2018 Ford F150 pickup truck at cost not to exceed $30,000.00.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/27/2018 11:00 am
To: Finance AND Budget Committee
Mover: Drew Frasz, Board Member
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
10. Old Business
None
A change in the agenda order followed.
11. Executive Session
The Administration Committee moved into Executive Session at 10:39 a.m. to discuss release of Closed Session Minutes.
Result: Approved By Roll Call Vote [Unanimous]
Mover: Drew Frasz, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
The Administration Committee returned to open session at 10:42 a.m.
12. Release of Closed Session Minutes
Closed Session Minutes were released as outline in Exhibit A, attached.
Result: Approved With Voice Vote [Unanimous]
Mover: Drew Frasz, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
13. Reports Placed On File
Result: Place Written Reports On File [Unanimous]
Mover: Drew Frasz, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
14. Adjournment
Result: Adjourned By Voice Vote [Unanimous]
Mover: Thomas Smith, Board Member
Seconder: Ron Ford, Board Member
Ayes: Ron Ford, Drew Frasz, Rebecca Gillam, Bill Lenert, Douglas Scheflow, Thomas Smith
Absent: Deborah Allan
This meeting was adjourned at 10:43 am.
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