Kane County Transportation Committee met March 20.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Frasz called the meeting to order at 9:00 am.
Attendee Name Title Status Arrived
Margaret Auger Board Member Present
Brian Dahl Board Member Present
Rebecca Gillam Vice Chair Present
Kurt R. Kojzarek Ex-Officio (County Development Chairman) Present
Bill Lenert Board Member Present
Jarett Sanchez Board Member Present
Thomas Smith Board Member Present
Drew Frasz Chairman Present
Also present: Co. Bd. member Kenyon & staff Nagel; KDOT Dir. Schoedel & staff T. Rickert, Files, Edwards, Coffinbargar, Becker, Zakosek, Benda; Asst. State’s Atty. Jaeger; Finance staff Waggoner; ITD Exec. Dir. Fahnestock & staff Peters; members of the press & public.
2. Approval of Minutes: February 20, 2018
Result: Approved With Voice Vote [Unanimous]
Mover: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
Seconder: Brian Dahl, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
3. Public Comment (Agenda Items)
None
4. Finance
Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported there were no FY18 current expenditure concerns at this time.
A. February Transportation Committee Finance Reports
Monthly financial reports were included in the agenda packet. Referencing a handout, staff Rickert noted the 5-year Financial Plan will be presented later in the meeting. He thanked the KDOT staff for their work on the plan. Staff Rickert presented the following resolution:
B. Resolution: Approving of Personnel Hiring and Replacement, Kane County Division of Transportation - Maintenance (1)
This authorizes the Kane County Department of Transportation to hire and fill one existing vacant highway maintenance position in its Maintenance Department.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/28/2018 9:00 am
To: Finance And Budget Committee
Mover: Bill Lenert, Board Member
Seconder: Rebecca Gillam, Vice Chair
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
5. Maintenance
Referencing the monthly report included in the packet, Rickert reported they have been working on tree trimming and roadway surface patching. Each year the State of Illinois requires the county to put in a salt acquisition. They will be submitting for a quantity of 9,000 tons, which is less than previous years. Rickert felt they should take advantage of the good prices and stock up the reserve for next winter.
6. Planning & Programming
Monthly reports were included in the agenda packet. Rickert provided highlights from the KKCOM newsletter noting an upcoming bike summit and grant opportunities. He discussed the following resolution:
A. Resolution: Approving Annual Adoption of the Kane County 2040 Transportation Plan and 5-Year Transportation Improvement Program (TIP)
This endorses the Kane County FY2018-2022 Transportation Improvement Program and reaffirms and approves the previously adopted Kane County 2040 Transportation Plan which is hereby adopted for FY2018 as the County of Kane’s 20 Year Long Range Highway Transportation Plan pursuant to the provisions of the Illinois Compiled Statutes (605 ILCS 5/5-301).
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/4/2018 9:00 am
To: Executive Committee
Mover: Margaret Auger, Board Member
Seconder: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
7. Traffic Operations & Permitting
The monthly report was included in the agenda packet.
8. Project Implementation
Referencing the monthly report included in the agenda packet, staff Coffinbargar reviewed ongoing projects and shared photos. He discussed the following resolutions:
A. Resolution: Approving Contract for Construction with Martam Construction Inc. of Elgin, Illinois for Ellithorpe Road Culvert Improvements, Kane County Section No. 17-00487-00-DR
The low qualified bid of $194,328.00 by Martam Construction was 22.4% above the engineer’s estimate of $158,719.00. Based upon this comparison, it is staff’s opinion that the engineer’s estimate had under estimated the unit prices of the small quantity work items. A rebid of a smaller project like this will likely result in similar or potentially higher bids since it would be a little later in the construction season. Staff has recommended awarding the contract to Martam Construction.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/4/2018 9:00 am
To: Executive Committee
Mover: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
Seconder: Brian Dahl, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
B. Resolution: Approving an Agreement with Hampton, Lenzini and Renwick Inc. for Professional Land Survey Services, Kane County Section No. 17-00368-05-EG
Staff has completed the consultant selection process and has developed a draft agreement with Hampton, Lenzini and Renwick Inc. (HLR) for On-Call Land Survey Services for an amount not to exceed $100,000 for the first year with the possibility of two additional one-year extensions for a total appropriation request of 300,000.00. Details regarding the selection process can be found on our website.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/4/2018 9:00 am
To: Executive Committee
Mover: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
Seconder: Bill Lenert, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
C. Resolution: Approving an Agreement with Rubino Engineering Inc. of Elgin, Illinois for 2018 On-Call Material Testing Services, Kane County Section No. 18-00371-00-EG
Staff has completed the consultant selection process and has established a draft agreement with Rubino Engineering Inc. for On-Call Material Testing Services for an amount not to exceed $150,000.00 for the first year with the possibility of two additional, one-year extensions for a maximum three-year agreement and total appropriation request of $450,000. Details regarding the selection process can be found on our website.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/4/2018 9:00 am
To: Executive Committee
Mover: Rebecca Gillam, Vice Chair
Seconder: Margaret Auger, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
D. Resolution: Approving Amendment to the Affidavit to an IDOT Local Agency Agreement for Phase I Engineering for Kirk Road over the Union Pacific Railroad, Kane County Section No. 12-00192-04-BR
This authorizes an amendment to extend the Local Agency Affidavit for Kirk over UPRR to extend the ending date of the current Phase I Engineering funding agreement. IDOT has required these documents in order to process any future reimbursements to the County for expenditures associated with the projects.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/4/2018 9:00 am
To: Executive Committee
Mover: Rebecca Gillam, Vice Chair
Seconder: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
E. Resolution: Approving Amendment No. 4 to a Phase II Engineering Services Agreement with Crawford, Murphy and Tilly Inc. for Longmeadow Parkway Bridge Corridor from East of IL 31 to East of IL 25 (Section C), Kane County Section No. 13-00215-20-BR
This executes Amendment No. 4 to the Agreement with Crawford, Murphy and Tilly Inc. for the Improvement and appropriates the additional sum of $313,992.37 from Transportation Sales Tax Fund #305, Line Item #50140 (Engineering) for a total appropriation for the Agreement and Amendments Nos. 1 through 4 not to exceed $4,908,351.81.
Result: Moved Forward With Voice Vote [7 To 1] Next: 4/4/2018 9:00 am
To: Executive Committee
Mover: Margaret Auger, Board Member
Seconder: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Thomas Smith, Drew Frasz
Nays: Jarett Sanchez
F. Resolution: Appropriating Funding Pursuant to an Intergovernmental Agreement with the Forest Preserve District of Kane County
This authorizes the appropriation of $500,00.00 from Transportation Sales Tax Fund #305, Line Item #73000 (Road Construction) to pay for various improvements to the Fox River Shores Forest Preserve, Buffalo Park Forest Preserve and the Brunner Family Forest Preserve per Kane County Board Resolution No. 15-205.
Result: Moved Forward With Voice Vote [7 To 1] Next: 4/4/2018 9:00 am
To: Executive Committee
Mover: Brian Dahl, Board Member
Seconder: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Thomas Smith, Drew Frasz
Nays: Jarett Sanchez
G. Resolution: Approving the Vacation of Karen Drive
This approves the vacation of the portion of Karen Drive south of Lathrop lane and North of Forest Drive in Dundee, Illinois.
Result: Moved Forward With Voice Vote [7 To 1] Next: 4/4/2018 9:00 am
To: Executive Committee
Mover: Rebecca Gillam, Vice Chair
Seconder: Margaret Auger, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Thomas Smith, Drew Frasz
Nays: Jarett Sanchez
9. Reports Placed On File
Result: Place Written Reports On File [Unanimous]
Mover: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
Seconder: Bill Lenert, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
10. Executive Session (If Needed)
None
11. Public Comment (Non-Agenda Items)
None
12. Adjournment
Result: Adjourned By Voice Vote [Unanimous]
Mover: Thomas Smith, Board Member
Seconder: Brian Dahl, Board Member
Ayes: Margaret Auger, Brian Dahl, Rebecca Gillam, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
This meeting was adjourned at 9:42 am.
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2060&Inline=True
Alerts Sign-up