Elgin City Council approves appointments to various city commissions

By Lhalie Castillo

Dec 22, 2016

Elgin City Council met Wednesday, Nov. 2.

Elgin City Council is located at 150 Dexter Ct, Elgin, IL

Here are the minutes as provided by Elgin:

NOVEMBER 2, 2016 VOLUME LXXXI

COUNCIL OF THE CITY OF ELGIN, ILLINOIS COUNCIL-MANAGER FORM OF GOVERNMENT REGULAR MEETING

The regular meeting of the Council of the City of Elgin, Illinois, was held on November 2, 2016, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 6:00 p.m. The Invocation was given by Rabbi Mendel Shemtov from the Chabad Jewish Center of Elgin and the Pledge of Allegiance was led by Councilmember Carol Rauschenberger.

ROLL CALL

Roll call was answered by Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.

MINUTES OF THE OCTOBER 12, 2016, COUNCIL MEETING APPROVED AS DISTRIBUTED

Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the October 12, 2016, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

RECOGNIZE PERSONS PRESENT

Sara Sabo stated her support for Shared Harvest and commented on the location and concept.

Tish Calhamer commented on her support for Shared Harvest and asked for the city’s financial support of the project.

Kathy Matthews, outgoing Executive Director for the Elgin Youth Symphony Orchestra, thanked the city and the residents for their past support. She introduced her successor, K. Eric Larsen who stated he would do his best to fill the role. Mayor Kaptain thanked Ms. Matthews for all of her work with the orchestra.

SUBURBAN PURCHASING COOPERATIVE CONTRACT AWARDED TO CURRIE MOTORS FOR THE PURCHASE OF BUILDING MAINTENANCE VANS

Councilmember Dunne made a motion, seconded by Councilmember Martinez, to award a contract to Currie Motors in the amount of $214,200 for the purchase of seven replacement service vans for the Building and Maintenance Department. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

SUBURBAN PURCHASING COOPERATIVE CONTRACT AWARDED TO CURRIE MOTORS FOR THE PURCHASE OF PUBLIC SAFETY VEHICLE FOR THE FIRE DEPARTMENT

Councilmember Dunne made a motion, seconded by Councilmember Gavin, to award a contract to Currie Motors in the amount of $79,828 for the purchase of three Fire Department vehicles to replace existing fleet inventory remaining in service beyond acceptable replacement intervals. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

PETITION 26-16 APPROVED FOR AN APPLICATION BY INTERSTATE PARTNERS LLC AS OWNER’S AGENT, REQUESTING AN AMENDMENT TO THE PREVIOUSLY APPROVED PLANNED DEVELOPMENT TO ADD DWELLING UNITS, PARKING SPACES, AND A DIRECTIONAL SIGN FOR THE PROPOSED APARTMENT COMPLEX REFERRED TO AS “WATERMARK AT THE GROVE” AND TO INCREASE THE NUMBER OF PERMITTED USES WITHIN THE PROPOSED COMMERCIAL BUILDING AT THE NORTHWEST CORNER OF NORTHWEST PARKWAY AND RANDALL ROAD

Marc Mylott, Community Development Director, provided an overview of Petition 26-16 which would allow for an increase in the number dwelling units, parking spaces, signage, and permitted uses. Staff and the Planning and Zoning Commission approved the petition subject to the conditions outlined in the memo.

Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve Petition 26-16 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

MOTION TO REMOVE RESOLUTION 16-135 FROM THE CONSENT AGENDA

Councilmember Steffen made a motion, seconded by Councilmember Shaw, to remove Resolution 16-135 from the Consent Agenda for consideration separately. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

RESOLUTION 16-135 AMENDED AND ADOPTED APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS

Councilmember Dunne made a motion, seconded by Councilmember Steffen, to amend the resolution to remove Jerry Turnquist from reappointment per his request and to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

Resolution No. 16-135

RESOLUTION APPOINTING MEMBERS TO VARIOUS BOARDS AND COMMISSIONS

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Justyn Miller is hereby appointed as a member of the Image Advisory Commission for a term to expire May 1, 2018.

BE IT FURTHER RESOLVED that Mark Smith is hereby appointed as a member of the Image Advisory Commission for a term to expire May 1, 2019.

BE IT FURTHER RESOLVED that Andrew Dogan is hereby appointed as a member of the Parks and Recreation Board for a term to expire May 1, 2018.

BE IT FURTHER RESOLVED that Chin Keomuongchanh is hereby appointed as a member of the Parks and Recreation Board for a term to expire May 1, 2019.

BE IT FURTHER RESOLVED that Paige Fitton is hereby appointed as a member of the Sustainability Commission for a term to expire June 1, 2017.

s/ David J. Kaptain David J. Kaptain, Mayor

Presented: November 2, 2016 Adopted: November 2, 2016 Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis Kimberly Dewis, City Clerk

CONSENT AGENDA

By unanimous consent, Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adopt Resolution Nos. 16-130 through 16-134 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

RESOLUTION 16-130 ADOPTED AUTHORIZING THE RENEWAL AND EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH FOREST PRESERVE DISTRICT OF KANE COUNTY FOR ELGIN SHORES PARK

Councilmember Gavin made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

Resolution No. 16-130

RESOLUTION AUTHORIZING THE RENEWAL AND EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH FOREST PRESERVE DISTRICT OF KANE COUNTY FOR ELGIN SHORES PARK

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to renew and execute an Intergovernmental Agreement with Forest Preserve District of Kane County on behalf of the City of Elgin for Elgin Shores Park, a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain David J. Kaptain, Mayor

Presented: November 2, 2016 Adopted: November 2, 2016 Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis Kimberly Dewis, City Clerk

RESOLUTION 16-131 ADOPTED AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND RATIFYING THE EXECUTION OF A GRANT AGREEMENT (AGREEMENT NO. AP-17-0089)

Resolution No. 16-131

RESOLUTION AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND RATIFYING THE EXECUTION OF A GRANT AGREEMENT (Agreement No. AP-17-0089)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin, Illinois hereby accepts the Illinois Department of Transportation Sustained Traffic Enforcement Program (STEP) grant in the amount of $98,509 for occupant protection and impaired driving enforcement.

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies and approves the execution of a grant agreement by Richard G. Kozal, City Manager, with the Illinois Department of Transportation regarding the Sustained Traffic Enforcement Program (STEP), a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain David J. Kaptain, Mayor

Presented: November 2, 2016 Adopted: November 2, 2016 Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis Kimberly Dewis, City Clerk

RESOLUTION 16-132 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH CHICAGO OFFICE TECHNOLOGY GROUP, INC. FOR MANAGED PRINT SERVICES

Resolution No. 16-132

RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CHICAGO OFFICE TECHNOLOGY GROUP, INC. FOR MANAGED PRINT SERVICES

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Chicago Office Technology Group Inc. for managed print services, a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain David J. Kaptain, Mayor

Presented: November 2, 2016 Adopted: November 2, 2016 Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis Kimberly Dewis, City Clerk

RESOLUTION 16-133 ADOPTED AUTHORIZING EXECUTION AND ACCEPTANCE OF LAMBERT LANE HAYES PARCEL PLAT OF EASEMENT GRANT AND VACATION FROM EDWARD R. HAYES AND ANNA M. HAYES FOR ACCEPTANCE OF TEMPORARY CONSTRUCTION AND UTILITY EASEMENTS AND FOR VACATION OF PRIVATE SANITARY SEWER EASEMENT

Resolution No. 16-133

RESOLUTION AUTHORIZING EXECUTION AND ACCEPTANCE OF LAMBERT LANE HAYES PARCEL PLAT OF EASEMENT GRANT AND VACATION FROM EDWARD R. HAYES AND ANNA M. HAYES FOR ACCEPTANCE OF TEMPORARY CONSTRUCTION AND UTILITY EASEMENTS AND FOR VACATION OF PRIVATE SANITARY SEWER EASEMENT

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute and accept Lambert Lane Hayes Parcel Plat of Easement Grant and Vacation from Edward R. Hayes and Anna M. Hayes for acceptance of temporary construction and utility easements, and for vacation of private sanitary sewer easement, regarding the property legally described on said plat, a copy of which is attached hereto and made a part hereof by reference.

BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to cause the Lambert Lane Hayes Parcel Plat of Easement Grant and Vacation to be recorded in the office of the Recorder of Deeds of Cook County, Illinois.

s/ David J. Kaptain David J. Kaptain, Mayor

Presented: November 2, 2016 Adopted: November 2, 2016 Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis Kimberly Dewis, City Clerk

RESOLUTION 16-134 ADOPTED APPROVING SETTLEMENTS OF CERTAIN WORKERS’ COMPENSATION CASES

Resolution No. 16-134

RESOLUTION APPROVING SETTLEMENTS OF CERTAIN WORKERS' COMPENSATION CASES

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the proposed settlement of the pending workers' compensation case of Rick Ciganek, Case No. 14 WC 43539, in the total amount of $36,461.87 is approved.

BE IT FURTHER RESOLVED that the proposed settlement of the pending workers' compensation case of Mark Piazza, Case No. 15 WC 8209, in the total amount of $37,154.57 is approved.

s/ David J. Kaptain David J. Kaptain, Mayor

Presented: November 2, 2016 Adopted: November 2, 2016 Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis Kimberly Dewis, City Clerk

REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE

Councilmember Steffen made a motion, seconded by Councilmember Shaw, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

Cultural Arts Commission, September 12, 2016 Emergency Telephone System Board September 15, 2016 Foreign Fire Insurance Tax Board, July 12, 2016 Heritage Commission September 6, 2016

Parks and Recreation Advisory Board August 30, 2016 Police Pension Fund Board, July 20, 2016 Committee of the Whole Minutes for September 28, 2016 City Council Minutes for September 28, 2016 Alcoholic Liquor Tax Natural Gas Tax Telecommunications Tax Video Gaming Revenue Disbursement Report

ANNOUNCEMENTS

Mayor Kaptain made announcements regarding forthcoming meetings.

ADJOURNMENT

Councilmember Dunne made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dunne, Gavin, Martinez, Powell, Prigge, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.

The meeting adjourned at 6:16 p.m.

s/ Kimberly Dewis November 16, 2016 Kimberly Dewis, City Clerk Date Approved

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