Kane County Finance and Budget Committee forwards fiscal-year-end 2016 budget allocations

By Lhalie Castillo

Apr 5, 2017

Kane County Finance and Budget Committee met Wednesday, March 1.

Here are the minutes as provided by the committee:

KANE COUNTY

FINANCE AND BUDGET COMMITTEE

WEDNESDAY, MARCH 1, 2017

County Board Room Minutes 9:00 AM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

1. Call to Order

Chairman Hoscheit called the meeting to order at 9:00 AM.

Attendee Name Title Status Arrived Deborah Allan Board Member Late 9:06 AM Kurt R. Kojzarek Board Member Present Bill Lenert Board Member Present Douglas Scheflow Board Member Late 9:06 AM Susan Starrett Vice Chair Present Penny Wegman Board Member Present John Hoscheit Chairman Present

Also Present: Co. Bd. Chairman Lauzen; Co. Bd. staff Nagel; Co. Bd. members Dahl, Barreiro, Lewis, Smith; Bldg. Mgmt. Exec. Dir. Biggs; Finance Dir. Onzick & staff Waggoner, Dobersztyn, Gaber, Ramer- Holmes, Calamia, Keovongsak; ITD Exec. Dir. Fahnestock & staff Peters; Court Svcs. Dir. Aust; Environmental Mgmt. staff Jarland; Auditor Hunt & staff Rich; Asst. State's Atty. Niermann; Treasurer's Office staff Brady; Health Dept. staff Snowden; and members of the press & public.

2. Approval of Minutes: January 25, 2017

RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]

MOVER: Susan Starrett, Vice Chair

SECONDER: Bill Lenert, Board Member

AYES: Kurt R. Kojzarek, Bill Lenert, Susan Starrett, Penny Wegman, John Hoscheit

ABSENT: Deborah Allan, Douglas Scheflow

3. Public Comment

None

4. Treasurer's Report (D. Rickert)

A written report was included in the agenda packet.

5. Finance Director's Report (J. Onzick)

Monthly financial reports were included in the agenda packet. Finance Dir. Onzick reviewed his monthly report. He provided a year-end close update noting that a $60,000 outstanding reconciling item in the Eminent Domain Fund dating back to 2007 has finally been resolved. (Scheflow & Allan arrive @ 9:06 a.m.) He also explained that the Sheriff brought to his attention that one of his off-balance sheet bank accounts has been incorrectly included in the General Fund. Corrective action will be taken in a resolution on today's agenda.

Onzick reported that at this point, the General Fund net operating savings stands at $2.4 million, which is reduced from the $2.76 million he reported at the last Executive Committee meeting. Onzick discussed the items that caused the change, noting actual Probation Salary Reimbursements receivables for FY16 were reduced by $400,000 as a result of the State reaching the allocation limit for this purpose. In addition, the report used to prepare the projections was not picking up all expense accounts and, therefore, $186,000 of Judicial Partner expense was inadvertently excluded. The Judicial Partners portion is only $190,000, which falls $125,000 short of their $234,000 commitment that was made as part of the FY17 budget process and must be covered by the General Fund. Onzick shared his rational for the proposed allocation of FY16 General Fund net operating savings. He said that even though the Judicial Partners have no remaining net operating savings to provide funding for Sheriff's Office replacement vehicles and weekend juvenile detention hearings, the General Fund has an additional $110,000 of net operating savings that could be used for this purpose. Onzick said there is approximately $900,000 in the Public Safety Sales Tax Fund, which is potentially available for Sheriff's Office vehicles, but cautioned these funds should be used sparingly as there is no current source of replenishment, and they must be shared with KaneComm for their communication needs. He proposed that $150,000 be used to fund a county-wide consulting project to determine the cost of mandated services, and $800,000 to fund future capital improvements.

Purchasing Dir. Dobersztyn provided highlights from her monthly report.

6. New Business

A. Resolution: Authorizing Fiscal Year End 2016 Budget Allocations

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Deborah Allan, Board Member

SECONDER: Susan Starrett, Vice Chair

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

B. Resolution: Approving a Supplemental Budget Adjustment and Authorizing Execution of Collective Bargaining Agreement - Coroner's Office FY2011 through FY2017

This CBA between the county, the Coroner and the PBLC is dated December 1, 2010 through November 30, 2017. An adjustment to the FY16 budget is included for the estimated retroactive portion that pertains to FY11 through FY16. An adjustment to the FY17 budget is included for the estimated impact on Fiscal Year 2017.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Bill Lenert, Board Member

SECONDER: Kurt R. Kojzarek, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

C. Resolution: Amending the Fiscal Year 2017 to Roll Over Capital Budget

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Kurt R. Kojzarek, Board Member

SECONDER: Deborah Allan, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

Kane County Page 2

Minutes Finance and Budget Committee March 1, 2017

D. Resolution: Approving FY17 Budget Adjustment for JJC Council

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Deborah Allan, Board Member

SECONDER: Susan Starrett, Vice Chair

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

E. Resolution: Authorizing the Transfer of Employees

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Susan Starrett, Vice Chair

SECONDER: Deborah Allan, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

F. Resolution: Authorizing Creation of Sheriffs Civil Operations Fund and Related Budget Adjustment

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Susan Starrett, Vice Chair

SECONDER: Deborah Allan, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

G. Resolution: Approving Contract for Security System Maintenance (Kane County Juvenile Justice Center)

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Susan Starrett, Vice Chair

SECONDER: Deborah Allan, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

H. Resolution: Authorizing Office Supplies and Toner Cartridges Contracts

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Kurt R. Kojzarek, Board Member

SECONDER: Susan Starrett, Vice Chair

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

I. Resolution: Authorizing Renewal of Contract with Financial Advisor

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Bill Lenert, Board Member

SECONDER: Kurt R. Kojzarek, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

J. Resolution: Appointing the Kane County Emergency Communications Director of Communications

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Kurt R. Kojzarek, Board Member

SECONDER: Deborah Allan, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

K. Resolution: Authorizing FY 2017 Contract with US Ecology for Household Hazardous Waste Service

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Bill Lenert, Board Member

SECONDER: Deborah Allan, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

L. Resolution: Authorizing a 3% Increase for the 2017 Kane County and Mill Creek Sidewalk Repair Contract

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Deborah Allan, Board Member

SECONDER: Kurt R. Kojzarek, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

M. Resolution: Approving January 2017 Claims Paid

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/8/2017 9:00 AM

TO: Executive Committee

MOVER: Kurt R. Kojzarek, Board Member

SECONDER: Susan Starrett, Vice Chair

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

7. Old Business

A. Ordinance No. 16-393: Amending Chapter 7 Article III of the Kane County Code (Emergency Telephone System Board)

The proposed ordinance replaces the existing ordinance and incorporates several changes regarding composition of the board and the appointments.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/14/2017 9:45 AM

TO: Executive Committee

MOVER: Susan Starrett, Vice Chair

SECONDER: Kurt R. Kojzarek, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

The following two items were moved forward together. Motion was amended by Starrett, seconded by Kojzarek to send Res. 17-41 back to the County Board and Res. 17-36 back to the Judicial/Public Safety Committee for further consideration.

B. Resolution No. 17-41: Amending FY 2016 Budget Amendment for Coroner's Office

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/14/2017 9:45 AM

TO: County Board

MOVER: Susan Starrett, Vice Chair

SECONDER: Kurt R. Kojzarek, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

C. Resolution No. 17-36: Approving FY17 Budget Adjustment Roll-over of Unused FY16 Vehicle Budget

Chairman Hoscheit said he had suggested at the last County Board meeting that this be sent back to the Finance Committee; however, this actually came to the committee from Judicial/Public Safety as a recommendation. At the County Board meeting, Co. member Barreiro suggested that this be revised to use the unspent $30,000 in the Coroner's Administration Fund for autopsy expense rather than roll it forward to FY17 for a new vehicle as the Coroner requested. Barriero said it was her understanding, however, that at this point the Coroner is unwilling to consent to that. Onzick confirmed that the original budget adjustment requests were resubmitted unchanged. Kojzarek questioned if the vehicle needed to be replaced now, or if it could be held over. Barriero said the Coroner had advised her that he has five deputies, the chief deputy, and himself that need vehicles. However, he also told her that if the labor contract goes through, deputies will work 12-hour shifts, and a vehicle will be shared among them. Given that information and that fact that no one was present from the Coroner’s Office to respond, Kojzarek suggested this be held over for another month to allow the Coroner to come and answer those questions. The committee determined this should be sent back to the Judicial/Public Safety Committee for further discussion.

RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 3/16/2017 9:00 AM

TO: Judicial & Public Safety Committee

MOVER: Susan Starrett, Vice Chair

SECONDER: Kurt R. Kojzarek, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

D. Discussion: Bi-Annual Review of Hiring Policy

The committee reviewed the county's hiring policy. Finance Dir. Onzick had no suggested changes, and recommended the policy stay in place as written. Co. Bd. member Lewis viewed this as a very important policy as it sets controls on overall hiring at the county. He said he'd like to see the county absorb 50-80 employees as it would open up an opportunity to assign more money to the county's IMRF debt service. He reminded the committee that there is $55 million of IMRF debt that needs servicing; approximately $7 million to be paid on the debt each year. Lewis thought that if the $55 million was going to be addressed, a plan needed to be put together over a period of time. About $3- 4 million needs to be captured to put towards that debt, which could be done through a personnel policy that would drive our numbers down. Hoscheit commented that the Board did approve a study of mandated vs. non-mandated services, which will provide direction on long-term budget issues. He thought having the results of that study would be helpful in addressing Lewis' idea, and that it would be premature to act until we have the results of that report. The committee agreed that no changes to the policy will be made at this time and that it would be reviewed again in another six months.

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Bill Lenert, Board Member

SECONDER: Kurt R. Kojzarek, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

8. Court Case Management Project Report (R. Fahnestock)

Referencing a written report, ITD Exec. Dir. Fahnestock provided an update on the Court Case Management project, noting they were working on a number of close-out items with Tyler.

9. Auditor's Report (T. Hunt)

Auditor Hunt reviewed his monthly report that was included in the agenda packet.

10. Reports Placed On File

RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]

MOVER: Deborah Allan, Board Member

SECONDER: Kurt R. Kojzarek, Board Member

AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit

11. Executive Session (if needed)

None

12. Adjournment

RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]

MOVER: Kurt R. Kojzarek, Board Member