Kane County Human Services Committee met April 21.
Here is the minnutes provided by the Committee:
1. Call to Order
Chairman Lenert called the meeting to order at 9:00 AM.
Attendee Name Title Status Arrived Deborah Allan Board Member Present Brian Dahl Vice Chair Present Rebecca Gillam Board Member Present John Martin Board Member Present Douglas Scheflow Board Member Present Thomas Smith Board Member Present Bill Lenert Chairman Present
Also present: Co. Bd. Chairman Lauzen; Co. Bd. members Auger, Molina & staff Nagel; HRM Asst. Dir. Brown; Finance staff Waggoner, Dobersztyn; VAC Supt. Zimmerman; and ITD staff Peters.
2. Approval of Minutes: March 17, 2017
Result: Approved With Voice Vote [Unanimous]
Mover: Brian Dahl, Vice Chair
Seconder: John Martin, Board Member
Ayes: Deborah Allan, Brian Dahl, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
3. Public Comment
None
4. Monthly Financial Reports
Monthly financial reports were included in the agenda packet. Finance staff Waggoner reported the Insurance Liability fund is still high, there is a sufficient fund balance to cover any unanticipated overage expenses. They will do a budget adjustment after the Special Revenue funds have been reimbursed.
5. Veteran's Assistance Commission
VAC Supt. Zimmerman reviewed the monthly reports included in the agenda packet, noting Kane County claims averaged 11 days on average faster than the average Illinois VA claim. The total Illinois VA claims pending for last month were 8,367 with 120 from our county office. In March, Kane County claimants received $411,000 in new benefits. The fiscal year to date total is about $1.3M. They paid out a $400 shelter payment for an indigent veteran in the month of March. Brief conversation followed.
6. Department of Human Resource Management
A. Monthly EEO Reports
The monthly reports were included in the agenda packet. HR Asst. Dir. Brown noted the report includes Equal Employment Opportunity demographic information for job applicants, new hires, and termination information all categorized by race, gender, and department.
B. Monthly IPBC Funding Sheet
Referencing the IPBC funding sheet, chair Lenert reported a March payment of just over $1.2M, this figure has remained consistent with past payments.
C. Lump Sum Payment
The monthly Lump Sum Payment report was included in the agenda packet. Chair Lenert noted this report includes information on reimbursements to people for clearing backlog from the Tyler data conversion.
D. NACo Prescription Drug Discount Program Report through February 2017
Referencing a report included in the agenda packet, chair Lenert noted this report provides a lists of program participants for Nov-Dec 2016 and Jan-Feb 2017. The overall consensus is that there aren't many people utilizing the program. Brief conversation followed.
E. Quarterly WC and Liability Claims Report
Chair Lenert noted the Worker's Compensation & Liability Claims Report has been included in the agenda packet.
7. Compliance
Chair Lenert noted that in July he'd like the committee take a look at some of the policies in the county. The policy hiring and firing is approximately 40 pages long and hard to comprehend. He'd like the committee to make it more definitive and cut it down to about 5 pages. Considerable discussion followed.
8. Old Business
A. Open Enrollment for Spousal Medical Expense Reimbursement Plan
Referencing a document included in the agenda packet, chair Lenert noted they have received legal approval for the contract with J&K Consultants. The first open enrollment for employees will be held the week of May 15-19, 2017. Brown reported a notice will be sent out to all employees currently on the county's insurance plan within the next few days. They will also be placing information on the intranet site. Lenert reiterated, for employees to be eligible for the program, they have to be currently enrolled in the county's health plan. Considerable discussion followed.
B. Amending Section 2-80 of County Code - Use of County-Owned Vehicles
Chair Lenert tabled the discussion until the next committee meeting noting that staff is in the process of reviewing this draft.
C. Resolution: Authorizing an Increase to Business Interruption Insurance for Continuity of Services
This authorizes the purchase of additional business interruption and extra expense coverage insurance through Travelers in the coverage amount of $5,000,000 for an additional premium of $1,362.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/26/2017 9:00 Am
To: Finance And Budget Committee
Mover: Douglas Scheflow, Board Member
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Brian Dahl, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
D. Resolution: Amending Personnel Policy Handbook (Sick Leave)
Tabled by chair Lenert due to a notice from the SAO stating they are still reviewing this policy.
E. Resolution: Recertifying Participation by Elected Officials in the Illinois Municipal Retirement Fund
This recertifies the Kane County elected officials: Auditor, Circuit Clerk, County Clerk, Recorder, Sheriff, State's Attorney, and Treasurer/Collector to qualify for membership in IMRF and certifies that persons elected to such positions are expected to work at least 600 hours annually.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/26/2017 9:00 Am
To: Finance And Budget Committee
Mover: Deborah Allan, Board Member
Seconder: Thomas Smith, Board Member
Ayes: Deborah Allan, Brian Dahl, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
9. New Business
A. Resolution: Authorizing Appointment of IMRF Interim Authorized Agent
This authorizes the appointment of the Assistant Director of the Department of Human Resource Management as the interim IMRF Authorized Agent.
Result: Moved Forward With Voice Vote [Unanimous] Next: 5/3/2017 9:00 Am
To: Executive Committee
Mover: Brian Dahl, Vice Chair
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Brian Dahl, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
10. Reports Placed On File
Result: Place Written Reports On File [Unanimous]
Mover: John Martin, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Deborah Allan, Brian Dahl, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
11. Executive Session (if needed)
None
12. Adjournment
Result: Adjourned By Voice Vote [Unanimous]
Mover: Thomas Smith, Board Member
Seconder: John Martin, Board Member
Ayes: Deborah Allan, Brian Dahl, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
This meeting was adjourned at 9:32 AM.
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