Kane County Transportation Committee met Oct. 16.
Here is the minutes provided by the committee:
1. Call to Order
Chairman Frasz called the meeting to order at 9:00 a.m.
| Attendee Name | Title | Status |
| Margaret Auger | Board Member | Present |
| Ron Ford | Board Member | Present |
| Rebecca Gillam | Vice Chair | Absent |
| Kurt R. Kojzarek | Ex-Officio (County Development Chairman) | Present |
| Bill Lenert | Board Member | Present |
| Jarett Sanchez | Board Member | Present |
| Thomas Smith | Board Member | Present |
| Drew Frasz | Chairman | Present |
2. Approval of Minutes: September 18, 2018
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Margaret Auger, Board Member
SECONDER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
3. Public Comment (Agenda Items)
None
4. Finance
Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported there are no FY18 General Fund concerns at this time. Overages on the reports are due to encumbrances or multi- year projects. KDOT staff Rickert noted their reports have been included in the agenda packet.
5. New Business
A. Metra 2019 Budget Presentation - Steve Messerli, Director
Mr. Messerli provided an overview of Metra noting this is a time of transition with new leadership. Referencing handouts, he highlighted information from Metra’s Ten Guiding Principles and presented the innovative ways they have implemented for moving forward. Messerli provided background on the company noting last year was considered the worst fiscal crisis in the history of Metra. Over the past year, their financial situation has gotten worse. He reviewed data on their infrastructure, on-time performance rates, and ridership. A recent DePaul University study shows a $47 benefit per Metra rider to non-riders via congestion, accidents, roadway maintenance, pollution, and parking. Messerli shared an update on their Kane County capital projects. Metra had a budget impact of over $400M for the unfunded federal mandate requiring Positive Train Control (PTC). It will result in a fully functional system by 2020. They have been looking at new designs and technology on locomotives and rail cars that will increase the number of passengers. Messerli reviewed their budget noting they have no bond indebtedness. Metra has initiated a fair hike holiday in order to stabilize ridership. For 2019, they have a $1B balanced budget with 82% for operations and 18% for capital. Messerli reported that Metra does not have enough capital to sustain their system. He asked for the Board's help by talking to legislators about a state capital bond and fine-tuning of tax support for transit. This last year, Metra reduced some of their routes. Going forward, they may need to eliminate some of their lines and implement some significant fare increases. Messerli responded to questions.
Chairman Lauzen noted the Capital Bill will be discussed after elections in November. He asked if Metra had established a list of priorities on what they would want out of the bill. In response, Messerli stated they are working on that plan now with the RTA. They have been focusing on rail cars, locomotives, and bridges. Lauzen suggested that Messerli present Metra's priorities for the upcoming bill to the Chairman's group at their quarterly meeting at CMAP. Brief discussion followed.
6. Maintenance
Staff Rickert noted the monthly report was included in the agenda packet. He presented the following resolutions:
A. Resolution: Approving Adopt-A-Highway Program Applicants This authorizes approval of one new applicant.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Jarett Sanchez, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
The next two resolutions were moved forward together.
B. Resolution: Approving Purchase of Two (2) 2018 Tandem Axle Truck Cab and Chassis for Kane County Division of Transportation
This authorizes KDOT to purchase of two replacement plow trucks from Rush Truck Centers of Illinois in the amount $151,000.00. Payment to be made from the County Highway Fund #300, Line Item #70070 (Automotive Equipment). These vehicles are included in the FY2019 Transportation Budget and meet County vehicle replacement requirements.
C. Resolution: Approving Purchase of Two (2) Body and Equipment Packages Including Installation Therof on Two (2) Tandem Axle Trucks for the Kane County Division of Transportation
This authorizes KDOT to purchase 2 Body and Equipment Packages Including Installation from Bonnell Industries Inc. in the amount of $165,700.00 which shall be paid from County Highway Fund No. 300, Line Item # 70070 (Automotive Equipment).
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
D. Resolution: Approving the 2019 Purchase of Ice Control Salt, Kane County Division of Transportation Maintenance Department
This authorizes the purchase of rock salt through the State of Illinois Bulk Rock Salt Contract from Cargill Incorporated and appropriates $67,270.00 to be paid from the County Highway Matching Fund #303, Line Item #60390 (Rock Salt) and $852,350.00 to be paid from the Motor Fuel Local Option Fund #304, Line Item #60390 (Rock Salt) for a total not to exceed of $919,620.00.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Margaret Auger, Board Member
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
E. Resolution: Approving Purchase of Non-OEM Auto Parts and Supplies, Kane County Division of Transportation and Kane County Sheriff's Department (Bid Number 41-018)
This authorizes contracts provide KDOT and the Sheriff’s Office with Non-OEM automotive replacement parts and supplies. This is a 2-year contract with mutual option to extend for three possible 1-year renewal periods. The vendors with the lowest responsive, responsible bids for various brands and categories of Non-OEM Auto Parts, as per specifications of the bid were selected for award.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
7. Planning & Programming
Staff Rickert noted the monthly reports were included in the agenda packet. They have continued to work with CMAP on updating information. He asked for each person to go online and take the household survey. The information gathered helps KDOT understand typical travel trip lengths and types of uses. He presented the following resolutions:
A. Resolution: Approving Amendment No. 1 to an Agreement with Jacobs Engineering Group Inc. of Chicago, Illinois to Update the 2040 Transportation Components for Kane County's Long Range Comprehensive Plan
This approves Amendment No. 1 to the Agreement with Jacobs Engineering Group Inc. for the Project and appropriates the sum of $85,000 from County Highway Fund #300, Line Item #50150 (Contractual/Consulting Services) for a total appropriation for the Agreement and Amendment No. 1 thereof not to exceed $385,000.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Margaret Auger, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
B. Resolution: Approving an Intergovernmental Agreement with the State of Illinois for Planning and Research Funding for the Kane County Division of Transportation Long Range Transportation Plan
This authorizes an intergovernmental grant agreement with IDOT that will provide Planning and Research funding to perform additional work related to the Kane County Division of Transportation Long Range Transportation Plan update. Kane County will be amending an existing contract with Jacobs (formerly CH2M) to perform the additional services outlined in the IDOT Agreement. The cost of the services is $85,000, with IDOT funding providing $68,000 (80%) of federal funds and Kane County providing $17,000 (20%) in matching funds.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Thomas Smith, Board Member
SECONDER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
8. Traffic Operations & Permitting
A monthly report was included in the agenda packet. Staff Rickert discussed the following resolutions:
A. Resolution: Approving an Agreement with GBA System Integrators, LLC of Moline, Illinois for Network Operations Management Engineering Services, Kane County Section No. 18-00365-06-EG
This authorizes an agreement with GBA Systems Integrators, LLC of Moline, Illinois for Nework Operations Management Engineering Services and appropriates the not to exceed sum of $464,415.00 to pay for the Services for a period of two years from December 1, 2018 to November 30, 2020 with an option for the County to extend the term for the contract for an additional third year and that said funds be paid from County Highway Fund No. 300, Line Item #50140 (Engineering).
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Jarett Sanchez, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
B. Resolution: Approving an Agreement with Iteris Inc. of Santa Ana, California for Traffic Signal Operation Management Engineering Services, Kane County Section No. 18-00365-05-EG
This approves an Agreement with Iteris Inc. of Santa Ana, California for Traffic Signal Operation Management Engineering and appropriates the not to exceed sum of $747,752.81 to pay for traffic signal operation management engineering services for a period of two years from December 1, 2018 to November 30, 2020 with an option to extend the contract term for a third year and that said funds be paid from County Highway Fund No. 300, Line Item #50140 (Engineering).
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
9. Project Implementation
Staff Coffinbargar noted the monthly report has been included in the agenda packet and shared project photos. He discussed the following resolutions:
A. Resolution: Approving Appropriation for Right of Way Acquisition for Main Street Road at Deerpath Road Intersection Improvement, Kane County Section No. 14-00448-00-CH
This authorizes an appropriation for Right of Way Acquisition for Main Street Road at Deerpath Road Intersection Improvement, Kane County Section No. 14-00448-00-CH, for the sum of $25,000 from South Impact Fee Fund #560, Line Item #74010 (Highway Right of Way) for right of way costs for the Project.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
B. Resolution: Approving Amendment No. 1 to an Agreement with Hanson Professional Services Inc. of Oak Brook, Illinois for Randall Road from Silver Glen Road to North County Line Road, Kane County Section No. 14-00436-00-SP
This approves Amendment No. 1 to an Agreement with Hanson Professional Services Inc. for Randall Road from Silver Glen Road to North County Line Road, Kane County Section No. 14-00436- 00-SP, and appropriates the sum of $14,500 from Transportation Capital Fund #540, Line Item #50140 (Engineering) for a total appropriation for the Agreement and Amendment No. 1 thereof not to exceed $313,203.80.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Jarett Sanchez, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
A change in the agenda order followed.
C. Resolution: Approving an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Stearns Road at Randall Road (Stage 5A), Kane County Section No. 14-00214-28-CH
This approves an Intergovernmental Agreement with the State of Illinois for Phase III Construction for Stearns Road at Randall Road (Stage 5A), Kane County Section No. 14-00214- 28-CH. Federal SAFTEA-LU High Priority Projects (HPP) funds will provide an estimated $3,810,177 (74%) of the total $5,169,000 project cost. The total local (County) contribution is estimated to be $1,358,823 (26%). Staff recommends that a 25% contingency ($339,706) be added for a total estimated local share of $1,698,529.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
D. Resolution: Approving a Phase I/II Engineering Services Agreement with Bowman Consulting Group, Ltd. of Chicago, Illinois for 2018 Structural Services, Kane County Section No. #18-00498-00-BR
This approves Phase I/II Engineering Services Agreement with Bowman Consulting Group, Ltd. for 2018 Structural Services, Kane County Section No. #18-00498-00-BR appropriates the not to exceed sum of $439,056.64 from Motor Fuel Local Option Fund #304, Line Item #50140 (Engineering Services) to pay for said Phase I/II Engineering services for the Improvement.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Jarett Sanchez, Board Member
SECONDER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
E. Resolution: Approving Contract for Construction with Lorig Construction Co. of Des Plaines, Illinois for Longmeadow Parkway Section C-1, Kane County Section No. 13-00215-20-BR
This authorizes a contract with Lorig Construction Co. for Longmeadow Parkway Section C-1, Kane County Section No. 13-00215-20-BR and appropriates $23,000,000.00 from the Longmeadow Bond Construction Fund #515, Line Item #73010 (Bridge Construction) and $1,914,664.21 from the Transportation Sales Tax Fund #305, Line Item #73010 (Bridge Construction) for a total of $24,914,664.21 to pay for the Project.
RESULT: MOVED FORWARD WITH VOICE VOTE [6 TO 1] Next: 11/7/2018 9:00 AM
TO: Executive Committee
MOVER: Margaret Auger, Board Member
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Thomas Smith, Drew Frasz
NAYS: Jarett Sanchez
ABSENT: Rebecca Gillam
Referencing slides from a previous meeting, Chairman Lauzen discussed charts on the tollway costs. He asked what the plan would be for moving forward and how soon will it be implemented. Frasz responded they will initially be moving forward with the bond issuance then as the bridge is built, they will continue to explore the operating and maintenance costs. Lauzen asked them to put together a timeline of the process. Brief discussion followed.
10. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Ron Ford, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
11. Executive Session (If Needed)
The committee moved into Executive Session at 9:56 a.m. to discuss the Sale of the Bonds and Release of Closed Session minutes.
RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS]
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Margaret Auger, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
The committee returned to Open Session at 10:08 a.m.
12. Release of Executive Session Minutes (Not Included)
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Margaret Auger, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
13. Public Comment (Non-Agenda Items)
None
14. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Kurt R. Kojzarek, Ex-Officio (County Development Chairman)
SECONDER: Jarett Sanchez, Board Member
AYES: Margaret Auger, Ron Ford, Kurt R. Kojzarek, Bill Lenert, Jarett Sanchez, Thomas Smith, Drew Frasz
ABSENT: Rebecca Gillam
The meeting adjourned at 10:09 a.m.
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