Kane County Reporter

City of Batavia Committee of the Whole met Oct. 14

Here are the minutes provided by the committee:

Meeting Called to Order 7:01 P.M.

1. Roll Call

Present: Lanci (remote), Beck, Malay (remote), Malone, Leman, Wolff, Baerren, Lohman, Pieper, Farenbach, Barazza, White

Absent: Anderson, Solfa

2. Reminder: Please Speak Into The Mic for BATV

Ald. Solfa arrived at 7:03 P.M.

3. Approval of Minutes September 23, 2025

Motion: To approve the Minutes

Maker: Malone

Second: Lohman

Voice Vote

13-0, 1 Absent, Motion Carries

4. Items Removed/Added/Changed

Motion: To add Item 9: Executive Session on Personnel

Maker: Malone

Second: Beck

Voice Vote

13-0, 1 Absent, Motion Carries

An Executive Session on Personnel was added to the Agenda

5. Matters for the Public (For items NOT on the Agenda)

None.

6. Consent agenda

6.1 Approval: COW Executive Session Minutes September 9, 2025

a. Purchase of Real Estate

b. Purchase and Sale of Electricity

6.2 Approval: COW Executive Session Minutes September 23, 2025

a. Worker’s Compensation

b. Purchase and Sale of Electricity

6.3 Resolution 2025-118-R: Approving a contract with Electric Conduit Construction to perform 34kV pole replacement at 400 Shumway Avenue - PU (AF)

6.4 Resolution 2025-121-R: Authorizing execution of a Site Host agreement with Batavia Public Library for Level 3 EV Fast Chargers - PU(SA)

Motion: Approve Consent Agenda as Read

Maker: Baerren

Second: Beck

Voice Vote

13-0, 1 Absent, Motion Carries

7. Regular Agenda

7.1 Public Hearing for Annexation Agreement at 02S972 Wagner Road Chair Wolff gaveled the Public Hearing open at 7:05 P.M.

After discussion on this matter, Chair Wolff gaveled the Public Hearing closed at 7:07 P.M.

7.2 Public Hearing for Annexation Agreement at 03S002 Wagner Road Chair Wolff gaveled the Public Hearing open at 7:07 P.M.

There seemed to be a consensus that the residents' plan could move forward and not disturb anyone. Chair Wolff gaveled the Public Hearing closed at 7:09 P.M.

7.3 Ordinance 2025-050 and Ordinance 2025-051: Approve Annexation Agreements at 02S972 and 03S002 Wagner Road (CD) SB

Motion: To recommend approval of Ordinance 2025-050 and Ordinance 2025-051

Maker: Solfa

Second: Beck

Voice Vote

13-0, 1 Absent, Motion Carries

7.4 Resolution 2025-120-R: Authorizing change Order No. 2 with Electric Conduit Construction for the Raddant Road BNSF Crossing Project - PU (AF)

Ald. Solfa noted that this is a continuation of previous work in the area and increases the extent of the project.

Motion: To recommend approval of Resolution 2025-120-R

Maker: Solfa

Second: Malone

Voice Vote

13-0, 1 Absent, Motion Carries

7.5 Resolution 2025-122-R: Authorizing a contract agreement with V3 Construction Group, Ltd. for the South Water Street Erosion Repair work (GS) LN

Ald. Malay noted a maintenance issue with erosion occurring between the right-of-way on South Water Street and the Quarry property which may cause safety issues. Andrea Podraza provided more details about the issue and the company that will make repairs to the area.

Motion: To recommend approval of Resolution 2025-122-R

Maker: Malay

Second: Solfa

Voice Vote

13-0, 1 Absent, Motion Carries

7.6 Ordinance 2025-055: Establishing the 2026 wages and salaries for the non-collectively bargained employees

Wendy Bednarek gave an overview of the Ordinance and how the 3.5% cost-of living increase was determined.

Motion: To recommend approval of Ordinance 2025-055

Maker: Wolff

Second: Malone

Voice Vote

13-0, 1 Absent, Motion Carries

8. City Council Updates

8.1 Project Status

Laura Newman noted that several Staff members attended various conferences and workshops for continuing education and certification programs. She added that the Peace bridge ramp was poured last week and this week they are working on interior walls. Newman noted the timetable for meetings and discussions regarding the 2026 budget.

8.2 Other Business

None.

9. Executive Session: Discussion on Personnel

Motion: To Enter Executive Session

Maker: Wolff

Second: White

Voice Vote

13-0, 1 Absent, Motion Carries

10. Adjournment

With no further matters to discuss, the meeting's Executive Session concluded and Regular Meeting adjourned at 8:03 P.M. The motion was carried unanimously 13-0 with a voice vote.

https://bataviail.community.highbond.com/document/076be248-ea7a-44d9-b8fc-c47bbd94d21e/