Kane County Finance and Budget Committee met Aug. 29.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Hoscheit called the meeting to order at 9:00 AM.
| Attendee Name | Title | Status | Arrived |
| Deborah Allan | Board Member | Present | |
| Kurt R. Kojzarek | Board Member | Present | |
| Bill Lenert | Board Member | Present | |
| Douglas Scheflow | Board Member | Absent | |
| Susan Starrett | Vice Chair | Late | 9:01 AM |
| Penny Wegman | Board Member | Absent | |
| John Hoscheit | Chairman | Present |
2. Minutes Approval: July 25, 2018
RESULT: APPROVED WITH VOICE VOTE [UNANIMOUS]
MOVER: Deborah Allan, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Douglas Scheflow, Susan Starrett, Penny Wegman, John Hoscheit
(Starrett arrives after vote @ 9:01 a.m.)
3. Public Comment
None
4. Treasurer's Report (D. Rickert)
Referencing the monthly report included in the agenda packet, Treasurer Rickert noted in the Weighted Average Investment Yield the average return for July was 1.83%. Interest rates have continued to climb. His office will exceed their numbers with $4M in interest earning on all their funds for 2018. Referencing
a handout, Rickert reported they have been successful in getting legislation to change the investment criteria for high-grade yield bonds from 9 months to 3 years. He reviewed a spreadsheet showing the yield differences.
5. Finance Director's Report (J. Onzick)
Referencing the monthly financial reports included in the agenda packet, Finance Exec. Dir. Onzick explained normal expenditure variances. He provided an update on direct sales tax revenue, use tax collection, RTA sales tax, YTD sales tax revenue, YTD personal property replacement tax, court security fees, General Fund contingency balances, and the Capital Fund.
Referencing the monthly report included in the agenda packet, Purchasing Dir. Dobersztyn noted there are currently 16 bids and request for proposals in the procurement process. July had a total quote savings of $525 and bid savings of $228,239. The 2018 FYTD cost savings total is $1.23M. Brief discussion followed.
A. FY19 Budget
Onzick provided an update on the FY19 budget process noting there is a $5.1M gap to close. He explained the steps necessary for the draft budget to be ready by the October meeting.
Hoscheit discussed the need for another meeting to go over concepts and the economics of labor contracts. Comments from the Board should be submitted to Onzick. Budget presentations showing flat or negative budgets along with the results of the Mandated Services Study tell the committee that the departments are lean. The Board will need to decide whether to cut programs that are not mandated in order to fund services that are mandated.
6. New Business
A. Resolution: Approving FY18 Budget Adjustment for Time and Attendance Software Rollover
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
B. Resolution: Approving FY18 Budget Adjustment for Healthcare Election Changes
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
C. Resolution: Authorization to Approve Fund 430 Farmland Preservation Budget Adjustment
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
D. Resolution: Authorization for Grant Agreement for FY2018-2019 Illinois Children's Healthcare Foundation Children's Mental Health Grant
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Kurt R. Kojzarek, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
E. Resolution: Authorization to Enter Into Grant Agreement for FY2019 Illinois State Board of Education
Prevention Initiative 0-3 Program
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
F. Resolution: Authorizing a Contract Extension for Kane County Carpet Replacement
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Deborah Allan, Board Member
SECONDER: Kurt R. Kojzarek, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
The following four resolutions were moved forward together:
G. Resolution: Authorizing a Contract for Mill Creek ADA Sidewalks Improvement Project
H. Resolution: Mill Creek Tree and Stump Removal Services Contract Extension
I. Resolution: Mill Creek Holiday Lights Service Contract Extension
J. Resolution: Mill Creek Parkway Tree Installation Services Contract Extension
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
K. Resolution: Authorizing a Contract for Janitorial Supplies for the Kane County Adult Justice Center
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Kurt R. Kojzarek, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
L. Resolution: Authorizing a Contract for Purchase of Compatible Server memory
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
M. Resolution: Authorizing a Contract for FY2018 Mill Creek SSA Asphalt Resurfacing
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Kurt R. Kojzarek, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
N. Resolution: Authorizing Sex Offender Treatment Contract
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Kurt R. Kojzarek, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
O. Resolution: Authorizing Adult Drug Rehabilitation Court Contracts
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Susan Starrett, Vice Chair
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
P. Resolution: Approving the Amount of Bond for County Treasurer and County Collector
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Deborah Allan, Board Member
SECONDER: Susan Starrett, Vice Chair
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
Q. Resolution: Approving the Bond for County Clerk
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Kurt R. Kojzarek, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
The following two items were moved forward together:
R. Resolution: Authorizing Personnel Replacement Hiring Kane County Animal Control Kennel
Assistant
S. Resolution: Approving Personnel Replacement Hiring Administrative Officer
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Susan Starrett, Vice Chair
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
T. Resolution: Authorizing Change Order for Additional Construction Services for Settlers Hill Cross
Country Course with Curran Contracting Company, Crystal Lake, IL.
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Kurt R. Kojzarek, Board Member
SECONDER: Bill Lenert, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
U. Resolution: Approving July 2018 Payment of Claims
RESULT: MOVED FORWARD WITH VOICE VOTE [UNANIMOUS] Next: 9/5/2018 9:00 AM
TO: Executive Committee
MOVER: Bill Lenert, Board Member
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
7. Old Business
None
8. Auditor's Report (T. Hunt)
The monthly report was included in the agenda packet. Auditor Hunt reported they have four transition audits that are in various stages. Due to staffing changes within his office, they have been in a holding pattern. Replacements have been identified and hired.
9. Reports Placed On File
RESULT: PLACE WRITTEN REPORTS ON FILE [UNANIMOUS]
MOVER: Susan Starrett, Vice Chair
SECONDER: Deborah Allan, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
10. Executive Session
None
11. Adjournment
RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS]
MOVER: Bill Lenert, Board Member
SECONDER: Kurt R. Kojzarek, Board Member
AYES: Deborah Allan, Kurt R. Kojzarek, Bill Lenert, Susan Starrett, John Hoscheit
ABSENT: Douglas Scheflow, Penny Wegman
This meeting was adjourned at 9:32 AM.
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=2186&Inline=True
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