Kane County Finance and Budget Committee met April 26.

By Lhalie Castillo

Jun 2, 2017

Here is the minutes provided by the Committee:

1. Call to Order

Chairman Hoscheit called the meeting to order at 9:00 am.

Attendee Name; Title; Status; Arrived:

Deborah Allan; Board Member; Present;

Kurt R. Kojzarek; Board Member; Present; 9:04 am

Bill Lenert; Board Member; Present;

Douglas Scheflow; Board Member; Present;

Susan Starrett; Vice Chair; Present;

Penny Wegman; Board Member; Present;

John Hoscheit; Chairman; Present;

Also Present: Co. Bd. Chairman Lauzen & staff Nagel; Co. Bd. member Barreiro; Finance Dir. Onzick & staff Waggoner, Dobersztyn, Ramer-Holmes, Gaber; Bldg. Mgmt. Exec. Dir. Biggs; Sheriff Kramer; ITD Exec. Dir. Fahnestock & staff Peters; Auditor Hunt & staff Rich; KDOT staff Hopkinson; Treasurer D. Rickert & staff Brady; Health Dept. staff Snowden; and members of the press & public.

2. Approval of Minutes: March 29, 2017

Result: Approved with Voice Vote [Unanimous]

Mover: Deborah Allan, Board Member

Seconder: Bill Lenert, Board Member

Ayes: Deborah Allan, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

Absent: Kurt R. Kojzarek

3. Public Comment

None

4. Treasurer's Report (D. Rickert)

Treasurer Rickert provided highlights from the monthly report included in the agenda packet. (Kojzarek arrives @ 9:04 a.m.) He noted the county's rate was up to 90 basis points, and explained that each basis point is about $20,000 annually for the county, which should result in our yield going up considerably.

5. Finance Director's Report (J. Onzick)

A. Monthly Report

Finance Dir. Onzick reviewed the monthly report that was included in the agenda packet. He noted the audit is ongoing, but is in the process of being wrapped up. They are seeing a drop (-10.45%) in Court Security Fees compared to last year. Due to the State's cash flow issues, $3.5 million of Probation Salary Reimbursements for the months of July 2016 through March 2017 are currently outstanding. The contribution from the Grand Victoria Casino Elgin is $470,865 less than budgeted.

Purchasing Dir. Dobersztyn reviewed her monthly report.

B. FY18 Budget

Dir. Onzick reported the preliminary revenue forecast for FY18 indicates the General Fund revenue will be significantly less than what was budgeted in FY17. Revenue increases are not enough to offset the significant revenue reductions forecasted by Court Services, the Circuit Clerk's Office, Sheriff's Office, and State's Attorney's Office.

C. Pension Obligation Bond

Dir. Onzick reported that the bond ordinance that passed authorizing a not-to-exceed amount of $55 million is still in effect and does not need to be reauthorized. However, an updated Parameters Bond Ordinance needs to be passed that spells out the specifics of the bond issue. Onzick outlined next steps.

6. New Business

A. Resolution: Authorizing an Emergency Purchase Affidavit for Kane County Adult Corrections Hot Water Heater

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Susan Starrett, Vice Chair

Seconder: Deborah Allan, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

The following two items were moved forward together:

B. Resolution: Authorizing a Contract for FY2017 Kane County Energy Efficiency Improvements (LED Fixtures)

C. Resolution: Amending the FY2017 Capital Improvement Budget - Government Center Parking Lot Repair Project

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Deborah Allan, Board Member

Seconder: Susan Starrett, Vice Chair

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

D. Resolution: Authorizing a Contract for Kane County Government Center Parking Lot Repair Project

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Deborah Allan, Board Member

Seconder: Susan Starrett, Vice Chair

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

E. Resolution: Authorizing a Contract for Mill Creek SSA Asphalt Resurfacing

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Susan Starrett, Vice Chair

Seconder: Deborah Allan, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

F. Resolution: Authorizing a Contract for Refuse Removal and Recycling Services for Kane County Government, Division of Transportation, Kane County Sheriff, Animal Control and Kane County Forest Preserve

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Susan Starrett, Vice Chair

Seconder: Bill Lenert, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

G. Resolution: Authorizing Execution of an Intergovernmental Agreement between the Illinois Department of Healthcare and Family Services and the Kane County State's Attorney

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Susan Starrett, Vice Chair

Seconder: Deborah Allan, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

H. Resolution: Approving a Grant from the Illinois Housing Development Authority's Abandoned Residential Property Municipal Relief Program

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Deborah Allan, Board Member

Seconder: Bill Lenert, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

I. Resolution: Authorizing an Increase to Business Interruption Insurance for Continuity of Services

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Bill Lenert, Board Member

Seconder: Deborah Allan, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

J. Resolution: Recertifying Participation by Elected Officials in the Illinois Municipal Retirement Fund

Result: Moved Forward with Voice Vote [6 To 0] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Bill Lenert, Board Member

Seconder: Kurt R. Kojzarek, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, John Hoscheit

Abstain: Penny Wegman

The following two items were pulled from the agenda:

K. Ordinance: Adjusting the FY17 General Fund Budget in Accordance with Revenue Projections

L. Resolution: Authorizing Draw Down Emergency Reserve to Fund Outstanding Probation Salary Reimbursement Receivables

M. Resolution: Approving Payment of March 2017 Claims

Result: Moved Forward with Voice Vote [Unanimous] Next: 5/3/2017 9:00 am

To: Executive Committee

Mover: Susan Starrett, Vice Chair

Seconder: Deborah Allan, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

7. Old Business

None

8. Court Case Management Project Report (R. Fahnestock)

Referencing a written report, ITD Exec. Dir. Fahnestock provided an update on the Court Case Management project. He indicated they are closing out the financials with Tyler and have only two open items remaining. They will be talking with the Commission on Thursday and will have more information on the finances for the Commission to approve. Based on revenue and expenses for 2017 they expect to be in a positive cash position. Fahnestock said they will be prioritizing user needs.

9. Auditor's Report (T. Hunt)

Auditor Hunt provided highlights from the monthly report included in the agenda packet. Referencing a PowerPoint presentation, he provided an overview of the county's financial Quarterly Report. Hunt responded to questions.

10. Reports Placed On File

Result: Place Written Reports on File [Unanimous]

Mover: Bill Lenert, Susan Starrett

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

11. Executive Session (If Needed)

None

12. Adjournment

Result: Adjourned by Voice Vote [Unanimous]

Mover: Susan Starrett, Vice Chair

Seconder: Kurt R. Kojzarek, Board Member

Ayes: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

This meeting was adjourned at 9:50 am.