Kane County Finance and Budget Committee met Feb. 28.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Hoscheit called the meeting to order at 9 a.m.
Attendee Name Title Status Arrived
Deborah Allan Board Member Late 9:03 a.m.
Kurt R. Kojzarek Board Member Present
Bill Lenert Board Member Present
Douglas Scheflow Board Member Absent
Susan Starrett Vice Chair Late 9:02 a.m.
Penny Wegman Board Member Present
John Hoscheit Chairman Present
Also Present: Co. Bd. Chairman Lauzen & staff Nagel; Co. Bd. members Gillam, Kenyon, Lewis, Molina,
Sanchez; Bldg. Mgmt. Exec. Dir. Biggs; Finance Dir. Onzick & staff Dobersztyn, Calamia, Keovongsak;
ITD Exec. Dir. Fahnestock & staff Peters, Lasky; Court Svcs. staff Johnson; Auditor Hunt & staff
Oscarson, Todd; State's Atty. McMahon; Treasurer's Office staff Brady; Health Dept. Exec. Dir. Jeffers &
staff Snowden; KDOT staff Hopkinson; Public Defender Childress; Dev. Dir. VanKerkhoff; and members of
the press & public.
2. Minutes Approval: Jan. 31,, 2018
(Starrett arrives before vote @ 9:02 a.m.)
Result: Approved With Voice Vote [Unanimous]
Mover: Kurt R. Kojzarek, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Kurt R. Kojzarek, Bill Lenert, Penny Wegman, John Hoscheit
Absent: Deborah Allan, Douglas Scheflow, Susan Starrett
3. Public Comment
None
4. Treasurer's Report (D. Rickert)
Staff Brady noted the monthly report has been included in the agenda packet.
5. Finance Director's Report (J. Onzick)
Monthly financial reports were included in the agenda packet. Finance Dir. Onzick reported the 1099's were issued by the January 31 deadline. (Allan arrives @ 9:03 a.m.) Finance has delivered everything for the Recovery Zone Bonds audit to the IRS agent in accordance with his request. Referencing an update sent via email to the committee, Onzick noted the Finance Department has recently completed the reclassification of funds as requested by an internal audit from the County Auditor's Office last April. He reported the county shows a total Net Savings of $2.17M for 2017. Those numbers are subject to change pending reconciliations and the audit. A resolution will be presented today to move the funds into a special reserve until the Board determines how they should be allocated. Allan pointed out that approximately $1M of the Net Savings is from the Contingency Fund, not necessarily savings.
Lauzen stated the Board should appreciate the sacrifices that were made by the departments and agency heads. For the county to generate a savings in the end and live within its means is a big deal. It shouldn't be taken for granted. A discussion will be held at the March Committee of the Whole on allocating the net savings. Lauzen hopes to have the final numbers from the State revenue stall for sales tax and income tax by the upcoming COW meeting. Lauzen reported the State has proposed shifting the pension obligation and health insurance on to local governments. In light of the 67% tax increase, he felt it should not be pushed in the county's direction. Hoscheit encouraged the full Board to attend the upcoming COW meeting, noting it will set the tone for the upcoming budget and union negotiations.
Onzick discussed the external auditor’s schedule. He thanked his staff for all the extra hours they put in for the audit. Referencing the monthly reports included in the agenda packet, Onzick reviewed various statistics. He warned the committee that no conclusions should be drawn from the first month. He pointed out that guidelines for the 2019 budget will need to be ready to present at the March committee meeting. Budget entry begins in the middle of May and is completed by mid-June. The Finance Department then reviews each budget prior to the presentations in July. Onzick discussed a resolution with updates on the Petty Cash Policy. Purchasing Dir. Dobersztyn reviewed statistics from her monthly report included in the agenda packet.
6. New Business
A. Resolution: Authorizing an Amendment to the Kane County Coroner's Office FY2017 Budget
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Kurt R. Kojzarek, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
B. Resolution: Amending The 2018 Fiscal Year Budget - Roll Over Of 2017 Crisis Intervention Team
Training Funds
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
C. Resolution: Authorizing Fiscal Year 2017 Budget Allocations
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Kurt R. Kojzarek, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
D. Resolution: Amending The Fy2018 Capital Improvement Projects Fund 3rd Street Courthouse
Mechanical Improvements Project
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
E. Resolution: Authorizing Fy17 Adult Drug Court Discretionary Grant Program
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
F. Resolution: Approving a Contract for Low Voltage Wiring with Applied Communications Group
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9:00 a.m.
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Penny Wegman, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
G. Resolution: Authorizing
H. Resolution: Authorizing Contract With Financial Advisor
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Kurt R. Kojzarek, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
I. Resolution: Authorizing A Contract For Lawn Maintenance Services For Kane County Facilities
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
J. Resolution: Authorizing A Contract For Kane County Hvac & Plumbing Maintenance & Repair
Services
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Kurt R. Kojzarek, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
K. Resolution: Approving Office Supplies & Toner Cartridges Contract Renewal
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
L. Resolution: Approving Professional Construction Phase Services Contract For Construction
Observation, Environmental Services And Survey Work With Weaver Consultants Group North
Central, Llc. Related To The Construction Of Settlers Hill Cross Country Course (Attached)
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Kurt R. Kojzarek, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
M. Resolution: Authorizing Contract For Health Insurance Broker/Consultant
Moved Forward As Amended To Include A Notification To The Current Service Broker Cancelling Their
Services. Motion Made By Lenert, Seconded By Starrett.
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Bill Lenert, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
N. Resolution: Authorizing Personnel Replacement Hiring, Kane County Health Department Community
Health Specialist II - Community Health Practitioner
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
O. Resolution: Authorizing Personnel Replacement Hiring, Kane County Health Department Assistant
Director For Communicable Disease
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
P. Resolution: Authorizing A Procedure For Employees In Building Management’s Pay Rate For Holiday,
On Call And After Hours Worked
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Kurt R. Kojzarek, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
Q. Resolution: Amending Resolution No. 02-221: Departmental Petty Cash Policies & Procedures
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Deborah Allan, Board Member
Seconder: Bill Lenert, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
R. Resolution: Approving January 2018 Payment Of Claims
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Susan Starrett, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
S. Resolution::Declaring Intent To Create The Kane Energy Efficiency Program (Keep) As A "Property
Assessed Clean Energy" Program For Kane County
Result: Moved Forward With Voice Vote [Unanimous] Next: 3/7/2018 9 a.m.
To: Executive Committee
Mover: Kurt R. Kojzarek, Board Member
Seconder: Penny Wegman, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
T. Keep Presentation
Referencing a presentation not included in the agenda packet, Development Dir. VanKerkhoff reported the Property Assessed Clean Energy (PACE) program was previously discussed at a Development Committee meeting in November of 2017. Since PACE is also known as the bus service in our area, the county has decided to rename the program Kane Energy Efficiency Program (KEEP). KEEP provides a financing option for commercial property owners to fund energy efficient measures for their properties. It offers 100% funding through local and state government bonds. VanKerkhoff discussed eligible improvements and outlined the process. He shared benefits for the property owner and county. Referencing a map, he highlighted states that are PACE-enabled or have an active PACE program. The county has decided to use a third-party to administer for the program. VanKerkhoff explained the next steps. Gillam felt this would have a positive impact on jobs and manufacturing for the county. Statewide the program has been adopted for only existing buildings. She proposed lobbying the county's representative to have them include new construction. Kojzarek agreed this should be expanded to new construction as well as multi-family residential properties. Once the county's program is in place, he felt they should reach out to legislators to propose expanding the program to benefit everyone.
7. Old Business
None
8. Auditor's Report (T. Hunt)
Auditor Hunt stated the monthly report was included in the agenda packet. A presentation on FY17 will be deferred until all the year-end adjustments have been made. He discussed a report they developed in Open Gov with the 2012-2018 Budget History. It shows a trend analysis for various budget categories. He felt it would be helpful in preparing for the upcoming budget season. Hunt notified the committee that Christina Abbott is leaving his office; a job opening has been posted. He stated ADS (Alarm Detection System) provides the security for many of the buildings throughout the county. His office has been working with ADS for a couple of years to consolidate the security contracts and avoid an overlap in coverage. Their intent is not to undermine any office's internal control but to have a better global protection in place.
9. Reports Placed On File
Result: Place Written Reports On File [Unanimous]
Mover: Kurt R. Kojzarek, Board Member
Seconder: Susan Starrett, Vice Chair
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
10. Executive Session
None
11. Adjournment
Result: Adjourned By Voice Vote [Unanimous]
Mover: Susan Starrett, Vice Chair
Seconder: Kurt R. Kojzarek, Board Member
Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit
Absent: Douglas Scheflow
This Meeting Was Adjourned At 9:45 a.m.
Christie Duffy
Recording Secretary
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