Kane County Human Services Committee met March 17.
Here is the minutes provided by the Committee:
1. Call to Order
Chairman Lenert called the meeting to order at 9:00 am.
Attendee Name; Title; Status; Arrived:
Deborah Allan; Board Member; Late; 9:04 am
Brian Dahl; Vice Chair; Absent;
Rebecca Gillam; Board Member; Present;
John Martin; Board Member; Present;
Douglas Scheflow; Board Member; Late; 9:01 am
Thomas Smith; Board Member; Present;
Bill Lenert; Chairman; Present;
Also present: Co. Bd. Chairman Lauzen, Co. Bd. members Lewis, Molina; HRM Exec. Dir. McCraven & staff Brown; Finance staff Waggoner, Dobersztyn; VAC Supt. Zimmerman; ITD Dir. Fahnestock & staff Urdaneta; OEM Dir. Bryant; and members of the public.
2. Approval of Minutes: February 17, 2017
Result: Approved With Voice Vote [Unanimous]
Mover: John Martin, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Rebecca Gillam, John Martin, Thomas Smith, Bill Lenert
Absent: Deborah Allan, Brian Dahl, Douglas Scheflow
(Scheflow Arrives @ 9:01 a.m.)
3. Public Comment
None
4. Monthly Financial Reports
Monthly financial reports were included in the agenda packet. Finance staff Waggoner stated there were no current expenditure issues to report at this time. Insurance liability has been trending high due to legal payments from that fund. They will present a budget adjustment once the expenses have stabilized. There are enough funds to cover the additional payments processed.
5. Veteran's Assistance Commission
VAC Supt. Zimmerman reviewed the monthly reports included in the agenda packet, noting Kane County claims averaged 14 days on average faster than the average Illinois VA claim. The total Illinois VA claims pending for last month were 8,600 with 126 from our county office. In February, Kane County claimants received $214,930 in new benefits. No financial assistance expenditures were processed last month.
6. Department of Human Resource Management
A. Monthly EEO Reports
(Allan arrives @ 9:04 a.m.) The monthly reports were included in the agenda packet.
B. Monthly IPBC Funding Sheet and January 2017 Financial Summary Report
Referencing the IPBC funding sheet, chair Lenert reported a payment in February of $1.2M, which was slightly lower than normal. The renewal rates from Gallagher and Company show the combined rates of the PPO and HMO will increase about 4.5%. Lenert noted the industry as a whole had an average increase of 9-11%. He reported the annual dividend return estimate will be about $750,000 which is approximately 5% of our annual cost. Chairman Lauzen expressed his appreciation to chair Lenert, the committee, and the professional staff for their part in producing these great results. Brief conversation followed.
C. Lump Sum Payment
The monthly Lump Sum Payment report was included in the agenda packet.
D. NACo Prescription Drug Discount Program Report Through January 2017
Referencing a report included in the agenda packet, chair Lenert noted there has been very little participation in this free program. He asked the committee members for promotional ideas. Considerable discussion followed.
7. Compliance
None
8. Old Business
None
9. New Business
Chair Lenert presented the need for a new policy to serve as a guideline for each department on how they make recommendations. The policy would include requirements on the letter of recommendation, application time period, how the notification will be published, term limits, etc. Martin requested the minutes to reflect that a consensus was as an advisory course of action so that in the future they could refer back to the process applied. Considerable conversation followed.
A. Increased Business Interruption Insurance for Continuity of Services
Referencing documents included in the agenda packet, chair Lenert stated the county currently has a $1M limit for business interruption insurance. If there was a catastrophic problem, $1M would not cover the additional expenses. He received a recommendation to increase the coverage to $5M which would increase the payments to $2,179. A resolution will be placed on next month’s agenda for the committee’s approval. Brief discussion followed. Chair Lenert presented the following resolution:
B. Resolution: Authorizing Discontinuance of Printing Employee Direct Deposit Slips
This authorizes the Treasurer's Office to discontinue printing and routing direct deposit slips for employees due to information readily available online through Kane County eSuite.
Result: Moved Forward With Voice Vote [Unanimous] Next: 4/5/2017 9:00 Am
To: Executive Committee
Mover: John Martin, Board Member
Seconder: Douglas Scheflow, Board Member
Ayes: Deborah Allan, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
Absent: Brian Dahl
C. Amending Section 2-80 of County Code: Use of County-Owned Vehicles
Referencing documents included in the agenda packet, chair Lenert provided an overview of the policy amendment for the use of county owned vehicles. HR Exec. Dir. McCraven discussed the implementation of the policy and how it will be regulated. She noted the amendments cover all areas that our current policy has failed to address. Brief conversation followed.
D. Establishing Review/Evaluation Protocol for RFP 07-017 Deferred Compensation Service Providers
Chair Lenert reported they received ten RFP's from Deferred Comp Service Providers. McCraven noted she followed the Request for Information (RFI) guideline that IMRF had set up for this RFP. She felt a review of the RFP’s received were outside of her area of expertise and suggested they hire a consultant to review them. Chair Lenert asked for the committee's input on hiring an outside source. Chairman Lauzen noted the complexities of this specialty and felt it would be valuable to consider outside help. Considerable discussion followed.
E. IMRF Special Memo 337 - Recertifying Participation of Elected Officials
Referencing documents included in the agenda packet, chair Lenert reported the IMRF has decided in order for all elected county officials to participate in IMRF, they will have to be recertified by September 1, 2017 and every two years thereafter. Lenert advised that he will bring this discussion back at a later date in order to move it forward.
10. Reports Placed On File
Result: Place Written Reports On File [Unanimous]
Mover: Rebecca Gillam, Board Member
Seconder: Deborah Allan, Board Member
Ayes: Deborah Allan, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
Absent: Brian Dahl
11. Executive Session (if needed)
None
12. Adjournment
Result: Adjourned By Voice Vote [Unanimous]
Mover: Thomas Smith, Board Member
Seconder: Rebecca Gillam, Board Member
Ayes: Deborah Allan, Rebecca Gillam, John Martin, Douglas Scheflow, Thomas Smith, Bill Lenert
Absent: Brian Dahl
This meeting was adjourned at 9:49 am.
http://kanecountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=1805&Inline=True
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