City of Geneva Committee of the Whole met May 1.
Here are the minutes provided by the committee:
Elected Officials Present: Mayor Burns, Ald. Bowring, Ald. Bruno, Ald. Hruby, Ald. Kilburg, Ald. Kosirog, Ald. Maladra, Ald. Marks, Ald. Mayer, Ald. Paschke, Ald. Swanson, Clerk Kellick.
Elected Officials Attending by Teleconference: None.
Elected Officials Absent: None.
Others Present: City Admin. Dawkins, Asst. City Admin. McCready, City Attny. Sandack, Dir. Kruse.
Others attending by video or teleconference: None.
Call to Order
Council member Craig Maladra, serving as chair, called the meeting to order at 8:10 PM noting all council members were present.
Recommend Suspending the Rules to Permit Council Member Maladra to Chair this Meeting and to Vote on All Action Items on this Agenda. Moved by Ald. Bruno, seconded by Ald. Swanson.
Voice Vote: 9‐0 (Maladra abstaining).
MOTION CARRIED
Approve Committee of the Whole Minutes from April 17, 2023. Moved by Ald. Marks, seconded by Ald. Mayer.
MOTION CARRIED unanimously by voice vote of those present 10-0.
Items of Business
Consider Draft Resolution Authorizing the Execution of a Sales Quotation with Tyler Technologies in the Estimated Amount of $275,000.00 for Conversion to Tyler Payments Platform.
Moved by Ald. Mayer, seconded by Ald. Kosirog.
Admin. Dawkins stated that the $275,000 in fees are those associated with being able to accept credit cards for payment, not an additional fee.
On a question from Ald. Kilburg, Dir. Kruse noted that the new platform has two new features: the first of which is a “pay later” feature which allows payers to indicate when the payment will occur at a future date, and the second being the use of e-checks. Dir. Kruse indicated that the City has been asked for these services and this will allow for a better customer service experience.
On another question from Ald. Kilburg, Dir. Kruse explained that we use a third party vendor to process payments. Tyler will now be processing the payments. They are signed up with Chase Bank so they are PCI-compliant. On a final question from Ald. Kilburg, Dir. Kruse noted that Tyler, not the City, would be liable for security breaches.
On a question from Ald. Mayer, Dir. Kruse noted that the auto-pay system will not change.
On a question from Ald. Bruno, Dir. Kruse noted that the billing system will not default to the due date.
On a question from Ald. Kilburg, Dir. Kruse noted that there is a three-month implementation plan. Romeoville just had a new system implemented and their system was only down for one day. She noted that this new system will not change user logins. On another question from Ald. Kilburg, Dir. Kruse explained that the biggest benefit to this system will be for utility billing because of the online portal. She explained that there was an original base agreement signed in 2011-12 and the original sales quote from 12 years ago went back to the 2011-12 agreement. Roll call:
AYES: 10 (Bowring, Bruno, Hruby, Kilburg, Kosirog, Maladra, Marks, Mayer, Paschke, Swanson)
ABSENT: 0
NAYS: 0
MOTION CARRIED
Public Comment / New Business
William Koehl spoke about the carbon capture sequestration plant added to Prairie State. He noted that Batavia is starting to discuss this issue. There are two carbon capture bills in Springfield now: one is an industrial bill which Mr. Koehl noted is light on regulations, and the other is an environmental bill which is heavy on regulations. He noted that carbon capture and sequestration don’t apply to Prairie State. The utilization of pipelines for this will increase. There are currently only a few thousand miles of pipelines now, but this number will be increased by a factor of 10. Such pipelines can be dangerous and cause destruction to towns. He did note that Alderpersons should be supporting a strong bill.
Closed Session on the Purchase or Lease of Real Property for the Use of the Public Body (5 ILCS 120/2(c)(5).
Moved by Ald. Marks, Seconded by Ald. Mayer to enter into closed session. Roll call:
AYES: 9 (Burghart, Hruby, Kaven, Kilburg, Kosirog, Maladra, Marks, Mayer, Swanson)
ABSENT: 1 (Bruno)
NAYS: 0
MOTION CARRIED to enter closed session at 8:33 PM.
Moved by Ald. Bowring, Seconded by Ald. Paschke to return to open session at 8:45 PM.
MOTION CARRIED unanimously by voice vote of those present 10-0.
Adjournment
On a motion by Ald. Marks, the meeting was adjourned by unanimous voice vote at 8:45 PM.
https://www.geneva.il.us/AgendaCenter/ViewFile/Minutes/_05012023-2141
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